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UNIVERSITY OF MASSACHUSETTS 
COMMITTEE/BOARD MINUTES 1992 

ACADEMIC AND STUDENT AFFAIRS 

1 . January 29, 1 992 UMASS Boston 

2. April 1 , 1 992 250 Stuart St., Boston 

3 . May 27, 1 992 Boston Park Plaza 

4. July 29, 1992 250 Stuart St., Boston 

5. October 6, 1992 250 Stuart St., Boston 

6. November 23, 1992 UMASS Boston 

ADMINISTRATION & FINANCE 

1 . January 28, 1 992 UMASS Boston 

2. February 27, 1 992 250 Stuart St., Boston 

3. March 31, 1992 People's Bank Building, Worcester 

4. April 7, 1992 UMASS Dartmouth 

5. May 26, 1992 UMASS Boston 

6. July 28, 1992 250 Stuart St., Boston 

7. October 6, 1 992 250 Stuart St., Boston 

8. November 24, 1992 UMASS Boston 

EXECUTIVE COMMITTEE 

1 . February 4, 1 992 250 UMASS Lowell 

2. April 7, 1992 UMASS Dartmouth 

3. June 2, 1992 UMASS Boston 

4. August 4, 1992 UMASS Worcester 

5. October 13, 1992 UMASS Amherst 

6. December 3, 1992 UMASS Boston 

BOARD OF TRUSTEES 

1 . February 5, 1 992 UMASS Lowell 

2. February 28, 1 992 UMASS Worcester 

3. April 8, 1992 UMASS Dartmouth 

4. May 27, 1 992 Boston Park Plaza 

5. June 3, 1992 UMASS Boston 

6. August 5, 1992 UMASS Worcester 

7. October 14, 1992 UMASS Amherst 

8. December 3, 1992 UMASS Boston 

ATHLETICS COMMITTEE 

1 . August 5, 1 992 UMASS Worcester 

2. November 25, 1992 UMASS Boston 

AUDIT COMMITTEE 

1. July 23, 1992 250 Stuart St., Boston, MA 

2. September 25, 1992 250 Stuart St., Boston, MA 

3. November 18, 1992 250 Stuart St., Boston, MA 

INFRASTRUCTURE COMMITTEE 

1 . October 6, 1 992 250 Stuart St., Boston, MA 

NOMINATING COMMITTEE 

1. September 18, 1992 Charles Hotel, Cambridge, MA 



UNIVERSITY OF MASSACHUSETTS 

COMMITTEE/BOARD MEETINGS 

1992 MINUTES 



• COMMITTEE ON ACADEMIC AND STUDENT AFFAIRS 

• COMMITTEE ON ADMINSTRATION & FINANCE 

• EXECUTIVE COMMITTEE 

• BOARD OF TRUSTEES 

• ATHLETIC SUBCOMMITTEE 

• AUDIT SUBCOMMITTEE 

• INFRASTRUCTURE COMMITTEE 

• NOMINATION COMMITTEE 



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UNIVERSITY OF MASSACHUSETTS 
AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON ACADEMIC AND STUDENT AFFAIRS 

Wednesday, January 29, 1992; 3:00 p.m. 

University of Massachusetts 

Chancellor's Conference Room 

Quinn Administration Building 

Boston, Massachusetts 

Committee and Committee Staff: Chair Taylor; Trustees Pacheco, Reed and Vittimberga; 
Mrs. Fontaine, Secretary to the Board of Trustees 

Other Trustees : Trustee Karam 

University Administration : Ms. Nethersole, Director of Student Affairs; First Associate 
Counsel Bench; Chancellors O'Brien, Penney and Deck; Provosts Bratt, Gordon, Safwat and 
Dalgleish; Vice Chancellor Foy 

Gue st: Mr. Peter Mitchell, Deputy Chancellor, Higher Education Coordinating Council 

Chair Taylor called the meeting to order at 3:10 p.m. 

The Academic Program Approval Policy was the first item discussed. Chancellor 
O'Brien spoke to the context of the procedures proposed for new academic degree programs. 
This policy represents a process for developing and maintaining access, efficiency and 
quality in the development of new academic programs, as well as in program changes and 
terminations. 

Dr. Peter Mitchell from the Higher Education Coordinating Council complimented 
Provost Gordon on the document adding that it is a stronger document than the one originally 
put out by the HECC. He indicated that the HECC's concern in addressing new programs 
should be in the area of state-wide issues of coordination, duplication, and effective use of 
resources. He added there were still some issues that need to be resolved. 

Chair Taylor thanked Dr. Mitchell noting the appropriate role of HECC to look at 
the big picture of the segments fitting together. Chair Taylor then asked if there would be 
coming from the Task Force the internal procedures and what criteria the trustees should be 
looking at when approving a new program. He suggested the need to look hard at what the 
University is doing, recognizing that during the fiscal realities all parts cannot grow and 
flourish, and there needs to be a basis of criteria for the trustees to make decisions to 
preserve and support excellence even if the consequence is that some programs that have not 
yet reached that level may have to be eliminated. 

The next item was Awards of Tenure. UM/Amherst and UM/Worcester. Provost 
Gordon highly recommended the candidates from the Amherst campus as did Provost Bratt 
from the Medical Center. It was noted that of the total group of seven; three of the 
candidates from Amherst were women. It was moved, seconded and 



VOTED : To recommend that the Board concur with the President 

in the award of tenure to the following individuals: 

Amherst 

Patricia Anthony as Associate Professor, School of Education 

Division III 

William Diamond, as Associate Professor of Marketing 

Judith Placek as Associate Professor of Professional Preparation 

in Physical Education 

Gretchen Rossman as Associate Professor, School of Education, 

Division III 

Worcester 

Daniel T. Baran as Professor of Orthopedics and Physical 

Rehabilitation and Medicine 

Anthony Carruthers as Associate Professor of Biochemistry 

and Molecular Biology 

Roger J. Davis as Associate Professor of Biochemistry and 

Molecular Biology (Doc. T92-00T) 

The next item, Transfer of Tenure. UM/ Amherst involved a transfer from the 
General Business and Finance Department in the School of Management to the Department of 
Political Science in the Faculty of Social and Behavioral Sciences where the individual and 
the Department of Political Science would be better served. The transfer has the approval 
of the personnel committees and deans. The chair noted that when tenure is awarded, it is 
awarded in the department, not in a school, campus or the university, therefore, transfers of 
tenure require the concurrence of the Committee and Board. It was moved, seconded and 

VOTED : To recommend that the Board concur with the President in the 

transfer of tenure of Stephen Coelen from General Business and 
Finance in the School of Management to the Department of Political 
Science in the Faculty of Social and Behavioral Sciences at the 
University of Massachusetts Amherst. (Doc. T92-002) 

The next item Waiver of Sabbatical Leave, UM/ Amherst was briefly discussed. Ms. 
Chadwick, a Branch Librarian in the Biological Sciences Library has requested a waiver of 
three months from her one year obligation of service to the University so that she may 
accompany her husband to Iowa where he has accepted a new position. It was moved, 
seconded and 

VOTED : To recommend that the Board waive the remainder of the sabbatical 

leave return obligation of Alena Chadwick, Branch Librarian in the 
Biological Sciences Library at the University of Massachusetts 
Amherst. (Doc. T92-003) 

Chair Taylor then indicated that he had asked that the next item be put on the 
agenda for brief discussion, Joint Task Force on Teacher Preparation . He indicated that 
he would like the committee at each meeting to consider larger policy issues. For the next 
meeting, the agenda item will focus on student life. 

Chair Taylor then introduced Dr. Richard Clark, Director of Teacher Education from 
the School of Education at the Amherst campus who updated the committee on the work of 
the Joint Task-Force on Teacher Preparation. Dr. Clark gave the background of the Task 
Force. It was established in the late 80's by the Chancellor of the Board of Regents of 
Higher Education and the Commissioner of Education to redefine the structure and the 
standards by which teachers would be prepared in Massachusetts. Under the new 



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certification process which is effective October 1994, students must major in a discipline of 
the arts and sciences with courses in education with which they would be granted 
provisional certification. A clinical masters program would be required for full certification 
as a teacher. He explained what is being done at the Amherst campus to provide the 
appropriate coursework at the undergraduate level and to create the clinical masters 
program. Although the recommendations from JTTP had great value for the improvement of 
teaching, Dr. Clark expressed the concern that without the appropriate fiscal and political 
supports, the certification system might well be worse off than before. 

Campus Reports was the next agenda item. Provost Safwat reported that the 
Program for Women in Politics and Government, which has been affiliated with Boston 
College, is moving toward an agreement with UMass/ Boston to move to the Harbor Campus. 
This is a one-year certificate program designed to enhance the opportunities for the 
advancement of women at the beginning and mid-career stages of their professional lives. 

He also spoke about a proposal which will come to the Board for approval to offer 
substitute diplomas in the name of the University of Massachusetts to graduates of Boston 
State College. 

Provost Dalgleish distributed the UMass Dartmouth NOTES which featured student 
trustee Peter Pacheco active in campus life as well as comments from Chancellor Deck. The 
newsletter which is sent to the households of students, identifies faculty who are recognized 
for distinguished teaching and research. 

Provost Gordon reported on the events leading up to the large donation from an 
alumnus to the soccer program at Amherst. This will help Boston become a contender for the 
site of the World Cup competition. Provost Gordon also spoke of the importance sports play 
on the Amherst campus and that it is not easy to make cuts to athletic programs. This has 
been a problem for some time now and needs to be looked at further. Trustee Karam then 
suggested the creation of an Athletic Committee of the Board to be active in the decision 
making process involving athletics at the campuses. 

Provost Bratt then reported that the Pediatrics Department at the Worcester campus 
has received an award from the Ambulatory Pediatric Association's Outstanding Teacher 
award at their national meeting. Secondly, the American Medical Student Association put 
out a request for proposal applications for all medical schools in the country for the 
International Health Partnership project. UM/ Worcester was one of three winners. 

Vice Chancellor Foy from Lowell reported on the budget cuts made at the Lowell 
campus and that State government needs to examine its priorities regarding educational cuts 
versus cuts in athletics. 

There was also some talk about the new Committee/ Board schedule and the need to 
examine it further. 



The meeting convened at 5:10 p.m. 



Cynthia A. Fontaine 

Secretary to the Board of Trustees 



UNIVERSITY OF MASSACHUSETTS 
AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON ACADEMIC AND STUDENT AFFAIRS 

Wednesday, April 1, 1992; 3:00 p.m. 

Trustees' Lounge 

250 Stuart Street 

Boston, Massachusetts 

Committee and Committee Staff : Chair Taylor; Trustees Lipof and Pacheco; Mrs. 
Fontaine, Secretary to the Board of Trustees 

Trustees Absent : Trustees Reed and Vittimberga 

University Administration : President Fretwell; General Counsel Searson; Ms. Nethersole, 
Director of Student Affairs; Chancellors O'Brien, Penney and Deck; Provosts Gordon, Safwat, 
Dalgleish and Bratt; Vice Chancellors Foy, Babcock, Mulvey and Vanin; Associate Vice 
Chancellor King 

Chair Taylor convened the meeting at 3:10 p.m. and extended a special welcome to 
Rabbi Emily Lipof, a new Trustee and member of the Committee on Academic and Student 
Affairs. 

The first item on the agenda was Awards of Tenure. UM/Amherst and UM/Boston. 
Provost Gordon explained to the Committee the numerous levels of review involved in the 
tenure process. He also indicated that, in cases where there was a split or negative vote at 
the campus level review, additional information was requested. There were twenty-four 
cases from the Amherst campus and out of those, there had been four cases with split and/or 
negative votes. Provost Gordon went through each of these four cases and explained why 
there had been split votes. Provost Safwat then presented the two cases from the Boston 
campus. It was then moved, seconded and 

VOTED : To recommend that the Board concur with the President in 

the award of tenure to the following individuals: 

Amherst 

John Ahern - Landscape Architecture and Regional Planning 

Joseph Bartolomeo - English 

Richard Burt - English 

Barton Byg - Germanic Languages and Literatures 

Marta Calas - Management 

Donald Candela - Physics and Astronomy 

Pavinee Chinachoti - Food Science 

Carlene Edie - Political Science 

Gerald Friedman - Economics 

Steven Goodwin - Microbiology 

Patricia Greenfield - Management 

Peter Haas - Political Science 

Carolyn Harper - Resource Economics 

Hossein Kazemi - General Business and Finance 

Justin Lewis - Communication 

Sheila Mammen - Consumer Studies 

Valerie Martin - English 

Jose Mestre - Physics and Astronomy 

Federico Ponce de Leon - Veterinary and Animal Sciences 



Alan Robinson - General Business and Finance 

Margaret Speas - Linguistics 

Patricia Warner - Consumer Studies 

Phillip Westmoreland - Chemical Engineering 

Jeanine Young-Mason - Nursing 

Boston 

Catherine S. Lindenberg - Nursing 
Julie Winch - Black Studies and History 

(Doc. T92-027) 

The next item, Transfer of Tenure, involved a transfer from the Law and Justice 
Program to the American Studies Program at Boston where the individual and the Program 
would be better served. The transfer has the approval of the relevant deans. The Chair 
pointed out that when tenure is awarded, it is awarded in the department or program, not in 
a school or campus, therefore, transfers of tenure require the concurrence of the Committee 
and Board. It was then moved, seconded and 

VOTED : To recommend that the Board concur with the President in the 

transfer of tenure of Charles Shively from the Law and Justice 
Program to the American Studies Program at the University of 
Massachusetts Boston. (Doc. T92-028) 

A Waiver of Sabbatical Leave, UM/Boston, was the next item considered. Ms. 
Horwitz of the College of Public and Community Service has requested a waiver, due to 
illness, of the remaining semester of her return so that she may retire at the end of the 
academic year. It was moved, seconded and 

VOTED : To recommend that the Board waive the remainder of the 

sabbatical leave return obligation of Lucy Horwitz at the 
University of Massachusetts Boston. (Doc. T92-029) 

The next item was Graduation Lists. UM/Amherst, UM/Boston and UM/Worcester. 
From the Amherst campus there were: 

Bachelors - 6 (Continuing Education) 

From Boston : 

Bachelors - 1306 
Masters -164 
C.A.G.S. - 2 
Ph.D. - 1 

And from Worceste r: 

MS - 37 - Nursing, MS - 2- Biomedical Sciences 

MD-94 

Ph.D. - 19 

Without discussion, it was moved, seconded and 



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VOTED : To recommend that the Board approve the February, 1992 

graduation lists at the University of Massachusetts 
Amherst, the May and September, 1992 graduation lists 
at the University of Massachusetts Boston and the May, 
1992 graduation lists at the University of Massachusetts 
at Worcester, subject to the completion of all requirements 
as certified by the Recorder of the campus. (Doc. T92-025) 

President Fretwell then presented the President's Action Goals . He first thanked 
the Chancellors who served as Chairs on the five Task Forces of which these 
recommendations are based. He went on to identify those goals concerning academic affairs. 
The first one concerned the sharing of library services and resources. Vice Chancellor 
Babcock spoke of the work he along with faculty representatives and library directors are 
preparing, to address the need for guidelines to indicate priorities in books to be purchased 
with limited funding. A report on this topic will be ready by May 31st. 

Another goal by President Fretwell spoke about was the issue of distance learning 
which involved the plan for televised courses based at the Amherst and Lowell campuses 
which could be shared with other campuses. 

There was then discussion regarding the goal of a common application form which is 
being developed for use by prospective students in the fall of 1993. Vice Chancellor Babcock 
is working with Rita Nethersole, Director of Student Affairs and the Admission Directors in 
developing a form drawing on appropriate graphics. The cost for such a project was debated 
as well as the need for a common application form given the differences between each 
campus. President Fretwell explained that he and the Board leadership had, while 
acknowledging the University has five distinct campuses, agreed on the need for the public 
to know we are one University. They also wanted to encourage prospective students in the 
application process, to think about all the campuses and which one would better suit their 
needs. Vice Chancellor Foy spoke about this project requiring significant reprogramming of 
an already integrated system. 

President Fretwell also spoke about a five-campus brochure being developed which 
will call attention to the common admission form indicating to prospective students, the 
possibility of applying to more than one campus and the ability to move among the 
campuses. 

The Committee agreed that while a lot of work must be done to accomplish these 
goals, the need to present the University as a unified system was the most important factor. 

The President also spoke about the need for strong relationships with community 
colleges and what we can learn from each other. It was noted that the "state" colleges 
should be added to this goal. 

Some other goals mentioned included: 

•sharing of faculty 

•cooperative research 

•emphasis on the quality of academic/instructional programs 

•a coordinated approach to help the State with economic development 

•a University- wide commitment to Affirmative Action. 

Chair Taylor requested that the University look at other state university systems 
and what they have done regarding the consolidation of programs. He also expressed his 
pleasure at the hard work of the task forces and commended the framework which the task 
forces have laid. 



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The Academic Degree Program Approval was the next agenda item. Chancellor 
O'Brien explained that the overall theme of the policy is to recognize the two phases to 
the planning process. The first one is outlining the concept of having a particular kind of 
program, the need for it in the Commonwealth, explaining how it relates to other programs 
already in existence, and addressing the basic problems with the resources available for the 
program. This is considered Stage I. 

Stage II provides elaborate details on exactly who is offering the program, what 
their qualifications are, and how the costs will fit in. 

Chair Taylor believed that if the University does a thorough job of making a case in 
favor of a particular program, there should not be a problem getting it approved, and to do 
this, there must be a solid policy in place. He also suggested that a foot note be added that 
makes clear the programs that are now being considered under Stage II be considered under 
the policies previously in effect. 

Because the Provosts had not seen the final version of the policy, Chair Taylor 
asked that they send their comments and suggested revisions to Chancellor O'Brien before 
next week's Board meeting. There was also some question about how much information 
provided in Stage I should be provided to the Higher Education Coordinating Council. 

It was then agreed that the Committee would approve the policy in principle with 
the Provosts having an opportunity in the next week to make editorial suggestions to 
Chancellor O'Brien who will present a final document at the Board meeting. It was moved, 
seconded and 

VOTED : To approve in principle, the Academic Degree Program 

Approval Procedures as contained in Doc. T92-012. 

As part of an ongoing effort to inform Trustees of campus concerns in the area of 
academic and student affairs, the Vice Chancellors for Student Affairs were invited to 
present a summary of Student Conduct Policies and Procedures . Vice Chancellor Vanin 
from Amherst, distributed a number of campus documents to the Committee including the 
Code of Student Conduct. She highlighted points from the Harassment, Alcoholic Beverage 
and Hazing policies, and the Picketing Code. 

Associate Vice Chancellor King from Lowell told the Committee that their campus 
is a dry campus, meaning there is no alcohol allowed at any event. Resources saved from 
this ban are put into recreational activities. 

Vice Chancellor Mulvey from Dartmouth talked about their Code of Student Conduct 
which is published in the student Handbook. As across the country, the abuse of alcohol is 
a concern and peer counseling is used to help combat this problem. 

The Vice Chancellors emphasized the fact that Campus Conduct Codes were not only 
a mechanism for identifying and punishing students who violate the codes, but were 
programs designed to educate students with regard to civility and responsibility within an 
academic community. 

Given the hour, the Campus Reports were postponed until the next meeting. The 
Committee adjourned at 5:20 p.m. 



(LosdoAi— Os \?ILA>' 



Barbara DeVico 
Staff Assistant 



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UNIVERSITY OF MASSACHUSETTS 
AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON ACADEMIC AND STUDENT AFFAIRS 

Wednesday, May 27, 1992; 9:00 a.m. 

Cambridge Room 

Boston Park Plaza 

Boston, Massachusetts 

Committee and Committee Staff : Chair Taylor; Trustees Pacheco, Reed and Vittimberga; Mrs. 
Fontaine, Secretary to the Board of Trustees 

Trustees Absent : Trustee Lipof 

University Administration : President Fretwell; General Counsel Searson; Ms. Nethersole, Director 
of Student Affairs; Chancellors O'Brien, Penney, Hogan and Deck; Provosts Safwat, Dalgleish and 
Bratt; Vice Chancellors Foy and Babcock 

Chair Taylor convened the meeting at 9:04 a.m. President Fretwell said that in an effort to 
provide a focus on policy issues at Committee meetings, the first item planned was a discussion about 
Campus Crime and Security. But due to the special Board meeting scheduled after this meeting, 
this item would come before the Committee in July. Then considered were Graduation Lists, 
UM/Amherst, UM/Dartmouth and UM/Lowell. From the Amherst campus there were: 

Masters Degrees - 105 

Certificates of Advanced Graduate Studies (CAGS) - 2 

Ed.D. Degrees - 13 

Ph.D. Degrees - 28 

From Dartmouth : 

Bachelors Degrees - 1235 
Masters Degrees - 133 

And from Lowell : 

Associate Degrees - 60 

Bachelors Degrees - 1779 

Masters Degrees - 625 

Certificates of Advanced Graduate Studies (CAGS) - 6 

Doctors - 53 

Without discussion, it was moved, seconded and 

VOTED : To recommend that the Board approve the May, 1992 graduation lists at the 

University of Massachusetts Amherst and the May, 1992 graduation lists at 
the University of Massachusetts Dartmouth, and the academic year 1991- 
1992 graduation lists at the University of Massachusetts Lowell, subject to 
completion of all requirements as certified by the Recorder of the campus. 
(Doc. T92-048) 

The next item on the agenda was Awards of Tenure. UM/Amherst, UM/Dartmouth. Provost 
Dalgleish presented six cases from the Dartmouth campus and Chancellor O'Brien reported on five 
cases from Amherst and explained those which had split recommendations. It was moved, seconded 
and 



VOTED : To recommend that the Board concur with the President in the award of 

tenure to the following individuals: 

Amherst 

David Mix Barrington - Computer Science 

Shiladitya DasSarma - Microbiology 

Rory Miskimen - Physics and Astronomy 

J. Eliot Moss - Computer Science 

Anne Simon - Biochemistry and Molecular Biology 

Dartmouth 

Frank L. Cole - Institutional Nursing 

John K. Conboy - Psychology 

Gary A. Martin - Mathematics 

Barbara Steele - Education 

Ercan Tirtiroglu - Management 

John L. Wallin - English (Doc. T92-040) 

Chancellor O'Brien then asked for approval in the Transfer of Tenure, UM/Amherst of two 
faculty members from the Department of Landscape Architecture and Regional Planning to the 
Department of Hotel, Restaurant and Travel Administration. Professors Lawrence Klar and Rodney 
Warnick would fill two of five existing vacancies in the HRTA Department and all appropriate 
campus personnel have endorsed these transfers. It was then moved, seconded and 

VOTED : To recommend that the Board concur with the President in the transfer of 

tenure of Professor Lawrence Klar and Rodney Warnick from the Department 
of Landscape Architecture and Regional Planning to the Department of 
Hotel, Restaurant and Travel Administration at the University of 
Massachusetts Amherst. (Doc. T92-051) 

Chancellor O'Brien then reported on the Stage II proposal for a new Undergraduate 
Program in Biology. UM/Amherst. The Stage I proposal had come before the Board in October of 
1991. The program consists of two existing programs in Botany and Zoology merging to form a 
modern approach to the teaching of biology. Once the Board approves Stage II the program will be 
sent to the Higher Education Coordinating Council (HECC) for its approval. It was then moved, 
seconded and 

VOTED : To recommend that the Board approve, subject to the concurrence of the 

Higher Education Coordinating Council (HECC), the Stage II proposal for an 
undergraduate program in Biology at the University of Massachusetts 
Amherst. (Doc. T91-112A) 

The University-wide Affirmative Action/Equal Opportunity Policies were then discussed. 
President Fretwell explained to the Committee how the Human Resources Task Force had come up 
with statements on affirmative action, equal opportunity, sexual harassment, intolerance and 
pluralism to be used on a University-wide basis. While each campus will still have their own 
affirmative action agenda/plan, these policies will reaffirm the University's dedication to the 
principles of equal opportunity as part of a five campus, single University. Provost Bratt suggested 
that the policies be delayed until the wording of each statement could more strongly support these 
principles. Chair Taylor agreed that these statements should come back to the Board on a yearly 
basis for review but that a University-wide statement needs to be in place now. 

It was also suggested that the Policy Against Intolerance include in the first sentence, the 
word "particularly that" after so that the sentence reads ". . . denounces intolerance particularly 
that based on ethnicity, culture, religion, race or sexual orientation . . ." This would be seen as 
strengthening the message. It was moved, seconded and 



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VOTED : To recommend that the Board approve the following statements and policies 

on Affirmative Action/ Equal Opportunity: 

•Statement of Affirmative Action and Equal Opportunity 
(Doc. T92-034) 

• Resolution in Support of Pluralism 
(Doc. T92-035) 

• Policy Against Intolerance 
(Doc. T92-036, as amended) 

•Sexual Harassment Policy 
(Doc. T92-037) 

Vice Chancellor Babcock then updated the Committee on the Common Admissions 
A pplication/Interchange Program . The common application is being designed to allow prospective 
undergraduate students to use one form when applying to the University. For 1992-93 there will be a 
"wrap-around" provided on the application that will describe each of the campuses as well as 
provide an inquiry card for students to send in and receive information on the other campuses. He 
also pointed out that each campus will still be able to come up with their own unique way of 
showcasing their campus. 

Interchang e is a program to facilitate movement of students among the campuses. The 
transfer interchange program will be for students wishing to transfer to another campus to receive 
their degree. The Visitor Interchange program is for students who want to take classes at the other 
campuses on a temporary basis. Brochures and applications for 1992-93 are being proposed and 
policy issues for the Board are being identified to ease movement among the campuses. 

Vice Chancellor Babcock then spoke briefly about the status of the Libraries Technical 
Group and the preliminary recommendations they have sent to the President. One of the major 
issues mentioned was the sharing of materials between campuses including catalog information. 
Another issue was a formula for funding the libraries which is being worked on in a report for the 
Budget Task Force. 

President Fretwell then told the Committee that there may be some additional funding from 
the state buget this year for the campus libraries. 



There being no further business, the Committee adjourned at 9:54 a.m. 




De \<_ur 



Barbara DeVico 
Staff Assistant 



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' 



UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON -DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE COMMITTEE 
ON ACADEMIC AND STUDENT AFFAIRS 

Wednesday, July 29, 1992; 3:00 p.m. 

Trustees' Lounge 

250 Stuart Street 

Boston, Massachusetts 

Committee and Committee Staff: Chair Taylor; Trustees McNeil, Tobin and Vittimberga; 
Mrs. Fontaine, Secretary 

Committee Members Absent: Trustees Lipof and Reed 

University Administration : President Fretwell; Associate Counsel Bench; Ms. Nethersole, 
Director of Student Affairs; Chancellors O'Brien and Penney; Provosts Gordon, Safwat, 
Dalgleish and Bratt; Vice Chancellors Foy and Babcock 

Chair Taylor convened the meeting at 3:09 p.m. Chair Taylor welcomed to the 
Committee new trustees, Dr. Ogretta McNeil and Mr. Kevin Tobin. 

President Fretwell, noting that this was his last Committee meeting before his August 31 
departure»thanked the Committee members and staff for their hard work during the past 
year. He then informed the Committee that Professor Ron Story from the Amherst campus 
was preparing a paper on the prospect of sharing faculty resources among the five campuses. 

Chair Taylor introduced the first item on the agenda, Campus Crime and Security . 
This item was held over from the last meeting and was in line with the Committee's desire 
to focus on one policy issue at each meeting. 

The Committee heard from Mr. Arthur Hilson, Executive Director of Public Safety at the 
Amherst campus, Captain Phil O'Donnell, from the Public Safety Office at the Boston 
campus, Mr. Leo King, Associate Vice President of University Life and Mr. Thomas Mulvey, 
Associate Vice Chancellor of Student Services from the Dartmouth campus. Each distributed 
information which the campuses are providing to students and staff in compliance with the 
Campus Crime Awareness Act and spoke about the problems and concerns unique to their 
campuses. They also alerted the trustees to issues which need to be reviewed on a system- 
wide basis including training and the need to increase the professionalism, equity and the 
holding of firearms. 

Provost Bratt said most issues of crime and security at Worcester revolved around its 
status as a health center rather than a college campus. 

There was then a general discussion on ways to interchange ideas among the security 
forces on all five campuses as well as ways to get feedback from students on the campuses' 
ways of dealing with security. 

Chair Taylor suggested this subject come back in the fall with an assessment of the many 
issues involved. 

The Appointment with Tenure of Michael K. Hooker was the next agenda item. 
Chair Taylor presented the recommendation for the appointment of Michael K. Hooker as 
University Professor with tenure. He outlined the terms of this appointment, noting that 
this is customarily available to University Presidents. He also spoke of Dr. Hooker's 
accomplished background. It was moved, seconded and 



VOTED; To recommend that the Board concur with the President in the 
appointment of Michael K. Hooker as University Professor with 
tenure. (Doc. T92-065) 

The next item was the Awards of Tenure, UM/Amherst. UM/B oston and UM/Lowell. 
Provost Gordon presented ten cases from the Amherst campus. In response to a question 
raised by Trustee McNeil, Provost Gordon explained the reasons for early tenure decisions. 

Provost Safwat reported on the tenure case at Boston and explained the process involved 
awarding tenure and why there is some disagreement on this particular case. 

Vice Chancellor Foy reported on the cases from Lowell. It was then moved, seconded 
and 

VOTED : To recommend that the Board concur with the President in the award 
of tenure to the following individuals: 

Amherst 

David Gross - Biochemistry and Molecular Biology 

Susan Jahoda - Art 

David Kittredge - Forestry and Wildlife Management 

Stephen Schneider - Physics and Astronomy 

Lawrence Schwartz - Zoology /Biology 

James Smith - Accounting and Information Systems 

Jenny Spencer - English 

Charles Treger - Music and Dance 

Edward Voigtman - Chemistry 

James Young - English 

Boston 

Catherine Lynde - Economics 

Lowell 

James Carifio - Education 
Michael Carter - Economics 
Cheryl Cox - Nursing 
Robert Gower - Education 
Richard Gross - Chemistry 
Valerie Kijewski - Marketing 
David Kriebel - Work Environment 
Jayant Kumar - Physics 
David Larsen - Physics 
Robert Malloy - Plastics 
Raphael Moure-Eraso - Engineering 
Juan Rodriguez - Education 
Richard Slapsys - Library 

(Doc. T92-066) 

The next item was Contract Renewals and Non-Renewals for Tenure Track Faculty, 
UM/Dartmouth . The collective bargaining agreement at the Dartmouth campus requires 
the Board to vote on contract renewals and non-renewals for tenured faculty members. The 
University is negotiating to change this so that final action of renewals and non-renewals 
would be taken at the Chancellor's level, consistent with the Amherst, Boston and 
Worcester campuses. 



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Provost Dagleish explained the lengthy process of review at the Dartmouth campus 
involving non-renewals. 

It was moved, seconded and 

VOTED : To recommend that the Board concur in the recommendation for 

reappointment or non-renewal of appointment of faculty members at 
the Dartmouth campus as contained in Doc. T92-073. 

Contract Non-Renewals for Faculty. UM/Lowell was then considered. The 
faculty/librarian contract requires notification from the Board of Trustees to individuals 
who receive a terminal contract. It was moved, seconded and 

VOTED: To recommend that the Board authorize the Chair of the Board, to 
send notice of termination effective May 31, 1993 to faculty members 
at the Lowell campus as contained in Doc. T92-074. 

There was then a discussion of programs available to women and minorities to provide 
support to meet the campus' expectations. Chancellor O'Brien explained that the Amherst 
campus holds sessions for untenured faculty to explain tenure and what is involved in 
obtaining it. Professor May, faculty representative from the Amherst campus told the 
Committee of a need for a University-wide policy on the development of new faculty and 
suggestions for a mentoring program between the experienced faculty with the junior faculty. 
Chair Taylor asked the Provosts to continue to meet and share the benefits between the 
campuses, disseminating new ideas. 

A ppointments with Tenure, UM/Amherst and UM/Boston, UM/Dartmouth was the 
next item discussed. Each candidate comes to the University with excellent records and 
recommendations. It was moved, seconded and 

VOTED: To recommend that the Board concur with the President in the 

appointment of Peggy Schwartz as Associate Professor of Music and 
Dance with tenure, at the University of Massachusetts, Amherst. 
(Doc. T92-067) 



and, 



and further, 



To recommend that the Board concur with the President in the appointment 
of Dr. Chukwuma Azuonye as Associate Professor of Black Studies with 
tenure, at the University of Massachusetts, Boston. (Doc. T92-067) 



To recommend that the Board concur with the President in the appointment 
of Dr. Edwin Melendez as Associate Professor of Economics with tenure, at 
the University of Massachusetts, Boston. (Doc. T92-067) 



and, 



To recommend that the Board concur with the President in the appointment 
of Dr. Ronald D. McNeil as Professor of Management with tenure, at the 
University of Massachusetts, Dartmouth. (Doc. T92-072) 

The next agenda item was Transfer of Tenure, UM/Amherst, UM/Boston and 
UM/Lowell . Chair Taylor explained that because Trustees approve the awarding of tenure, 
any transfer of tenure must also come before the Board. The Amherst campus 
recommendation is a result of the administrative reorganization that created the 



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Department of Biology and abolished the Botany and Zoology Department. The Boston 
transfer was noted as a routine matter. Chair Taylor noted that although there have been 
transfers between Boston and Amherst, the Lowell case was the first transfer within the new 
five campus University, from Amherst to the Lowell campus. It was moved, seconded and 



VOTED: 



To recommend that the Board concur with the President in the 
transfer of the following members of the Botany and Zoology 
Departments to the Department of Biology at the University of 
Massachusetts, Amherst: 



From Botany: 

Peter Alpert 
Peter Hepler 
Lynn Margulis 
Arthur Stern 

From Zoology: 

William Bemis 
Vincent Dethier 
David Klingener 
Stuart Ludlum 
Rodney Murphey 
Theodore Sargent 
Patricia Wadsworth 



Edward Davis 
Livija Kent 
David Mulcahy 
James Walker 



Eric Bittman 
Craig Edwards 
Donald Kroodsma 
Arthur Mange 
Brian O'Connor 
Dennis Searcy 
Christopher Woodcock 



Paul Godfrey 
Edward Klekowski 
Bernard Rubinstein 
Peter Webster 



Margery Coombs 
Mindaugas Kaulenas 
Joseph Kunkel 
John Moner 
John Palmer 
Alastair Stuart 
Gordon Wyse 



and, 



To recommend that the Board concur with the President in the transfer of 
tenure of Professor Barbara Turner from the Department of Counseling 
Psychology in the Graduate College of Education to the Gerontology Center 
into the College of Public and Community Services at the University of 
Massachusetts, Boston. 



and further, 



To recommend that the Board concur with the President in the transfer of 
tenure of Professor Michael Best from the Department of Economics in the 
College of Arts and Sciences at the University of Massachusetts, Amherst to 
the Department of Policy and Planning in the College of Management at the 

University of Massachusetts, Lowell.(Doc. T92-068) 

The Appointment of Distinguished University Professor, UM/Amherst was the last 
item. Dr. Susan Tufts Fiske is a professor in the Psychology Department of the Faculty of 
Social and Behavioral Sciences. She has become widely recognized as a national leader in 
the field of social psychology and this appointment is the University's way of honoring her 
many accomplishments and excellence in teaching. 

There was some discussion about the progress being made among the campuses to bring a 
policy to the Board that would include such an appointment being made available on all 
five campuses so as to recognize truly exceptional faculty members. It was moved, seconded 
and 



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VOTED; To recommend that the Board concur with the President in the 
appointment of Susan Tufts Fiske as Distinguished University 
Professor at the University of Massachusetts, Amherst. (Doc. T92- 
069) 

Trustee Vittimberga asked that the issue of University Health Services be a future topic 
for the Committee to discuss. It was also suggested that a list be compiled of issues the 
Committee needs to discuss with the new President that will tie in with an overall agenda 
of the University. The meeting adjourned at 4:35 p.m. 



fiojiiW^ tLz tfuc 



Barbara DeVico 
Staff Assistant 



-5- 



UNIVERSITY OF MASSACHUSETTS 

AMHERST -BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE COMMITTEE 
ON ACADEMIC AND STUDENT AFFAIRS 

Tuesday, October 6, 1992; 12:00 noon 

Trustees' Lounge 

250 Stuart Street 

Boston, Massachusetts 

Committee and Committee Staff : Chair Taylor; Trustee Tobin; Mrs. Fontaine, Secretary to the Board of 
Trustees 

Committee Members Absent: Trustees McNeil, Reed and Vittimberga 

University Administration : President Hooker; Vice-Presidents Lenhardt and Story; Ms. Nethersole, 
Director of Student Affairs; Provosts Gordon, Safwat and Dalgleish; Vice Chancellor Foy; Dr. Miller, 
Dean, Graduate School of Biomedical Science 

Chair Taylor convened the meeting at 12:20 p.m. and welcomed President Hooker to his first 
Academic and Student Affairs Committee meeting. The first item on the agenda was Graduation Lists, 
UM/ Amherst . It was then 

VOTED : To recommend that the Board approve the September, 1992 graduation lists 

at the University of Massachusetts Amherst, subject to completion of all 
requirements as certified by the recorder of the campus. (Doc. T92-093) 

The next item was Awards of Tenure, UM/ Amherst, UM/Worcester . Provost Gordon briefly 
summarized each case from the Amherst campus and Dean Miller reviewed the award from Worcester. 
Each individual comes to the Committee with high recommendations. It was 

VOTED : To recommend that the Board concur with the President in the award of 

tenure to the following individuals: 

Amherst 

Imrich Chlamtac, Electrical and Computer Engineering 
John M. Gerber, Plant and Soil Sciences 

Worcester 

Richard E. Baker, Molecular Genetics and Microbiology 

(Doc. T92-092) 

The Committee then discussed the Transfer of Tenure, UM/Worcester . This case involved 
Professor Jane Zapka transferring to the Worcester campus as Professor of Medicine from the School of 
Public Health at Amherst. It was then 

VOTED : To recommend that the Board concur with the President in the transfer of 

tenure to Dr. Jane G. Zapka as Professor of Medicine from the University of 
Massachusetts Amherst to the University of Massachusetts Worcester. (Doc. 
T92-095) 



The next item was a request for a Waiver of Sabbatical Leave Return Obliga tion. UM/ Amherst . 
Professor Joel Spruck lias been offered a tenured faculty position at Johns Hopkins University and the 
recommendation to waive the obligation comes with the support of the Department head and the Dean. 
It was 

VOTED ; To recommend that the Board waive the remainder of the sabbatical leave 

return obligation of Professor Joel Spruck, Department of Mathematics and 
Statistics at the University of Massachusetts Amherst. (Doc. T92-091.) 

Vice President Story then gave a report on Interchang e. A working group on Student Movement 
Among Campuses has developed a report recommending procedures so that matriculating students at 
the University may take courses at another campus. There are two ways to do this: the first one is 
called Transfer Interchange which is a permanent transfer from one campus to another. The second way 
is called Visiting Interchange which is movement among the campuses on a temporary basis. 

Some of the features in the Transfer Interchange procedures include: 

1 ) no application fee will be charged to students applying for interchange; 

2) financial aid eligibility will be evaluated according to the costs at the 
receiving institution; 

3) applicants for interchange must be matriculated, enrolled and in good standing 
with the receiving campus. 

Policies for the Visiting Interchange include: 

1 ) applicants must have the appropriate approval at their home campus in 
advance of filing an interchange application; 

2) students must apply each semester; visiting interchange status will be 
limited to two consecutive full-time semesters or a total of 

24 part-time credits including summer school; 

3) students' financial aid awards will be reviewed by the home campus 
and adjusted to reflect the costs of approved interchange. 

The Committee had two concerns, one being the advising and financial aid departments 
becoming overloaded. This problem will have to be worked out once the University sees how common 
transferring becomes. The other problem could involve record-keeping. This could be worked out with 
the ability to request official transfer information electronically. Interchange will also honor the 
academic, disciplinary and fiscal sanctions of the other campus. 

Chair Taylor told the Committee that for the University as a whole, these procedures for 
Interchange are very positive steps and provides options to students to augment their academic 
program. 

Vice President Story then introduced a Plan for Restructuring at the Amherst Campus which 
began in the Spring of 1992 when the Chancellor appointed a planning group that would make 
recommendations on how the campus could plan for the future. This group is chaired by Provost Gordon 
and proposes to reorganize the institution from the inside rather than through outside forces. Provost 
Gordon then explained to the Committee that this plan is in the very early stages and must be 
reviewed very carefully as it involves the restructuring of departments and the possibility of phasing 
out programs whose effectiveness have been diminished. 



-2- 



Provost Gordon also told the Committee that the Report was based on several assumptions: the 
loss of one-third of our state appropriation between FY88 and FY92, the loss of capital funding for 
repairs and renovations, the emergence of a new five-campus system and the uncertainty of our economic 
future. 

To help make this plan work, Provost Gordon has set up a series of working groups with faculty 
members from particular departments. This plan will be worked on through the fall semester, possibly 
through the spring semester at which time the Provost will take another look at the revised plan and a 
second version will come back to the Board. It was also pointed out this plan must coincide with the 
appointment of a new Chancellor in the near future. 

Chair Taylor praised the work of the Provost and the planning group for their focus on 
excellence and their vision of the future. The Committee looks forward to the final report. 

Trustee Tobin also praised the report and asked Provost Gordon to seek student input as any 
decisions made regarding restructuring departments will ultimately affect present and future students 
at the Amherst campus. 

There being no further business the Committee adjourned at 1:31 p.m. / 

Barbara DeVico 
Staff Assistant 



-3- 



UNIVERSITY OF MASSACHUSETTS 

AMHERST • B OSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE COMMITTEE 
ON ACADEMIC AND STUDENT AFFAIRS 

Monday, November 23, 1992; 3:00 p.m. 

Chancellor's Conference Room 

University of Massachusetts 

Harbor Campus 

Boston, Massachusetts 

Committee and Committee Staff ; Chair Poduska; Trustees DiCara, Finnerty, Taylor and 
Vittimberga; Mrs. Fontaine, Secretary to the Board of Trustees 

Committee Members Absent : Trustees Karam, McNeil and Tobin 

University Administration : President Hooker; Vice-President Story; Ms. Nethersole, Director of 
Student Affairs; Provosts Gordon, Safwat, Dalgleish and Bratt; Vice Chancellor Foy 

Chair Poduska convened the meeting at 3:10 p.m. and expressed his pleasure in serving 
as Chair of the Committee. He noted that a revised agenda had been distributed and was before 
the Committee. He then called on President Hooker. 

President Hooker welcomed Chair Poduska to his new responsibilities and commented 
on what he thought the priorities of this Committee would be for the future. The first priority 
with respect to academic and student affairs is to bring the five campus university system 
together, by whatever means that will enable the separate identity and distinctiveness of each 
campus to be retained while still manifesting a commonalty as a university system. President 
Hooker commented that the review of the mission statements before the Committee are 
emblematic of the kind of activity this Committee will engage in to foster cohesiveness. The 
second priority will be to further the goal that the Chancellors and he have set for the University 
which is to become nationally recognized as the best public university system by the year 2000. 
This is a bold and ambitious undertaking, but one that is achievable. He expressed his optimism 
about the revenues being available to support this aspiration and what remains is for us to get the 
job done. He then went on to say that this Committee will be important in holding our feet to the 
fire, enabling us to move toward that lofty objective. 

Chair Poduska added that he believes this Committee, more than any of the others, has 
the opportunity to look over the horizon and see what is important for the year 2000. Turning to 
the agenda, he then called on Vice President Story who presented the first item, Graduation 
Lists , UMASS Worcester. Without discussion, it was moved, seconded and 

VOTED : To recommend that the Board approve the award of the Masters 

degree in Medical Sciences at the University of Massachusetts 
Worcester to the following individuals: 

Mr. Jude Clancy 

Ms. Lynda Zorn (Doc. T92-110) 

The next item on the agenda was a recommendation from the UMASS Dartmouth 
campus for a Sixth Year Contract Non-Renewal . This item was before the Committee because of 
a requirement in the Faculty Federation contract. Vice President Story indicated that there were a 



series of assessments at different levels. In response to an inquiry, Provost Dalgleish outlined 
how an individual was evaluated in each of the five contractual areas, which are: teaching, 
research and publication, professional development, academic community participation and 
community service. Without further discussion, it was moved, seconded and 

VOTED : To recommend that the Board concur in the recommendation for 

contract non-renewal of Professor Helene Fine at the Dartmouth 
campus as contained in Doc. T92-1 1 1 . 

Vice President Story then spoke to a Transfer of Tenure at UMASS Amherst indicating 
that Professor Wolff has asked to be transferred into the Department of Afro-American Studies at 
Amherst. His request has been enthusiastically received because he wants to undertake some 
new initiatives in the Department. He will continue to teach some courses in the Philosophy 
Department but his principal tenure will now be in the Department of Afro- American Studies. 

There was then an inquiry on whether this met the collective bargaining requirements. 
This question led into the discussion of the different contracts and the question was then raised 
about how the three different contracts were going to be handled in the future. 

It was moved, seconded and 

VOTED : To recommend that the Board concur with the President in the transfer of 

tenure to Robert P. Wolff from the Philosophy Department to the W.E.B. 
DuBois Department of Afro- American Studies at the University of 
Massachusetts Amherst. (Doc. T92-109) 

The next item on the agenda was consideration of Campus Vision Statements . 
President Hooker stated that the legislation creating the five campus system also required that 
the University submit Mission Statements to the Higher Education Coordinating Council by the 
end of December. 

Provost Safwat then distributed a revised statement for UMASS Boston which President 
Hooker recommended be approved contingent on it being reduced to one page. Vice President 
Story also indicated that the Dartmouth campus statement has been finalized and is in the same 
format as presented to the Committee. 

He added that the vision statements follow the format of the university system vision 
statement and expressed his general pleasure with all statements and recommended them to the 
Committee for approval. He also added that this is the first step in a long process of strategic 
planning whereby the statements are refined and embellished, turned into mission statements, 
and goals and objectives are then developed. This will be a continuous and on-going process. 

After a discussion of the statements, it was moved, seconded and 

VOTED : To recommend that the Board approve the Campus Vision 

Statements and Operating Principles as described in 
Doc.T92-117. 

Vice President Story then briefed the Committee on his White Paper on Intercampus 
Academic Collaboration within the University of Massachusetts System . He first spoke about 
how the paper originated and whether the University can be more efficient in its use of resources. 
He saw it as suggesting ways in which the University might begin to achieve faculty 
collaboration envisioned at its creation. This topic will be broaden to include academic 
collaboration. The models investigated were the Five College Consortium and university systems 



in other states — Pennsylvania, Oklahoma, Maryland, Kentucky, Illinois, Missouri, Wisconsin, 
and Montana. In other states he found there was relatively little collaboration within the systems. 

There is, however, a wide array of academic collaboration among the various campuses 
of the University system. The three activities that already exist include project collaborations, 
program collaborations and collaborations that support or augment their academic work. Several 
examples were cited including the Donahue Institute's proposal to develop a relationship with 
the Volpe Center, the joint project with Amherst and Lowell to construct a Large Millimeter 
Telescope which will be built as a partnership between UMASS and Mexico, and recent funding 
from the National Science Foundation for a joint program with Amherst, Boston and Dartmouth 
focusing on improving the teaching of physics in public schools. 

He then spoke to the recommendations to facilitate stronger collaboration. A number of 
them are already being done: building system consciousness, collaborative incentives, joint 
programs, long distance instructional technology, student movement, and faculty movement. 
Most of the recommendations are modest and do not require a great deal of resources, taking the 
point of departure from what makes the five college system work effectively. 

In conclusion, he spoke of a recent meeting held between members of the Psychology 
Departments of Amherst, Boston, Dartmouth, and Lowell. There were 40 people at this meeting 
where they discussed transfer and exchange of honor students, coordination of honors programs, 
common numbering of courses, and exchange of faculty. This demonstrates how collaboration 
should happen. He said what he would like is to establish a series of forums, seminars, and 
workshops on a regular basis that brings people together around their disciplines to get them 
interested in ideas. 

He spoke of the next steps, citing a five campus initiative involving the libraries and the 
need to make our libraries world-class facilities. President Hooker indicated that the Committee 
would be kept informed of developments on a periodic basis. 

The last item on the agenda was a Tenure Statistics Report. Vice President Story 
indicated that there has been a study undertaken to look at the proportion of tenured and non- 
tenure faculty, as well as their gender and racial breakdown. He indicated the difficulty in 
putting this information together, as well as comparing the data to national information and to 
our peer universities. He asked that this item be deferred to the next meeting so that this 
information could be put into a broader context. 

In response to an inquiry, President Hooker commented on the issue of program 
closures, specifically at Dartmouth. Provost Dalgleish updated the Committee on recent campus 
developments with regard to this issue and indicated that the process will be revisited. 

There being no further business to come before the Committee, the meeting adjourned at 
4:25 p.m. 




Cynthia A. Fontaine 

Secretary to the Board of Trustees 



-3- 



UNIVERSITY OF MASSACHUSETTS 
AMHERST • BOSTON -DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON ADMINISTRATION AND FINANCE 

Tuesday, January 28, 1992; 3:00 p.m. 

Quinn Administration Building 

Chancellor's Conference Room 

University of Massachusetts 

Boston, Massachusetts 

Committee and Committee Staff : Acting Chair Lewenberg; Trustees Haynes, Loh, Newnan, 
and Oakes; Mrs. Fontaine, Secretary to the Board of Trustees 

Other Trustees : Trustee Karam 

Committee Members Absent : Trustees Bogan, Flores, O'Leary, Poduska and Spence 

University Administration : President Fretwell; Chancellors Penney, Deck, Hogan and 
Lazare; Mr. Page, Vice Chancellor for Administration and Finance; Vice President Lenhardt; 
First Associate Counsel Bench 

In the absence of Trustee O'Leary, Trustee Lewenberg called the meeting to order at 
3:05 p.m. He then stated that the Committee would go into executive session to discuss 
Audits and would reconvene in open session. The motion was made, seconded and 

VOTED : To go into Executive Session. 

Trustee Lewenberg, Acting Chair, voted for the motion as did Trustee Haynes. The 
time was 3:06 p.m. 

At 5:00 p.m., the Committee reconvened in open session and recessed until 5:05 p.m. 

The Committee then discussed the proposed revisions to the Group Practice Rules 
and Regulations . This item had been proposed to the Executive Committee in December at 
which time the Committee raised concerns about the overall reporting mechanism for the 
Group Practice and requested clarification of the role of the Trustees, President, Chancellor 
and Dean. Chancellor Lazare noted that the concerns raised by Counsel Searson in December 
about the billing and collection mechanisms had been addressed. Mr. Michael Greene and 
Dr. Carlton Akins from the Group Practice then spoke to the transferring of authority and 
distributed a document outlining the areas of proposed change. The revisions to the Rules 
and Regulations would bring them into conformity with current operations of the Group 
Practice. In discussing the proposed changes, the trustees were concerned that they not 
create the perception of an imbalanced position within the University. After further 
discussion, it was moved, seconded and 

VOTED : To recommend that the Executive Committee 

approve the revised Rules and Regulations of the 
Group Practice as contained in Doc. T81-024C. 

The next item was the Establishment of the Research Activities Trust Fund at 
Lowell . The purpose of the trust fund is to serve as an account for revenue-based operations 
for the support of research, grants and contracts, and related activities. These activities 
were previously carried out through the University of Lowell Research Foundation, which 
was eliminated when the reorganization legislation was approved. It was moved, seconded 
and 



VOTED : To recommend that the Board establish the 

Research Activities Trust Fund, which shall serve as an 
account for revenue-based operations for the support of 
research, grants and contracts, and related activities at 
the University of Massachusetts Lowell; further, to 
approve the budget for said trust fund as contained in 
Doc. T92-006. 

The next item considered was a recommendation to revise the Investment 
Guidelines for the Medical Center Malpractice & Gene ral Liability Insurance Trust . 
The proposed revisions allow for expanded opportunities for the investment of funds. It was 
moved, seconded and 

VOTED : To recommend that the Board approve the revised Investment 

Guidelines for the Medical Center Malpractice and General 
Liability Insurance Trust as contained in Doc. T90-056A. 

There was then a discussion of the proposed increase in the Room and Board Rates 
at Dartmouth . At the April meeting a University-wide revenue presentation and campus 
recommendations on all mandatory fees will be presented. As a result, this item was 
withdrawn from the agenda. Trustee Newnan raised concerns that students not be penalized 
if an increase is approved after having signed contracts in February. Chancellor Deck noted 
that students would be informed of the proposed increase and that no student would be 
disadvantaged as a result of this change. 

The Committee then considered a Transfer of Funds of $50,000 from the trustee 
reserve account to the President's Office account to cover the estimated cost of the initial 
phase of the presidential search. It was moved, seconded and 

VOTED : To recommend that the Board transfer $50,000 from Trustee Reserve 

to the President's Office account for the purpose of financing the cost 
of the initial phase of the presidential search. 

Chancellor Penney then reported on the status of the campus' proposal to establish a 
pilot program to provide limited Housing to students. Following the discussion at the 
December meeting, the campus proposed setting up a strong housing referral service. This 
will give the campus a sense of the interest and demand for housing. In the meantime, the 
President's Office will conduct the trustee-requested study of programs and dormitory 
vacancies that currently exist on other campuses. 

The next item on the agenda was discussion of the Fiscal Year 1993 Revenue Report . 
President Fretwell noted that the tables present a framework for the discussion of decisions 
that need to be made by the campuses to deal with budget problems in the coming fiscal 
year. The Governor's budget proposes level funding, but there are a number of potential 
legislative changes regarding such items as tuition retention which could have serious 
implications for the University and require further discussion. President Fretwell presented 
three possible actions that can be taken and also require further discussion: increasing 
charges to the students; making across the board cuts; and making specific programmatic cuts. 

Vice President Lenhardt noted that, at the request of Trustee O'Leary, the 
Committee had before them a University Summary Report of FY 1993 revenue projections. 
He alerted the Committee that the Higher Education Coordinating Council (HECC) is 
requiring that tuition rates for 1993 be set no later than March 15th. This would require a 
special Board meeting in February to deal with this issue and to recommend to the HECC a 
proposed rate. This would also mean that the trustees would be setting tuition without 
knowing the final state appropriation, the full impact of the early retirement bill, or the 
impact of tuition waivers. 



-2- 



Chair Oakes responded that he was not inclined nor did he think the Board would 
be to approve any increase in tuition or fees without more detailed information on the 
University's financial situation, including information comparing the University with other 
institutions of like kind. He added that tuition retention is also going to be the subject of 
legislative debate and the University needs a formula funding mechanism to present the 
University's case, and to ensure that it does not get penalized unduly because of declining 
enrollments. Finally, he said he knew at least three trustees who would be steadfastly 
opposed to any increase in fees or tuition, and he thought the entire board would agree with 
them, in the absence of good solid information. The kind of information needed to make the 
decision regarding tuition increases included: the campus and university mission statements, 
what is the charge to each campus, are we going to make program cuts, what is the total 
program the University wants to put forth, is it comparable to other institutions, what are 
the sources of revenue the University can expect, including fees, and are we convinced that 
all the other sources of revenue are maximized. 

There was further discussion about legislative actions in other areas involving the 
University and there was trustee interest in the President's Office being the central point in 
dealing with different state government agencies and being responsible for disseminating 
information to the campuses. There was also discussion about legislative strategy and how 
the trustees can help in this endeavor. It was suggested that Vice Chair Karam report on 
the latter at the Board meeting. 

The meeting adjourned at 6:30 p.m. 




Cynthia A. Fontaine 

Secretary to the Board of Trustees 



UNIVERSITY OF MASSACHUSETTS 
AMHERST • BOSTON -DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE SPECIAL MEETING OF THE 
COMMITTEE ON ADMINISTRATION AND FINANCE 

Thursday, February 27, 1992; 3:15 p.m. 

Trustees' Lounge 

250 Stuart Street 

Boston, Massachusetts 

Committee and Committee Staff : Chair O'Leary; Trustees Flores, Haynes, Lewenberg, 
Loh, Newnan, Oakes, and Spence; Mrs. Fontaine, Secretary to the Board of Trustees 

Committee Members Absent : Trustees Bogan and Poduska 

Other Trustees: Trustee Pacheco 

University Administration : President Fretwell; Chancellors O'Brien, Penney, Deck, and 
Hogan; Deputy Chancellor Stanton; Vice President Lenhardt; General Counsel Searson 

Chair O'Leary convened the meeting at 3:15 p.m. This special meeting of the 
Committee was called to determine the FY93 Tuition Rates . 

President Fretwell then addressed the Committee. He reported on the uncertainty of 
the current budget situation, what the proposed state appropriations are, the impact of the 
proposed early retirement legislation, and future enrollment levels. The most crucial issue 
facing the University is the question of what portion of the general operations of the 
University will be supported by state funds. 

While all these uncertainties exist, there is also the University's commitment to 
preserve academic quality on each campus. Past budget cuts have resulted in non-faculty 
personnel reductions, and the underfunding of administration, physical plant, equipment and 
maintenance areas. State support has declined significantly year by year. Since the 
beginning of FY89, state appropriations have decreased by almost $118,000,000. 

The reason for this special meeting is the legislative deadline of March 15, 1992 for 
the Higher Education Coordinating Council (HECC) to set tuition rates. The University 
must make its recommendation to the HECC prior to that date. The President recommended 
for FY93 a 4% increase in tuition to assist in meeting the basic needs of each campus and 
pegged as close to inflation as possible. Also, there will be a request in April to increase the 
mandatory academic fees (the curriculum support fee) by 4%. These combined tuition and fee 
increases would generate approximately $5,000,000 for FY93 against an expected shortfall of 
$18,000,000. 

He then spoke of future plans and the need for stable funding from the state. The 
goal of the University is to achieve fiscal stability in order to maintain the highest 
possible quality of academic and other programs. 

Trustee Loh then asked what guarantee, if any, the University has had from the 
state concerning "level funding". President Fretwell said he believed that because of 
enrollment going down, the state appropriation will be less than the "level funding" 
proposed by the Legislature. The President then called on the Chancellors to give a report 
on the status of their campuses. 

Chancellor O'Brien explained that the term "level funding" did not apply to the 
Amherst campus, because funding is based on last Fall's student enrollment numbers and 
projections for next September are substantially down and under tuition retention if a campus 



loses students, it loses money as well. Other contributing factors leading to a $6.7 million 
deficit include increases in graduate stipends and having to supply the health fees of 
teaching assistants. 

Chancellor Penney then gave a presentation showing how the State maintenance 
appropriation has declined by $20.7 million at the same time the campus has had to absorb 
$8.8 million of the cost of inflation unfunded by the State. Even with additional revenues 
from increased tuition and fees, the combined impact of the losses projected for FY93 range 
from $3.1 million to $8 million under the three FY93 budget scenarios. With the status of 
the 2286 students receiving tuition waivers, increased costs, and loss of enrollment, it would 
mean the campus could still be faced with reducing the budget by between $2.1 million to 
$7.8 million. These cuts would result in more laying off of personnel, reduction of faculty and 
long-term academic program consolidation. 

Chancellor Deck then reported on the Dartmouth campus. The budget reductions 
over the past four years have impacted the campus in many ways, including no hiring of any 
new faculty in the past two years, computing resources that have not been upgraded in three 
years, loss of maintenance personnel, and lack of funds for repairs resulting in serious 
deterioration of the physical plant. Even with level funding, he explained, there would 
still be the need to cut programs. Currently the Deans and Vice Chancellors are preparing 
recommendations for programs to be consolidated or phased out. 

Chancellor Hogan reported on the Lowell campus and new fiscal conditions 
developing for FY93, which will reduce the revenue available at the Lowell campus. These 
include the payment from the Lowell campus to support the President's office, a revenue 
decrease' of $1,200,000 as a result of declining enrollments, and the the loss of tuition revenue 
due to tuition waivers. The "early retirement" legislation could also result in less than 
"level funding" and require acceleration of the campus 1 current staff reduction timetable. 

Deputy Chancellor Stanton reported that the Medical School has reduced 
expenditures through a variety of means over the last four years, including cuts to academic 
departmental budgets, reduced staffing, and the cancelling of programs. For FY93, the 
campus is faced with a shortfall of $2.7 million in general operations. 

Vice President Lenhardt then reviewed the projected $18 million budget gap in FY93. 
This is due to the combined impact of a number of issues: $46 million of tuition revenue that 
previously went to the state general fund has been deducted from the House I appropriation 
but because of enrollment losses projected for FY93, $5 million will not be made up. The 
fringe benefit rate for employees that are not on state-funded accounts has gone from 25-30%, 
for an additional cost of $1.6 million. There is $5 million less in interest income from the 
University's cash float, $2 million less from endowment income, and $4.4 million going to 
step increases for classified employees and increased utility expenses. 

Chair Oakes then expressed the opinion that if tuition and fees keep going up there 
will be many students in this state unable to afford any kind of higher education and this in 
turn will affect the economic recovery of the state. 

Chancellor Penney said there must be a decision as to what the state's share in 
educating students is going to be, as well as what kind of financial aid we can expect in the 
future. She also pointed out that 95% of students graduating from UM /Boston live and work 
in Massachusetts, and return to the State approximately $600,000 each in taxes over the 
course of their lifetime. 

There was then discussion about whether or not tuition increases should be used to 
balance the budget and the possibility of developing a formula for students who can afford 
such increases versus students who cannot. This formula will also include a plan to get a 
commitment from the State to provide funding at a high enough level so that there would be 
no need for additional tuition increases after FY93. 



-2- 



Trustee Loh said the University must consider how all of this is going to affect 
future students and if students are being denied an education because of these continuing 
increases. A petition was then introduced by Foster Hardie of the Center for Educational 
Rights. The petition presented for student support had a total of 2,639 signatures. 

Trustee Flores suggested the Board go to the Legislature and determine what the 
level of funding will be for FY93 so plans can be made to deal with the budget without 
raising tuition. 

Chair Oakes reiterated that the University has a responsibility to provide the 
citizens of Massachusetts with an affordable, accessible, and high quality education. 

Trustee Lewenberg then made a motion that the Board make a statement that given 
the intent of the Legislature to provide level funding for the University that the Board does 
not recommend an increase in tuition or fees for FY92-93. This was seconded and it was 
agreed that the consensus of the Committee be forwarded to the full Board for its 
consideration. The meeting adjourned at 5:45 p.m. 



( 




Barbara DeVico 
Staff Assistant 



-3- 



UNIVERSITY OF MASSACHUSETTS 
AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON ADMINISTRATION AND FINANCE 

Tuesday, March 31, 1992; 12:00 p.m. 

People's Bank Building 

Worcester, Massachusetts 

Committee and Committee Staff : Chair O'Leary; Trustees Flores, Haynes, Lewenberg, Loh, 
Newnan, Oakes, Poduska, and Spence; Mrs. Fontaine, Secretary to the Board of Trustees 

Other Trustees : Trustee Karam 

Committee Members Absent : Trustee Bogan 

University Administration : President Fretwell; Vice President Lenhardt; General Counsel Searson; 
Ms. Wanczyk, University Controller; Mr. Wolcott, Director of Auditing; Chancellors O'Brien, 
Penney, Deck and Hogan; Vice Chancellors for Administration and Finance Page, MacCormack, 
Goodwin and Stanton 

Guests : Theodore Kmiecik, Robert Paglia, John Gobranski, Christine Reynolds, and John McCarthy 
from Coopers & Lybrand 

Chair O'Leary convened the meeting at 12:15 p.m. and asked for a motion to go into 
executive session to discuss the Audits . He stated the Committee would reconvene in open session. 
The morion was made, seconded and on roll call 

VOTED : To go into Executive Session. 

Chair O'Leary voted for the motion as did Trustees Haynes, Lewenberg, Oakes and Spence. 

At 2:00 p.m., the meeting reconvened in open session and recessed until 2:05 p.m. 

The Committee then discussed the proposed FY93 Student Fee-Based Budg ets. Vice 
President Lenhardt indicated that the tuition package discussed last month outlined the necessity 
for a 4% increase in tuition and in the Curriculum Support Fee. He distributed a summary of the 
total mandatory fees, tuition and room and board fees. 

The motion was made and seconded to approve the FY'93 student fees and associated budgets 
for the Amherst, Boston, Dartmouth, Lowell and Worcester campuses. 

Trustee Newnan then spoke against the Undergraduate Student Activities Fee at the 
Amherst campus indicating that the students had voted against it. The proposed $4.00 per year fee 
for the Graduate Child Care Voucher Program at Amherst was also discussed. The Chair then 
recognized Sarah Lyon, Treasurer of the Graduate Student Senate who had asked to speak about 
this issue. The Child Care Voucher serves approximately 30 families. Rather than change from a 
negative check-off as proposed by the graduate students, to a positive check-off as recommended by 
the administration, it was suggested that the fee schedule at the Amherst campus be amended to 
increase the Graduate Student Activities Fee from $5.50 to $9.50. This amendment was moved, 
seconded and voted. 

Trustee Loh spoke in opposition of the proposed increases in student fees. 

It was then moved, seconded and 



VOTED : To recommend that the Board approve the FY'93 Student Fees and associated 

budgets for the Amherst, Boston, Dartmouth, Lowell and Worcester campuses 
as contained in Doc. T92-021, as amended. 

The vote was 4:1:2. Trustee Lewenberg voted against the motion, and Trustees Flores and 
Haynes are recorded as present. 

The Revisions to Four Statements of Trusts at the Amherst Campus were then considered. 
The Committee reviewed the specific changes to the trusts. It was moved, seconded and 

VOTED : To recommend that the Board approve the revised Statements of Trusts as 

contained in Doc. T92-021 for the following trust funds at the University of 
Massachusetts at Amherst: 

A. General Recreation and Intramurals Trust Funds 

B. Residential Activity Trust Fund 

C. Supplemental Health Plan Trust Fund 

D. Undergraduate Commencement Trust Fund 

Two New Trust Funds at Worcester campus were then presented for approval along with 
their budgets. The $100 per year Continuing Course fee would be assessed to graduate nursing 
students who do not complete the necessary course work in a timely and efficient manner. The $90 
per year Program fee would be assessed to graduate students in the School of Biomedical Sciences 
who have completed all of the formal requirements of their degree but are still actively working on 
their dissertation research program. It was moved, seconded and 

VOTED : To recommend that the Board establish the following trust funds at the 

University of Massachusetts at Worcester; the purpose and budget of each 
such trust fund is set forth in Doc. T92-021: 

A. Continuing Course Fee for Graduate Nursing Students 

B. Program Fee for the Graduate School of Biomedical Sciences 

Chancellor Penney then briefly spoke to the Proposal to Move the College of Public and 
Community Services, and the Institutes located at 250 Stuart Street to the Harbor Campus. She 
indicated that CPCS serves its students in very creative ways and that its mission and competency 
based approach to education will be continued at the Harbor Campus. 

She spoke about the estimated savings that will result from the move and the elimination 
of duplicate services such as the enrollment and computing services, and the library. 

In concluding her remarks, she said she believes that CPCS' sense of identity and community 
can be maintained, but it will take a great deal of work on the part of the faculty, staff, and 
students. The Harbor Campus is looking forward to working with the CPCS community to achieve a 
successful move and to preserve the special identity of the college. It is also important that the 
University community work together to support the urban mission of the whole Boston campus. 

Several Trustees spoke in support of the uniqueness of CPCS and its programs, but added that 
benefits of the outstanding issues are now outweighed by the continuing financial burden of 
maintaining the downtown center. 

Trustee Spence commented about the inappropriateness of phone calls that she received 
about this issue and suggested that lobbying should be done in a more representative and formal 
process. Chair O'Leary then recognized representatives from CPCS who had asked to address the 
Committee: Lucy Horwitz from the faculty, Diane Dujon, from the staff and Michael Bishop, a 
student. 



-2- 



After further discussion the motion as presented was amended by Trustee Haynes by adding 
the Committee's support of CPCS and its programs. Further, it was agreed that the motion should 
be contingent upon the conditions outlined by Chancellor Penney that adequate space has been 
identified at the Harbor Campus and will be renovated in a manner to allow for the relocation of 
CPCS. It was moved, seconded and 

VOTED : To recommend that the Board take the following action: 

The Board of Trustees hereby expresses its continued support of the mission 
of College of Public and Community Service and its program. Further, that 
contingent upon the fulfillment of the conditions outlined by Chancellor 
Penney that adequate space has been identified at the Harbor campus and 
that said space will be renovated in a way that will allow for the 
relocation of CPCS, to approve the following: 

That the Chancellor of the Boston campus be directed to terminate campus 
operations at the Downtown Center, University of Massachusetts at Boston, 
located at 250 Stuart Street in Boston no later than July 1, 1992, and to 
transfer such operations to the Harbor campus no later than August 1, 1992. 

Further, the President of the University is directed to make arrangements 
to transfer the operations of the President's Office space to a location in 
the downtown Boston area no later than September 1, 1992, and is hereby 
authorized, after conferring with the Chair of the Board of Trustees, to 
execute a lease therefor under such terms and conditions as he deems 
appropriate and to make such determinations and take such actions with 
respect thereto as he deems advisable. (Doc. T92-030) 

President Fretwell then briefly commented on the President's Action Goals presented for 
the information of the Committee. The President identified four specific goals relating to the 
responsibilities and concerns of the Administration and Finance Committee: 

• A formula funding model will be established by August, 1992 
•Quality financial and business management will be ensured 
•A model budget process will be developed by December, 1992 
•Consistency of data will be assured in University presentations 

He then indicated that the Policy for the Management of University Funds, which was 
drafted by the subcommittee of the Financial Management Task Force, would be considered for action 
in June. This document provides guidelines for the new University on a wide range of issues 
including financial management, budgeting, spending guidelines, purchasing, travel and contracts. 
Vice President Lenhardt suggested that the Trustees contact him or the President if specific concerns 
arise as they review this material. 

The next item on the agenda was a request to approve a one-year Extension of a Line of 
Credit of $510,000 between the University of Massachusetts and the University of Massachusetts 
Foundation, for the purchase of and renovation to the Hadley Farm adjacent to the Amherst 
Campus. Chair Oakes expressed his disappointment that the issue was being brought forward 
without a fundraising plan to pay off the line of credit. He amended the motion presented, to 
recommend an extension until September 1, 1992 prior to which a plan shall be presented for the 
authorization of the line of credit. Trustee Lewenberg suggested an update on fundraising efforts for 
this project at the upcoming Board meeting or at the June meeting. It was moved, seconded and 



-3- 



VOTED : To recommend that the Board approve an extension of the line of credit for 

$510,000 extended by the University of Massachusetts to the University of 
Massachusetts Foundation, Inc., relating to the purchase of and renovations to 
the Hadley Farm. Said extension shall be until September 1, 1992 prior to 
which a plan shall be presented by the Amherst campus as to the 
amortization of said line of credit. The extension shall quarterly on the 
average balance outstanding during the period. This line of of credit is 
guaranteed by the Amherst campus. (Doc. T90-073) 

The next item was a request to approve a transfer from the Trustee Reserve account to the 
President's Office account to cover additional costs of the Presidential Search . The Committee 
deferred action on this item until the Board meeting. 

Trustee Flores as Chair of the Infrastructure Committee reported on the work of the 
Committee in conjunction with the Five Campus Infrastructure Study Group. The result of their work 
to date was distributed at the meeting. The listing included those projects with implications for 
health and safety, legal requirements, and /or prevention of additional damage to the physical 
plants. Trustee Flores thanked the Chancellors and staff for all the effort that went into 
completing this project. 

There was then a discussion about the next step to be pursued with regard to financing of 
recognized capital projects. The Committee stressed that it is also asking for academic funds and 
that the two needs should be balanced. Other issues that need to be looked at include a review of 
space needed to efficiently operate the University, and development procedures for determining 
when a building is worth repairing. It was moved, seconded and 

VOTED : To recommend that the Board approve the priority list for Capital Funding 

as contained in Doc. T92-032, Appendix 1 and to direct the President, in 
consultation with the Infrastructure Committee, to pursue state capital 
appropriations and/or other sources of funds of up to $100,000,000 for 
Infrastructure repairs and renovation projects that address health and safety, 
legal, and prevention of additional damage concerns. 

The next item which had been added to the agenda concerned Two Biotech Park . The 
proposed action requested by bond counsel, would clarify prior actions of the Board. It was moved, 
seconded and 

VOTED : To recommend that the Board take the following action: 

The activities of the University of Massachusetts Foundation, Inc. (the 
"Foundation") are approved as furthering the purposes of the University of 
Massachusetts. 

To delegate to the President of the University the authority to execute such 
agreements, certificates, representations and documents as he may determine 
to be advisable, necessary or convenient to effectuate the financing of the 
acquisition of Two Biotech Park by the Foundation for an approximately 
$14.5 million purchase price and ancillary project and financing costs, 
through the issuance of bonds by the Massachusetts Health and Educational 
Facilities Authority ("HEFA") pursuant to a Loan and Trust Agreement 
between HEFA, the Foundation and the Trustee named therein (the "Loan 
Agreement"). This includes, but is not limited to, an agreement by the 
University to make transfers to HEFA or its designee from any available 
funds of the University of Massachusetts Medical School if and to the extent 
necessary to satisfy obligations under the Loan Agreement which are due and 
not paid by the Foundation; and to secure such transfer obligation with a lien 
on certain Medical School non-state funds. (Doc. T91-110A, Addendum 1) 



President Fretwell then updated the Committee on the work of the Public Policy Working 
Group. He also spoke about recent action on the Early Retirement Bill. 

There being no further business to come before the Committee the meeting adjourned at 4:00 
p.m. 



,y 



Cynthia A. Fontaine 

Secretary to the Board of Trustees 



UNIVERSITY OF MASSACHUSETTS 
AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON ADMINISTRATION AND FINANCE 

Tuesday, April 7, 1992; 1:00 p.m. 

Room 3:00 

Administration Building 

University of Massachusetts 

Dartmouth, Massachusetts 

Committee and Committee Staff : Chair O'Leary; Trustees Bogan, Flores, Lewenberg and Poduska; 
Mrs. Fontaine, Secretary to the Board of Trustees 

Trustees Absent : Trustees Haynes, Loh, Newnan and Spence 

University Administration : President Fretwell; General Counsel Searson; Vice President Lenhardt; 
Chancellor Penney; Vice Chancellors Page, MacCormack and Stanton; Ms. Wanczyk, University 
Controller 

Others : Mr. Gobranski and Mr. Kmiecik, Coopers and Lybrand 

Chair O'Leary convened the meeting at 1:20 p.m. The first item on the agenda was the 
FY1991 University Financial Report . Vice President Lenhardt reported that the Annual Financial 
Report is prepared by the University Controller's office and is the public accounting of the 
University's financial affairs for FY91. The FY92 report will include Dartmouth and Lowell. 

He then pointed out that the most significant issue regarding the report, is the University 
making the transition from a modified cash basis financial report to an accrual based financial 
statement. It was then moved, seconded and 

VOTED : To recommend that the Board accept the FY1991 

Financial Report for Amherst, Boston and 
Worcester as contained in Doc. T92-010. 

The next item was the Transfer of Funds from the Trustee Reserve account to the President's 
Account for the Presidential Search Committee. This was discussed at the March 31st 
Administration and Finance Committee meeting in which the Committee asked for an anticipated 
final budget for the search assuming a six month time frame. It was noted that all expenditures are 
approved by the Chair of the Search Committee, Trustee Daniel Taylor. It was then moved, 
seconded and 

VOTED : To recommend that the Board approve a transfer 

of $65,000 from the Trustee Reserve account to the 
President's Office account to cover the anticipated 
budget of the presidential search. 

It was then brought to the Committee's attention, the need to approve the Required 
Communications Letter as an audit document relating to the FY1991 Financial Report. It was 
moved, seconded and 

VOTED : To recommend that the Board accept the following audit 

document relating to the FY1991 Financial Report for 
Amherst, Boston and Worcester: 

•Required Communications Letter (Doc. T92-010) 



Chair O'Leary then called for a motion to enter Executive Session to discuss Audits . It was 
moved, seconded and 

VOTED : To go into Executive Session. 

The time was 1:30 p.m. Chair O'Leary voted for the motion as did Trustees Bogan, Flores, 
Lewenberg and Poduska. 

The Committee came out of Executive Session at 2:50 p.m. and it was moved, seconded and 

VOTED : To recommend that the Board accept the FY1991 

Combined Balance Sheet from the University of 
Massachusetts at Lowell as contained in Doc. T92- 
024. 

To accept the following Audits: 

FY91 Intercollegiate Athletics, UM/ Amherst 

(Doc. T92-033) 

Operating Support Fund Imprest Checking 

Accounts (Doc. T92-022) 

Student Activities Trust Fund, UM/Boston 

(Doc. T92-019) 

WUMB Financial Statements, UM/Boston 

(Doc. T92-020) 



The meeting then adjourned at 2:55 p.m. 



(XpCtAAjJ, 6 ■ 




Cynthia A. Fontaine 

Secretary to the Board of Trustees 



-2- 



UNIVERSITY OF MASSACHUSETTS 
AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
COMMITTEE ON ADMINISTRATION AND FINANCE 

Tuesday, May 26, 1992; 3:00 p.m. 

Room 308 

Quinn Administration Building 

University of Massachusetts 

Harbor Campus 

Boston, Massachusetts 

Committee and Committee Staff : Chair O'Leary; Trustees Bogan, Flores, Haynes, 
Lewenberg, Loh, Newnan, Oakes, Poduska, and Spence; Mrs. Fontaine, Secretary to the 
Board of Trustees 

Other Trustees : Trustee Finnerty 

University Administration : President Fretwell; General Counsel Searson; Vice President 
Lenhardt; Mr. Wolcott, University Auditor; Chancellors Penney, Deck and Hogan; Vice 
Chancellors Page, MacCormack, Logan, Goodwin, and Stanton 

In the absence of Trustee O'Leary, Trustee Lewenberg called the meeting to order at 3:05 
p.m. 

President Fretwell said in an effort to provide focus on policy issues at Committee 
meetings the first agenda item would be a discussion on Formula Budgeting . He called on 
Valerie Uber, University Budget Director, who briefed the committee on this issue and the 
ongoing work of the Budget Task Force. The Budget Task Force will present a preliminary 
recommendation for a University formula to the Committee at the July meeting with a final 
recommendation in the Fall for use in preparing the FY1994 budget request. 

The presentation that Ms. Uber gave focused on an overview of funding formulas, the 
legislative requirements to develop a funding formula for all of higher education, and the 
model currently under discussion. She added that the model contains eight components based 
on the core activities of the University. Other issues being considered are the inclusion of a 
special purpose or competitive element, peer information, and incorporating current planning 
efforts and key priorities in the formula. 

In concluding her presentation, she outlined the potential strengths and limitations to 
funding formulas. 

There was then discussion of the proposed House Ways and Means Committee budget. 
Vice President Lenhardt indicated that the proposed budget provides direct appropriations 
to each campus and increases in the state maintenance account, library and scholarship 
accounts. The budget also eliminates the tuition retention program. 

The next item on the agenda was the Fiscal Year 1993 Revenue Based Trust Fund 
Budgets . Questions were raised about the reserve levels in the Parking and Transportation 
Trust Fund and about the increase in telecommunications expenses both at the Amherst 
campus. These questions were addressed by campus representatives. 

Chair O'Leary then asked that Vice Chancellor Stanton give an overview of the 
Medical Center Hospital Budget. He spoke about the impact of increased fringe benefit costs 
and the furlough reimbursement, which have negatively affected the Hospital. He also 
spoke about the Medical Center's aggressive attrition programs and ways to pursue relief. It 



was suggested that the Medical Center pursue ways in which the Group Practice can support 
more of the Hospital Operations. It was then moved, seconded and 

VOTED : To recommend that the Board approve the fee structures for the FY93 

Revenue-Based Trust Fund Budgets at Amherst, Boston, Dartmouth, Lowell 
and Worcester, including the Medical Center Group Practice Plan and the 
Medical Center Hospital Budget, (Doc. T92-042) as described in the executive 
summary. 

and, 

To recommend that the Board establish the Forensic Anthropology Services 
Trust Fund at the University of Massachusetts Amherst, as more fully 
described in Doc. T92-042, p. A-13. 

The next item considered was the University's Policy for Management of University 
Funds . The policy was drafted by a subcommittee of the Financial Management Task Force 
and represents an important step forward for the new five-campus University in developing 
integrated University-wide policies. In introducing this item, Vice President Lenhardt 
mentioned that, based on a discussion with Chair O'Leary, a number of changes would be 
made in the policy. First, a report on consultant contracts will be sent to the University 
Treasurer each month, providing a list of all contracts issued, by whom, to whom, and the 
amount and duration of each. The list of consultant contracts and trends reflected will be 
reviewed with the Audit Subcommittee of the Trustees, as appropriate. Second, the 
President will present to the Administration and Finance Committee an annual report of all 
consultant contracts executed during the year that exceeded $100,000. Finally, there was 
discussion about interfund loans and the proposed increase in the level of loans that can be 
authorized without trustee approval. The Task Force recommended increasing this level 
from its current rate of $20,000 to $200,000. It was the consensus of the Committee that the 
limit on loans that do not require trustee approval should remain at the $20,000 pending 
further information. Chair Oakes also asked for a list of the outstanding loans at each 
campus. It was moved, seconded and 

VOTED : To recommend that the Board approve the University's Policy for 

the Management of University Funds (Doc. T92-031), as described in 
the executive summary, which includes the following delegations of 
authority: 

1. To delegate to the President, each Chancellor, the Vice President for 
Management and Fiscal Affairs/Treasurer, the Vice Chancellors for 
Administration and Finance, and the Controllers and their designees, the 
authority to authorize payments on the University systems on behalf of the 
University consistent with Doc. T92-031. 

2. To delegate to the President of the University the following purchasing 
authority, with authority to redelegate solely to the Chancellors, their 
designee(s), or such other officers as the President sees fit: 

(a) Authority to enter into contracts for labor and materials exceeding 
$25,000. 

(b) Authority to enter into leases of equipment for periods exceeding one 
year, irrespective of amount. 

(c) Authority to enter into leases of real property with specific Board of 
Trustee and the Division of Capital Planning and Operations 
approval. 

3. To delegate to the President of the University and the Chancellors 
the following purchasing authority for University-wide or President's 



Office matters and campus matters, respectively, with authority to 
redelegate to the Treasurer, purchasing directors and such other 
officers as they see fit: (cont.) 

(a) Authority to sign purchase orders irrespective of type or 
amount. 

(b) Authority to enter into leases of equipment for periods which 
do not exceed one year, irrespective of amount. 

(c) Authority to enter into contracts for labor and materials and 
contracts for services 

under $25,000. 

To delegate solely to the President of the University: 

(a) Authority to contract for professional services to be performed by 
consultants and other persons engaged other than in an employment 
status where the amount to be expended for professional services 
under any such contract shall exceed $100,000 in any fiscal year and 
other than for services to be performed for or under the direction of 
the Board of Trustees. 

(b) Authority to sign and deliver all papers and documents relating to 
the contracting as aforesaid for services of non-employees. 

To delegate to the President of the University, with authority to redelegate 
solely to the Chancellors: 

(a) Authority to contract for professional services to be performed for the 
particular campus by consultants and other persons engaged other 
than in an employment status where the amount to be expended for 
professional services under any such contract shall not exceed 
$100,000 in any fiscal year. 

(b) Authority to sign and deliver all papers and documents relating to 
the contracting as aforesaid for services of non-employees. 

To delegate to the President of the University, with authority to 
redelegate to the Chancellors, who may subdelegate such authority as they 
determine appropriate: 

(a) Authority to contract for professional services to be performed for the 
particular campus by consultants and other persons engaged other 
than in an employment status where the amount to be expended for 
professional services under any such contract shall not exceed $50,000 
in any fiscal year. 

(b) Authority to sign and deliver all papers and documents relating to 
the contracting as aforesaid for services of, or engaging as aforesaid, 
non-empl oy ees. 

All contracts for professional services in an amount to exceed $10,000 in a 
fiscal year should be reviewed for form and content by the appropriate 
campus Counsel. 

The Board of Trustees shall approve the establishment of or changes in any 
fee which meets any of the following criteria: 

a ) The fee is mandatory for any group of students; 



b) The fee is the principal charge of a major auxiliary enterprises or 
major campus services; or (cont.) 

c) Any other fee which the Board of Trustees deems to be in need of 
policy review and approval. 

8. The authority for approving the establishment of any other fees within an 

existing trust fund shall be delegated to the President. The authority to 
raise or lower an existing fee shall be delegated to the Chancellors when: 

(a) The fee is for the sale of a service or project; 

(b) The fee is related to international educational 
programs; 

(c) The fee is due to single-purpose trust funds established 
to meet a discrete need which is not a major auxiliary 
enterprise or major campus service and is not mandatory; 

(d) Instructional fees for summer school; or 

(e) For all other minor fees. 

The committee then considered the FY1993 Housing Services and Student Activities 
Fees, both at the Amherst campus. Action on these fees was deferred from the April Board 
meeting due to the concerns raised by Trustee Newnan. Trustee Newnan indicated that he 
had a discussion with the administration and that his questions with regard to the Housing 
Services Fee has been answered. It was moved, seconded and 

VOTED : To recommend that the Board approve the Amherst FY93 Housing Services 
Fee increase from $1,942.00 to $1,992.00 and its associated budget. (Doc. T92- 
021) 

With regard to the Student Activities Fee, he cited procedural objections. He indicated 
that the undergraduate students had agreed not to impose this fee increase on students. He 
spoke about the role of the current student government association and its philosophy of 
trying to work within the system compared with other events on campus that have taken a 
more radical stance. Vice Chancellor Page then asked the chair to recognize the Acting 
Director of Student Activities to speak about this issue. Given the length of the agenda, the 
item was tabled and the chair indicated that further discussion would continue at the end of 
the meeting. 

Vice President Lenhardt then spoke about Furlough Repayment Issues . He provided an 
update on the impact of the repayment program and reported that the University is facing a 
$3 million dollar shortfall in the state appropriation because of a deduction being made in 
the University's share of the supplemental appropriation. He indicated that the 
administration has been pursuing all options for resolution of this problem, but that action is 
necessary to cover the current deficit in its operations. He reluctantly requested that the 
committee approve a transfer of trust fund interest from the Amherst, Boston, and Worcester 
campuses of $160,000, $17,000 and $2,511,000, respectively, to cover the projected shortfall in 
state funds. It was moved, seconded and 

VOTED : To recommend that the Board approve a transfer of trust fund interest of 
$2,688,000 from the Amherst, Boston and Worcester campuses to cover the 
costs of the furlough repayment program as contained in Doc. T92-043. 



Vice President Lenhardt then indicated that work is underway to incorporate the 
Dartmouth and Lowell campuses into the University Payroll System . Currently these 
employees are paid through the state payroll system, which pays employees on a monthly 
basis for the month's work, with the option of a weekly advance. The University's system 
pays employees at the end of each week for the previous week's work (i.e., one week in 
arrears). Thus, unless special arrangements are made, the transition from payment for the 
current week to payment in arrears will mean that these employees would experience a week 
with no paycheck. It was recommended that a transitional payroll program be established 
that would allow employees, if they choose, to receive pay for the week of transition and 
pay back that week's salary through automatic payroll deduction during the fiscal year 
1993. It was moved, seconded and 

VOTED : To recommend that the Board approve the Single University 
Payroll /Transitional Payroll Program at the University of 
Massachusetts Dartmouth and Lowell campuses. (Doc. T92-045) 

The next item on the agenda was a request from the Worcester campus for formal trustee 
approval of the Hospital's Capital Asset Fund . This fund provides a mechanism for funding 
the Hospital's depreciation of its property, plant and equipment. It was moved, seconded 
and 

VOTED : To recommend that the Board approve the renaming of the Capital Asset 

Fund to the University of Massachusetts Hospital Capital Outlay Fund and 
the modifications in the existing fund as contained in Doc. T92-050. 

The next item on the agenda was a request to approve Delegations of Authority to the 
University Treasurer. Vice President Lenhardt explained that the first delegation was 
needed in order to meet stricter regulations in the securities industry when transferring gifts 
of securities to the University. The second will help simplify the process of receiving and 
investing gifts made to the University. It was moved, seconded and 

VOTED : To recommend that the Board authorize the Treasurer and Associate 

Treasurer to purchase, sell, assign and transfer any and all securities owned 
and held by the University of Massachusetts in any capacity, and to execute 
any assignment or other instrument. 

And further, 

To recommend that the Board authorize the Treasurer and Associate 
Treasurer to invest and reinvest the surplus cash of the University of 
Massachusetts as directed by the Cash Management Policy; to sell securities 
received by the University or in the name of the Trustees of the University 
when the value does not exceed $1,000,000, depositing the proceeds to 
appropriate accounts; to make deposits in and withdrawals from 
accounts in the name of the University; and sign or endorse in the name of 
the University official documents and vouchers, including checks, drafts, 
letters of credit, certificates of deposit and withdrawal orders as require the 
signature of the financial officer of the University. (Doc. T92-046) 

The next item was a request by Mr. Edward Shapiro, the benefactor of the Shapiro 
Scholarship to expand it to include applicants who wish to attend the Lowell and 
Dartmouth campuses. It was moved, seconded and 

VOTED : To recommend to the Board that the eligibility for recipients of the Edward 
Shapiro Scholarship Fund established for the benefit of children of 
employees of New England Nuclear Corporation, a subsidiary of the DuPont 
Company, be expanded to include the Lowell and Dartmouth campuses of the 



-5- 



University system, in addition to the Boston and Amherst campuses as 
presently stated. (Doc. T83-105A) 

The next item, Authorization for Expenditure of Funds, delegates authority to the 
President to expend state and non-state funds until the final operating budget document is 
acted on by the Board. It was moved, seconded and 

VOTED : To recommend that the Board authorize the President to expend at the 

FY92 rate, state and non-state funds for the University from July 1, 1992 until 
such time as the Board adopts the Operating Budget for FY93. 

The Committee then considered and approved the Hospital Management Board Finance 
Committee minutes. It was moved, seconded and 

VOTED : To recommend that the Board approve the minutes of the March 25, 1992 
Hospital Management Board Finance Committee contained in Doc. T92-049, 
Addendum 1. 

Trustee Lewenberg reported that the Audit Subcommittee had met and recommended 
that the Committee accept the FY'91 Reportable Conditions Letter . It was moved, seconded 
and 

VOTED : To recommend that the Board approve the Reportable Conditions Letter for 
FY'91 as contained in Doc. T92-047. 

The Committee then heard a presentation from Edward Korza, Acting Director of 
Student Activities and from Allen Brainerd, Business Manager of Student Activities 
about the student activities budget process and the level of the budget and its reserves. 
After a discussion, it was moved, seconded and 

VOTED : To recommend that the Board approve the Amherst FY93 Student Activities 
Fee of $112.50 and its associated budget and that there be no increase at this 
time. (Doc. T92-021) 

There being no further business to come before the Committee, the meeting adjourned at 
5:15 p.m. 



Cynthia A. Fontaine 

Secretary to the Board of Trustees 



-6- 



UNIVERSITY OF MASSACHUSETTS 

AMHERST -BOSTON 'DARTMOUTH 'LOWELL •WORCESTER 

MINUTES OF THE MEETING OF THE COMMITTEE 
ON ADMINISTRATION AND FINANCE 

Tuesday, July 28, 1992; 3:00 p.m. 

Trustees' Lounge 

250 Stuart Street 

Boston, Massachusetts 

Committee and Committee Staff; Acting Chair Lewenberg; Trustees Flores, Haynes, Loh, 
and Neal; Mrs. Fontaine, Secretary 

Committee Members Absent: Trustees Bogan, O'Leary, Poduska and Spence 

University Administration : President Fretwell; Associate Counsel Bench; Vice President 
Lenhardt; Chancellors O'Brien, Penney, Hogan and Lazare; Vice Chancellors Page, 
MacCormack, Goodwin, and Stanton; Provost Dagleish 

Trustee Lewenberg in the absence of Chair O'Leary convened the meeting of the 
Administration and Finance Committee at 3:07 p.m. and called on President Fretwell. 

President Fretwell first announced that President Emeritus David Knapp has 
recently undergone open heart surgery and is on his way to complete recovery. 

He spoke to the first agenda item, FY1993 State Appropriation Allocations . He 
started his report by announcing that the total amount of available funding has increased by 
$22.4 million (8.3%) before library, special and scholarship aid increases. The allocation of 
these funds represents the next logical step in the FY93 budget preparation, the first budget 
prepared by the five campus University. 

He then spoke about the extensive discussions with Chancellors, Vice President 
Lenhardt and members of the Budget Task Force and the process which has led to these 
recommendations. He added that this represents a procedure of involvement not typically 
found in all state-wide systems. He also said the transitional issues and mission 
enhancement initiatives, provide the opportunity for each campus to have some flexibility 
to adjust to unique problems and to move forward with new or expanded initiatives. Trustee 
Lewenberg commented about the importance of documenting the results and accomplishments 
of the use of new funds in order to have a basis for the need of additional funds in the 
future. 

Vice President Lenhardt then spoke about the details reiterating that when the 
Board on August 5th approves the allocations, it is necessary for the Trustees to formally 
present this allocation to the House Ways and Means Committee. He then spoke about the 
budget development process, which is believed by all involved to be fair and reflects a 
continuing transitional process. 

Following Vice President Lenhardt's presentation, the Chancellors and Provost 
Dagleish gave brief presentations about the mission enhancement initiatives, identified in 
Table 4. It was noted that President-elect Hooker will also have an opportunity to become 
involved in details of the final FY'93 Operating budget. 

Other issues which were addressed during the course of the discussion which require 
additional thought and discussion include strategies for strengthening access and retention, 
and how to address the problems of tuition retention related to tuition waivers. 



In response to a question raised, the Chancellors all indicated that they believed 
the allocations were fair. The Committee commended the process and the work of the 
Budget Task Force members, the Chancellors, President Fretwell, Vice President Lenhardt 
and University Budget Director, Valerie Uber, and extended its appreciation for their 
efforts and good will. 

Trustee Flores asked to go on record as opposed to supporting any additional requests 
for increases in tuition or fees for the forthcoming year. 

It was moved, seconded and 

VOTED: To recommend that the Board approve the following FY93 state 

appropriation allocations: 

Amherst $97,619,666 

Boston 36,878,611 

Dartmouth 20,197,788 

Lowell 32,286,951 

Worcester 21,684,374 

President's Office 258,765 

Central Administration 5,866,000 
Institute for Governmental Services 487,775 

TOTAL 215,279,930 

(Doc. T92-075) 

President Fretwell then announced that Trustee Haynes had been appointed chair of 
the Audit sub-committee. Trustee Haynes reported that the sub-committee met July 23rd and 
was recommending two items. The first was approval of the Audit Protocols . This 
document is a revision of the protocols originally approved in 1987. The revised protocols 
clearly establish the Office of the University Auditor as the central audit agency for the 
University and clarifies reporting and audit procedures. Trustee Lewenberg indicated that, 
through the audit protocols, the sub-committee is expressing its concern that audits be more 
than a routine process. He stressed that accountability rests with those agencies and 
functions audited, to take seriously the results of the audits, and to correct and report in a 
timely fashion on areas of concern that are raised in audits. It was moved, seconded and 

VOTED : To recommend that the Board approve the University of 

Massachusetts Audit Protocols as contained in Doc. T92-062 as 
amended. 

The next item recommended was the Annual Audit Plan for FY93, FY94 and FY95 . 
This plan reflects the audit activity, from internal and external sources, expected to take 
place in the University for those three years. It was moved, seconded and 

VOTED : To recommend that the Board approve the Annual Audit Plan for 

FY93, FY94, FY95 as contained in Doc. T92-063, as amended. 

He also reported that the Committee was briefed on the Athletics investigation 
being conducted by the House Post Audit and Oversight Committee. Chancellor O'Brien 
informed the Committee that Provost Glen Gordon, who is conducting an internal 
investigation in the matter, would report to the full Board on August 5th. 



Other items on the Committee agenda were the Coopers and Lybrand Annual Audit 
Update and the University Audit Update. 

The next item considered was FY94 Formula Budget Request . Vice President 
Lenhardt directed the Committee's attention to the Progress Report on the development of 
the University Funding Formula included in the mailing. He said the final Budget Request 
Formula will be presented for approval in October. Further refinement of the formula will 
take place over the course of the fall and winter and a final recommendation on the 
distribution method for state funds will be made to the Trustees in the spring of 1993. 

Then considered was the Central Administrative Services and President's Office 
Budget for FY 1993 . This was an update of the preliminary budget and has been discussed 
in general terms with President-elect Michael Hooker. There was discussion about providing 
flexibility for the new President in the proposed motion. It was moved seconded and 

VOTED : To recommend that the Board approve the FY93 Central Services and 

President's Office budget as contained in Doc. T92-044, subject to future 
amendments by President-elect Hooker. 

There was then a discussion of the Disposition of 250 Stuart Street . Vice President 
Lenhardt indicated that this vote was necessary to clarify the issue of the disposition of 
the building and to preserve the Boston campus' right to benefit from any sale or lease 
should that come to pass in the future. He also updated the Committee on efforts with 
regard to the move of the President's Office and the impact of the closing of the building on 
the President's Office. There was a discussion of the proposed motion before the Committee 
and it was agreed to replace in line six the words "Boston campus" with "University of 
Massachusetts", noting that the intent of the use of the dollars would remain the same. It 
was moved, seconded and 

VOTED; To recommend that the Board authorize the President, on 

recommendation of the Chancellor of the Boston campus, to submit a 
proposal to the Asset Management Board under the provisions of 
Chapter 7B of the General Laws for a project for the use of the 
University's facility at 250 Stuart Street in Boston, such use to be 
consistent with the standards set forth in Chapter 7B; further, to 
direct the President to request the State Treasurer to establish a trust 
fund for the proceeds of such project pursuant to Section 8 of Chapter 
7B; such trust fund to be for the benefit of the University of 
Massachusetts; further, to authorize the President to take all actions 
necessary to secure approval of such project by the Asset Management 
Board and to implement the project upon its approval. (Doc. T92-030, 
Addendum 1) 

Chancellor O'Brien then briefed the Committee about the background of the details 
of the purchase of the Hadley Farm . The total cost of the purchase, improvements and 
other costs was approximately $3 million dollars and $1.2 million has been raised through 
development efforts. John Raimo, Director of Development, reported on the results of a 
feasibility study conducted which predicted that reducing the current debt through 
additional gifts, may be difficult. On a more positive note, he reported on the progress 
toward potential prospects in areas which would have a more tangible impact on programs 
related to Hadley Farm. 

Trustee Lewenberg indicated that the main concern of the Trustees was to ensure that 
on-going efforts are made to reduce the debt, not to deny the requested extension of the line 
of credit. It was moved, seconded and 



-3- 



VOTED : To recommend that the Board approve an extension of the line of 

credit extended by the University of Massachusetts to the University 
of Massachusetts Foundation, Inc., relating to the purchase of and 
renovations to the Hadley Farm. Said extension shall be until April 
15, 1993, and shall be at an interest rate set at prime less 1% with an 
option to renew. Interest shall be paid quarterly on the average 
balance outstanding during the period. The line of credit is 
guaranteed by the Amherst campus. (Doc. T90-073) 

Deputy Vice Chancellor Richard Stanton briefly commented on the Hospital 
Management Board Finance Committee meeting, noting two significant events that have 
impacted the Hospital budget - the fringe benefit assessment and reversal of the furlough. 
He updated the Committee on the nature of discussions to seek relief. 

He also mentioned that late last week the Governor signed legislation that would 
allow the Worcester City Hospital arrangements to close and that approval will be sought 
from the Executive Committee at its upcoming meeting. It was moved, seconded and 

VOTED; To recommend that the Board approve the minutes of the April 22nd 

and May 20th, 1992 Hospital Management Board Finance Committee 
as contained in Doc. T92-064, Addendum 1. 

Vice President Lenhardt then presented the University Licensing Program which 
came as a recommendation from representatives of the five campuses' Auxiliary Services 
operations. The proposal outlines specific trademarks which initially will be federally 
registered. Campuses may add marks in the future as needed. 

The Committee was requested to recommend that the Board certify and authoiize 
the Licensing and Trademark program that will give the University of Massachusetts 
contracting rights for the use of its copyrighted trademark and will enhance revenues 
available to the University. 

After further discussion, it was moved, seconded and 

VOTED; To recommend that the Board approve the University licensing 

program for trademarks and use of the University's name and logo as 
contained in Doc. T92-078. 

Chancellor Hogan then gave a presentation and detailed written information about 
Enrollments, Annual Operating Budgets and Dormitory Occupancy at the Lowell 
Campus. Presently, the campus is experiencing a severe enrollment drop in two of its 
largest professional colleges, Engineering and Management. He presented two possible 
payroll scenarios and their projected deficits and surpluses. The campus' intends to balance 
annual expenditures and revenues by staying with its strategy of reducing payroll costs as 
enrollment declines so as to have a ratio of one faculty and one non-faculty staff for every 15 
FTE students. 

Chancellor Hogan also briefed the Committee on the use of dormitory space going 
back to the 1980's. This was followed by a review of three possible Building Authority 
operating budgets, together with the number of beds that would have to be sold to generate 
enough revenue to meet operating costs. He then spoke about admissions efforts to increase 
the market share of students and ways of trying to increase the percentage of students living 
in dormitories versus living off campus. 



-4- 



This was followed by a general discussion of Building Authorities and an update on 
this issue was given by Trustee Flores. Chancellor Hogan indicated that it may be 
appropriate for the Trustees to look at the issue of trustee representation on the Lowell 
Building Authority and appoint some of their members to sit on the Board. 

There being no further business to come before the Committee, the meeting adjourned 
at 5:35 p.m. 




Cynthia A. Fontaine 

Secretary to the Board of Trustees 



-5- 



UNIVERSITY OF MASSACHUSETTS 

AMHERST 'BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE COMMITTEE 
ON ADMINISTRATION AND FINANCE 

Tuesday, October 6, 1992; 3:00 p.m. 

Trustees' Lounge 

250 Stuart Street 

Boston, Massachusetts 

Committee and Committee Staff: Chair O'Leary; Trustees Bogan, Flores, Haynes, Loh Oakes, 
Poduska and Spence; Mrs. Fontaine, Secretary to the Board of Trustees 

Committee Member Absent: Trustees Lewenberg and Neal 

University Administration : President Hooker; Vice-President Lenhardt; Ms. Uber, Budget 
Director; Chancellors O'Brien, Penney, Deck, Hogan and Lazare; Vice Chancellors Page, 
MacCormack, Logan, Goodwin, and Stanton 

Chair O'Leary convened the meeting at 3:05 p.m. The first item on the agenda was the 
Fiscal Year 1993 Operating Budg et. Vice President Lenhardt first thanked the staff and 
campus representatives for all their hard work and efforts that went into the completion of the 
first comprehensive operating budget for the five campus University system. He then gave an 
overview of the revenues, noting that the overall level of support from the state has increased 
by 8.3% over FY1992. He also outlined: 

•the continued efforts to refine the process of reporting on expense and revenue trends and 
activity; 

• the conservative approach used in budgeting, which tends to overestimate expenses and 
underestimate revenues; 

•the continued shift of revenues from State to other sources; 

•other trends in revenues: overall increase in general operations revenues from 3.5% increase 
in FY92 to 4.1% increase in FY93; 211% increase in the library special appropriation (shown 
in restricted revenues); slight decrease in curriculum fees and "Other" General Operations 
revenues, and continued increases in grants and contracts revenues. 

It was moved, seconded and 

VOTED : To recommend that the Board approve the FY1993 Operating 

Budget for the Amherst, Boston, Dartmouth, Lowell and 
Worcester campuses, the Maurice Donahue Institute for 
Governmental Services, the President's Office and Central 
Administrative Services as contained in Doc. T92-085. 

The next item on the agenda was the University's Fiscal Year 1993 Tuition Retention 
Spending Plan . Vice President Lenhardt noted that outside language in the FY1993 state budget 
required that a spending plan for tuition retention be approved by the University's Trustees and 
the Higher Education Coordinating Council, and that 4% of tuition receipts be used for 
maintenance and repair or for equipment purchases. It was moved, seconded and 



VOTED : To recommend that the Board approve the FY1993 Tuition Retention 

Spending Plan; further, that 4% of tuition receipts be used for 
maintenance and repair or for equipment purchases. (Doc. T92-097) 

The Fiscal Year 1994 State Budget Request an d Funding Formula was then presented. 
University Budget Director Valerie Uber gave an overview of the Budget Request Formula. 
Among the highlights she spoke about were: 

•the overall approach, which was to determine the total cost of core activities funded by 
the State and students; 

• that the formula contains items not previously included in budget requests, 
although some have received funding from the Commonwealth. They include funding 
for budgetary earmarkings, mandatory tuition waivers, and fringe benefit costs; 
specific regular funding for plant renewal and adoption; and special funding for 
mission related priorities; 

•that the formula looks at activities funded from two sources: the state and students; 

•that the formula assumes no change in the overall level of student revenues. 

She then reviewed in detail the formula components, the percentage of the total 
represented by each component, and the method of calculation. Each component of the formula 
was built based on review of current practice, national norms and experience of comparable 
institutions, as well as a review of formulas in place in other states. The overall bottom line 
was then assessed separately, as a "reality check" of the methods used in developing the 
individual components. 

During the course of the discussion, it was noted that the formula represents the first phase 
of the budget process. Further discussion and refinement of data needs to occur as well as final 
work on the method for the internal allocation of funds. 

Trustees Flores and Haynes express the sentiment that the administration hold the line on 
tuition and fees and further suggested the need for a peer review study related to tuition and 
associated fee costs. It was moved, seconded and 

VOTED : To recommend that the Board approve the budget priorities, 

parameters, and assumptions contained in the FY1994 State Budget 
Request; further, to approve the University's budget request formula 
as contained in Doc. T92-098. 

Chair O'Leary then asked for the report of the Audit Subcommittee . Trustee Haynes 
reporting that the Committee met on September 25th, presented the following 
recommendations. It was moved, seconded and 

VOTED : To recommend that the Board accept the following Audits: 

Dean's Fund Administration and Control, UM/Worcester 
(Doc. T92-083) 

Bursar's Office, Check writing System Report, UM /Boston 
(Doc. T92-084) 



He also noted that the Committee had heard a report from Coopers & Lybrand concerning 
the process, the objectives and the timing of the 1992 Annual Audit. Areas of focus for the Audit 
include: Grants and Contracts, Plant Funds, Accrued Liabilities, and Cash and other Operating 
Assets. 

The last action item was Site Acquisition . Chair O'Leary then asked for a motion to go into 
executive session since there would be discussion of the details related to the purchase of the 
property, known as the Calf Pasture parcel adjacent to the Harbor campus. It was moved, 
seconded and 

VOTED : To go into Executive Session. 

The time was 4:35 p.m. Chair O'Leary voted for the motion as did Trustees Bogan, Flores, 
Haynes, Oakes, Poduska and Spence. At 4:50 p.m., the Committee came out of Executive Session 
and 

VOTED : To recommend that the Board authorize the President, in consultation with 
the Chancellor of the Boston Campus, to prepare a proposal for the 
acquisition of the Calf Pasture parcel by the University; further, to concur in 
the granting of an easement by the Water and Sewer Commission to the 
Metropolitan District Commission of approximately 100,000 square feet 
adjacent to the waterfront for the purpose of construction of a park and 
harborwalk. (Doc. T92-099) 



The meeting adjourned at 4:56 p.m. 




Cynthia A. Fontaine 

Secretary to the Board of Trustees 



-3- 



UNIVERSITY OF MASSACHUSETTS 

AMHERST -BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE COMMITTEE 
ON ADMINISTRATION AND FINANCE 

Tuesday, November 24, 1992; 3:00 p.m. 

Chancellor's Conference Room 

University of Massachusetts 

Harbor Campus 

Boston, Massachusetts 



Committee and Committee Staff : Chair Spence; Trustees Haynes, Lewenberg, Neal, and 
O'Leary; Mrs. Fontaine, Secretary to the Board of Trustees 

Committee Members Absent: Trustees Bogan, Flores, Loh, Reed, Solomont and Vittimberga 

University Administration : President Hooker; Vice President Lenhardt; General Counsel 
Searson; Ms. Uber, Budget Director; Ms. Wanczyk, University Controller; Chancellors O'Brien, 
Penney, Deck, Hogan and Lazare; Vice Chancellors Page, MacCormack, Logan, Goodwin and 
Stanton 

Guests : Mr. Gabranski, Coopers & Lybrand 

Chair Spence convened the meeting at 3:20 p.m. The first item on the agenda was the 
University Capital Financing Strategy . President Hooker spoke to the urgent need to address 
deferred maintenance problems. He indicated that there have been discussions with the 
Chancellors and chief financial officers at each campus, that the need is urgent, and capital 
markets are more favorable for financing than they have ever been in rea nt memory and the 
University has been working on the development of a financing plan. Vice President Lenhardt 
then outlined the strategy involving a University commitment which would also encourage the 
State to provide renewed capital support. The University has been engaged in preliminary work 
with the Massachusetts Health and Educational Financing Authority (HEFA) to help put together 
a plan for the next five to twenty years. This plan would assess various capital financing options 
and help to determine the University's actual debt service capacity. 

Chair Spence added that this is the first time the University system has undertaken 
HEFA financing, but also added that this is the normal route for institutions of comparable size. 
She commented that based on her experience, this is a time-consuming process and will involve 
intense time commitments for Trustees and staff involved. She suggested that a select group 
should be identified to work through the process. 

President Hooker then spoke to the risks of a project of this magnitude. By financing on 
our own he cautioned, it takes the burden away from the state; capital financing has always been 
regarded as the moral responsibility of the state. It increases the possibility that the State may 
refrain from providing future capital financing for the University. 

There was then a discussion of the proposed motion noting that altli )ugh it is specific to 
HEFA, this does not preclude other financing agencies becoming involv id. It was moved, 
reconded and 



VOTED : To recommend that the Board approve the development of a long- 

term capital financing plan for the University, including: selection of an 
investment banker; working with the Massachusetts Health and 
Educational Financing Authority (HEFA) to obtain tax-exempt financing 
on the basis of the University's system-wide credit; reviewing with senior 
state officials the capital plans of the University and ihe role of the state 
in providing capital support; determining the appro riate debt capacity 
of the University and each of its campuses; prioritizing a capital 
spending program to be the basis for borrowing; and obtaining any 
general authorizations needed from other state agencies relative to 
proceeding with such a capital financing plan. It is understood that a 
priority project listing and the actual financial implementation of the 
plan will be subject to approval by the Board of Trustees at a subsequent 
meeting. (Doc. T92-118) 

The next item on the agenda was the Hadley Farm Financing . Vice President Lenhardt 
noted that over a year ago the University of Massachusetts Foundation purchased, on behalf of 
the Amherst Campus, the Hadley Farm. At the time, the Foundation did not have sufficient 
assets to pledge against the purchase price and the subsequent renovations that took place. As a 
short term solution, the Trustees authorized an extension of credit to the UMASS Foundation. It 
was then assumed that the debt would be dismissed, either through private donations or a long 
term financing mechanism. The campus is committed to making the required monthly payments 
over a fifteen year period. 

In response to an inquiry, Vice Chancellor Page then provided the Committee with an 
updcte on the status of private fundraising for this effort. 

It was moved, seconded and 

VOTED : To recommend that the Board authorize the University of Massachusetts 

to enter into a lease with the University of Massachusetts Foundation, 
Inc. for the use of the Hadley Farm by the Amherst campus upon such 
terms and conditions as shall be determined by the T -easurer of the 
University. (Doc. T90-073) 

Mr. John Gabranski, Engagement Partner from Coopers and Lybrand, then briefed the 
Committee on the Fiscal Year 1992 General Purpose Financial Audit . He discussed the required 
communications letter, which had been previously reviewed with the Audit Subcommittee. The 
document is the same as presented in 1991. The two issues he highlighted were: 

1. The memorandum of understanding which the University of Massachusetts entered into 
on behalf of the Hospital, Medical School and Group Practice Plan regarding the 
allocation of certain fringe benefits. 

2. The issue of worker's compensation, which the state has taken out of the fringe benefit 
rate and is billing us on an actual experience basis. 

He noted that separate updates on the Management Letter will be presented to the Audit 
Subcommittee and the Administration and Finance Committee at their January meetings. 



-2- 



University Controller Janet Wanczyck then recognized the accounting staff members in 
the audience and spoke about the extraordinary efforts of these individuals in completing the 
audit in order to meet the State Comptroller's deadline. She also thanked Coopers and Lybrand 
for their efforts on this project. 

Speaking to the Financial Report, she indicated that the University is improving its 
financial position, noting the operating surplus generated. With regard to debt service, she 
indicated that it is currently 2.3% of the current fund expenditures which is viewed as very low 
when compared to other institutions. 

In response to a question, Mr. Gabranski commented on the possibility of the University's 
Internal Auditing staff providing expanded audit services. He believes the staff is not currently 
involved in the year-end audit process largely because of staffing limitations. He added that 
there have been preliminary discussions of the role of University Auditing in the year-end 

process. 

It was moved, seconded and 

VOTED : To recommend that the Board approve the FY1992 Financial Report 

and the Required Communications Letter as contained in Doc. T92-114. 

Trustee Haynes then gave the report of the Audit Subcommittee , which met on November 
18th. The Committee was briefed on the FY1992 Financial Report and the Required 
Communications letter. He also briefed the Committee on the Exercise Science Department 
Audit, conducted by the House Post Audit Committee and the potential legislation proposed by 
that Committee concerning trust funds. 

The Committee also considered two Audits . The first was the Department of Pharmacy 
and Clinical Pharmacy at UMMC which identified significant issues. The Committee has been 
assured that these issues have been resolved or are in the process of being resolved. Trustee 
Haynes indicated the Committee's interest in ensuring that issues followed up on are addressed 
and resolved. It was then moved, seconded and 

VOTED : To recommend that the Board accept the following Audit: 

Department of Pharmacy and Clinical Pharmacy, 
UMASS Worcester (Doc. T92-107) 

and, 

VOTED : To recommend that the Board accept the following Audit: 

FY92 WUMB Radio, Financial Statement, UMASS Boston 
(Doc. T92-106) 

The Committee was then updated by Chancellor Lazare and Vice Chancellor Stanton on 
the purchase and sale of Worcester City Hospital property and equipment. Vice Chancellor 
Stanton indicated that the Executive Committee will be considering the necessary action to create 
a Chapter 180 Corporation at its meeting next week. Trustee O'Leary commended Chancellor 
Lazare and Vice Chancellor Stanton on their efforts. 



-3- 



Vice President Lenhardt then spoke to the Hospital Management Board Finance 
Committee Minutes . This is an effort to make this Committee fully aware of the financial 
deliberations at the Hospital. It was moved, seconded and 

VOTED : To recommend that the Board approve the minutes of the 

June 17, 1992 and May 20, 1992 Hospital Management 
Board Finance Committee as contained in Doc. T92-104. 

Vice Chancellor Stanton commented on the year-end closing and that the Hospital is 
ahead of projections, expecting to finish the year in a positive financial position. There has been a 
hiring freeze in the Hospital since March and that will continue. Cash issi es exist which have 
created liquidity problems for the Hospital, but are being managed aggressively. Chair Spence 
indicated her concern with the Hospital's bottom line, given the position of other Massachusetts 
hospitals at this particular time. 

There being no further business to come before the Committee, the meeting adjourned at 
3:55 p.m. 




Cynthia A. Fontaine 

Secretary to the Board of Trustees 



> 



* 



UNIVERSITY OF MASSACHUSETTS 
AMHERST • BOSTON -DARTMOUTH • LOWELL • WORCESTER 

BOARD OF TRUSTEES 
EXECUTIVE COMMITTEE 

Tuesday, February 4, 1992; 3:00 p.m. 

Conference Room 

National State Park Visitor's Center 

University of Massachusetts 

Lowell, Massachusetts 

Trustees and Trustee Staff ; Chair Oakes; Trustees DiCara, Finnerty, Foley, Karam, 
Solomont and Winston; Mrs. Fontaine, Secretary to the Board of Trustees 

Trustees Absent; Trustees O'Leary, Robertson and Taylor 

Other Trustees ; Trustees Haynes, Lewenberg and Newnan 

University Administration ; President Fretwell; Chancellors O'Brien, Penney, Deck, Hogan 
and Lazare; General Counsel Searson 

Chair Oakes convened the meeting at 3:05 p.m. 

Chancellor Hogan welcomed the Trustees to Lowell and talked about some of the history 
of the National State Park Visitor's Center explaining that it had once been part of a 
knitting mill. 

The first item on the agenda was the Policy for the Election of Student Trustees . 
Trustee Winston explained how the Student Trustee from each campus had discussed the 
policy and had come to a mutual agreement about the changes. The Chancellors also agreed 
that this was a well written and useful policy. Trustee Winston also pointed out that a line 
had been inadvertently dropped from the first paragraph. It was then moved, seconded and 

VOTED : To recommend that the Board adopt the policy for the 

election of student trustees as contained in Doc. T91-133B. 

Trustee Foley reported on the functions, duties and organizational structure of the 
Hospital Management Board . He explained that the Board has nineteen members 
including three from the Board of Trustees, eleven from the community elected by the Board, 
two from the hospital staff, the President, Chancellor and Hospital Director. The Trustee 
members include himself and Vice Chair Solomont. Chair Oakes stated that there is a 
trustee vacancy on the Hospital Management Board and asked trustees interested in serving 
in this capacity to contact him. 

Trustee Foley then outlined the membership list and explained how each person was 
connected to the Medical Center, and the different strengths they bring to the hospital. The 
terms of appointments are three years and the full Board meets once a month. 

Trustee Foley went on further to explain some of the functions of the Board which 
include: setting goals for the Hospital, handling the Hospital's finances, being responsible 
for the quality of patient care, taking part in area-wide health care planning and approving 
the Hospital's and medical staff by-laws. He also named some of the Standing Committees: 
Executive, Finance and Audit, Joint Conference Committee, Nominating Committee, By-Laws, 
Strategy, and Personnel Committee. 

The ultimate responsibility of the trustees for all actions taken by the Hospital 
Management Board was noted as well as the importance of the delegation to the Hospital 



Management Board. Chair Oakes indicated that in the future the trustee representative 
would give a report to the Committee on actions recommended by the Hospital Management 
Board. 

Chancellor Lazare then spoke about the proposed expansion of the Hospital 
Management Board's by-laws to include the functions mandated by the Campus Councils. 
The proposed change would increase the oversight function of the Hospital Management 
Board to include the entire campus. 

The Committee then considered the Hospital Management Board Minutes . It was 
then moved, seconded and 

VOTED : To recommend that the Board approve the minutes of the October 

23rd and November 20th Hospital Management Board including the 
unaudited financial statements of September and October, and the 
appointments and reappointments to the Medical Staff. (Doc. T92- 
014) 

The Group Practice Rules and Regulations was the next item discussed. This had 
been discussed at the meeting of the Committee on Administration and Finance on January 
28th. After a lengthy discussion by that Committee, it was decided the issue should be 
looked at further by the Executive Committee. 

Chancellor Lazare gave an overview of the Group Practice authorized by the 
Legislature in 1974, which provides the mechanism for billing professional medical services 
and for distributing income. He also spoke about the fundamentals and business complexities 
of the Group Practice. After discussion, it was suggested that a review be undertaken to 
examine whether there could be efforts to combine areas to create more cost efficiency. 

After further discussion about the proposed changes and, in particular, the model 
incentive plan it was agreed that the incentive plan would be reviewed annually by the 
Hospital Management Board or a subcommittee thereof. It was then moved, seconded and 

VOTED : To recommend that the Board approve the revised Rules and 

Regulations of the Group Practice as contained in Doc. T81-024C. 

The A ppointment of Deputy Chancellor for Management and Finance, 
UM/Worcester was the the next item on the agenda. Chancellor Lazare presented an 
overview of the recruitment process used and recommended the appointment of Richard 
Stanton. His background includes fifteen years in public service and most recently as First 
Deputy Commissioner with the Department of Revenue. It was moved, seconded and 

VOTED : To recommend that the Board concur with the President in the 

appointment of Richard Stanton as Deputy Chancellor for 
Management and Finance at the University of Massachusetts 
Worcester; and further, to approve a salary of $130,000 for Richard 
Stanton as Deputy Chancellor for Management and Finance at the 
University of Massachusetts Worcester. (Doc. T92-016) 

The next item was the A ppointment of Provost, UM/Worcester. Chancellor Lazare 
provided some background information on this position. The Provost is the chief academic 
officer of the campus to whom the deans report. Dr. Bratt is currently Vice Dean of the 
Medical School and Provost ad interim. It was moved, seconded and 

VOTED : To recommend that the Board concur with the President in 

the appointment of Michael Bratt as Provost at the 
University of Massachusetts Worcester. (Doc. T92-015) 



Vice Chair Karam then reported on the progress of the University Peer Group 
which has been renamed the Public Policy Working Group . He also indicated that the 
Peer Group Study identifying peers for each campus will be presented to the Board at the 
April Board meeting. 

Chair Oakes then called for a motion to enter Executive Session to discuss Collective 
Bargaining and an Honorary Degree . He stated that the Committee would reconvene in 
open session. It was moved, seconded and 

VOTED : To go into Executive Session. 

The time was 4:30 p.m. Chair Oakes voted for the motion as did Trustees DiCara, 
Finnerty, Foley, Karam, Solomont and Winston. 

The Committee came out of Executive Session at 6:30 p.m. and adjourned at 6:35 p.m. 




Cynmia A. Fontaine 

Secretary to the Board of Trustees 



-3- 



UNIVERSITY OF MASSACHUSETTS 
AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
EXECUTIVE COMMITTEE 

Tuesday, April 7, 1992; 3:00 p.m. 

University of Massachusetts 

Board of Trustees' Room 

Administration Building, Third Floor 

Dartmouth, Massachusetts 

Committee and Committee Staff : Chair Oakes; Trustees DiCara, Finnerty, Foley, Karam, 
O'Leary, Solomont, Taylor and Winston; Mrs. Fontaine, Secretary to the Board of Trustees 

Trustee Absent : Trustee Robertson 

Other Trustees : Trustees Bogan, Flores, Lewenberg, Newnan, Poduska and Vittimberga 

University Administration : President Fretwell; General Counsel Searson; Vice President 
Lenhardt; Chancellors O'Brien, Penney, Deck, Hogan and Lazare; Vice Chancellor Stanton 

Chair Oakes convened the meeting at 3:05 p.m. 

Chancellor Deck welcomed the Trustees to Dartmouth. 

President Fretwell then discussed the University Vision Statement and how it was 
written so that it would be widely understood by the citizenry of the State. He said that 
the campus mission statements were still being worked on and would be coming to the Board 
in the near future. Some of the important operating principles pointed out included the 
developing of partnerships with state and community colleges and the need to establish 
roles in state-wide economic development for each campus. 

President Fretwell thanked the Chancellors for the hard work and help they 
provided bringing this document before the Board. It was then moved, seconded and 

VOTED : To recommend that the Board approve the University Vision 

Statement and Operating Principles as described in Doc. T91- 
107A. 

The next item was the President's Action Goals . The President told the Committee 
that the five University-wide Task Forces had completed their reports and had submitted 
them to him earlier in the month. Based on these reports, he had selected thirteen major 
action goals and targeted completion dates. 

One of the objectives mentioned was the need to achieve these goals without much 
additional funding such as the sharing of library services between the campuses. He spoke 
of the need for the University to present itself more effectively to prospective students. 
Some of the ways this can be accomplished is by developing a common application form for 
students seeking application for the fall of 1993, a five campus brochure which will call 
attention to the possibility of applying to more than one campus as an option, and the use of 
five-campus displays at college fairs. 

Dr. Fretwell briefly mentioned some of the other goals including a University-wide 
commitment to Affirmative Action and a formula funding budget plan. 

There was then a discussion about the need for an economic development plan. 
Chancellor Hogan stressed the need for the campuses and the administration to form a plan 



for the University to position itself in public service, start differentiating itself campus by 
campus and move ahead. Chair Oakes asked that an informal plan be presented to the 
Board at the next meeting and it was decided that this issue should be an item for the 
Retreat in May. 

The next item on the agenda was Delegation of Authority . Dr. Fretwell gave some 
background information on the delegation for collective bargaining matters. The University, 
under Chapter 142, has succeeded the Board of Regents as the employer of record. He 
recommended that approval of bargaining agreements negotiated by the University continue 
to be acted on by the Board of Trustees. 

The Committee then discussed the timeliness of this decision given the fact that a 
new president will be coming on in the not too distant future. There was also talk about the 
Board's need to have input in collective bargaining decisions. It was agreed to table this 
matter. 

The Committee was then asked to consider authorizing the President to delegate to 
the Chancellor of each campus the authority to exempt certain athletic coaches from the 
University's Personnel Policy and to enter into agreements including the terms and conditions 
of employment. Chancellor O'Brien explained to the Board that as athletic teams compete 
on a national level, the compensation packages for coaches must be nationally competitive 
as well. It was moved, seconded and 

VOTED : To recommend that the Board authorize the 

President of the University to delegate to the 
Chancellor of each campus the authority to 
exempt certain athletic coaches, as the President 
deems necessary, from any and all provisions of 
Trustee Document T73-090, as amended (including 
any moratorium with respect thereto) and any 
other similar policy that may be applicable, 
and to enter into agreements with said coaches, 
including all terms and conditions of employment. 
(Doc. T92-038) 

Chancellor O'Brien was asked if there was a celebration for the Minutemen 
Basketball team being planned at the State House. It was suggested that the team's 
accomplishment of making it to the "Sweet Sixteen" had brought positive exposure to the 
University and should be publicly acknowledged in a formal way by the State. 

The President then updated the Committee on the appointment of members of the 
Campus Councils which will be brought to the Board in June. Plans for a Campus Council 
at the Medical School may be deferred due to new legislation coming from a committee 
headed by Trustee Foley. 

Vice Chair Karam presented an update of the work of the Public Policy Working 
Group. He also mentioned a Strategic Planning Report published by the AGB (Association of 
Governing Boards) that would be passed out at the Board meeting tomorrow. He also spoke 
about a presentation being prepared for members of the Legislature to answer questions about 
the direction of the new University and the ways it can help the Commonwealth. 

Trustee Foley reported on the Hospital Management Board . He updated the 
Committee on the actions taken at the January 22 and February 26 meetings including the 
expansion of the Hospital Management Board to include both the Medical School and Group 
Practice. He also mentioned the Technology Transfer Office will provide more direct access 
to the community for the development of working relationships and research related 
activities. 



-2- 



Vice Chair Solomont asked for an update on the Worcester City Hospital project. 
Chancellor Lazare said various groups are meeting on this subject and more information will 
be forthcoming. 

Vice Chair Karam had some questions about the financial statements submitted by 
the Hospital Management Board such as the salary and benefit figures submitted. It was 
asked that a management letter be sent to the Board in the future noting significant 
deviations from the budget and what caused them as well as other significant issues. It was 
then moved, seconded and 

VOTED : To recommend that the Board approve the minutes of the 

January 22nd and February 26th Hospital Management 
Board meetings including the unaudited Financial 
Statements for November and December, 1991 and January, 
1992 and the Medical Staff Appointments and 
Reappointments for December, 1991 and January, 1992. 

Further, that the action concerning the Medical Center Management 
Board providing oversight and support to the Medical Center 
Hospital, Schools and Group Practice be delayed pending 
further review of the Report on the Future of the University of 
Massachusetts Medical Center. 

Trustee Foley then gave a report on the Future of the University of Massachusetts 
Medical Center and some background information on the FY92 budget legislation directing 
the Trustees to seek alternative ways to increase revenues to sustain the Medical School. 
This legislation resulted in the forming of a Privatization Committee in August of 1991 to 
study the possibility of creating independent status for the Medical School or having the 
Medical School become a non-profit institution. 



ft 



After an extensive analysis that followed a look at comparisons between the 
Medical School and other national institutions the Medical School aspires to be like, it was 
reported that the Medical School competes nationally with 126 other major Medical 
Schools, seventy-two of which are public. He then reported that the Committee had come 
up with the following recommendations: 

• Authorizing the University, on behalf of the Worcester campus, to 
act as its own capital planning broker on projects not funded by state 
dollars. Post-audit authority would be retained by the Division of 
Capital Planning and Operations; 

•With the exception of Legislative appropriation, exempt the 
Medical Center from impairment to its business operations through 
salary caps, early retirement incentives, or wage freezes; 

•Establish its own fringe benefit program and allowing the Medical 
Center to offer its 5,700 employees a competitive healthcare package; 

• Enable the Medical Center to buy and sell real and personal 
property and to structure the operation of its enterprises to 
maximize its ability to obtain creative financing; 

•Provide stabilized funding comparable with the other seventy-two 
public medical schools. 



New legislation submitted with the report would authorize the Board to delegate a 
subcommittee to carry out these recommendations, and to regulate the administration and 
operation of the University of Massachusetts Medical Center. 

There was then a lengthy discussion on this issue. Vice Chair Karam spoke about 
the Public Policy Group and their study on what are the priorities for a legislative 
initiative on behalf of the University. The Medical Center legislation should, perhaps, be 
done in conjunction with the legislative package coming from his group. 

Discussion then continued on the need for the Medical Center Committee to discuss 
with the Public Policy Group on how their legislation interacts with the Public Policy Group 
strategy being crafted for the entire institution. 

The Committee then commended the work done by the Medical Center Committee on 
the report and decided that the report be filed with the Legislature and the legislation go 
before the Public Policy Group so that the two Committees could work on this issue together. 

Chair Oakes then called for a motion to enter Executive Session to discuss Honorary 
Degrees . It was moved, seconded and 

VOTED : To go into Executive Session. 

The time was 5:40 p.m. Chair Oakes voted for the motion as did Trustees DiCara, 
Finnerty, Foley, Karam, O'Leary, Solomont, Taylor and Winston. 

The Committee came out of Executive Session at 5:55 p.m. and adjourned. 



bpjJjOAgr- 'tie <$U{f 



Barbara DeVico 
Staff Assistant 



-4- 



UNIVERSITY OF MASSACHUSETTS 
AMHERST • BOSTON •DARTMOUTH • LOWELL • WORCESTER 

BOARD OF TRUSTEES 

MINUTES OF THE MEETING OF THE 
EXECUTIVE COMMITTEE 

Tuesday, June 2, 1992; 3:00 p.m. 

Chancellor's Conference Room 
Quinn Administration Building 

University of Massachusetts 
Boston, Massachusetts 

Committee and Committee Staff : Chair Oakes; Trustees DiCara, Finnerty, Karam, Robertson, 
Solomont, Taylor and Winston; Mrs. Fontaine, Secretary to the Board of Trustees 

Committee Members Absent : Trustees Foley and O'Leary 

Other Trustees : Trustees Bogan, Flores, Haynes, Lewenberg and Newnan 

University Administration : President Fretwell; General Counsel Searson; Vice President Lenhardt; 
Associate Vice President Tribble; Chancellors O'Brien, Penney, Deck, Hogan, and Lazare 

Chair Oakes convened the meeting at 3:15 p.m. and introduced Dr. Michael K. Hooker, 
President-elect. He then read from a recent article in The Baltimore Sun "No one has set forth a 
better vision for Baltimore in the next century than Michael K. Hooker, president of the University 
of Maryland Baltimore County. But sadly, we will have to make that exciting vision a reality 
without Dr. Hooker, who has accepted a new challenge — running the five campus, 51,000-student 
University of Massachusetts." 

Dr. Fretwell then discussed a proposed Delegation of Authority for all labor relations. He 
explained how this will relieve the Board from taking the time to address many routine matters in 
this area. The policy included the following: 1) Trustees would be consulted prior to the beginning 
of negotiations and kept informed through this Committee of the progress of negotiations; and 2) the 
composition of administration bargaining teams shall be largely drawn from the appropriate 
campuses through consultation with the Chancellors. 

There was then discussion about how this differs from what currently exists. The Committee 
requested that they be informed of the number and identity of unions within the University and of 
the expiration dates of the current collective bargaining contracts. Trustee DiCara suggested the 
Committee vote on this issue now with the understanding that it come back to the Committee in 
October for further discussion. This would give the President-elect time to review the issue. It was 
moved, seconded and 

VOTED : To recommend that the Board delegate to the President of 

the University authority for all labor relations, including 
negotiation of collective bargaining agreements and contract 
administration. The President may delegate contract 
administration to the Chancellors of the campuses who may 
delegate this further as they deem appropriate. The Board 
of Trustees shall be consulted prior to the beginning of 
negotiations and kept informed, through the Executive 
Committee, of the progress of negotiations. The composition 
of administration bargaining teams shall be largely drawn 
from the appropriate campus or campuses through 
consultation with the Chancellor or Chancellors. Further, 



that this item be revisited by the Executive Committee at its 
October meeting. (Doc. T92-054) 

The next item on the agenda was the A ppointment of the Dean of the Faculty of Social and 
Behavioral Science. UM/Amherst. Chancellor O'Brien spoke about Dr. Seymour Berger's 
background, including his extensive experience as the Acting Dean of the Faculty of Social and 
Behavioral Sciences. It was moved, seconded and 

VOTED : To recommend that the Board concur with the President in the 

appointment by the Chancellor cf Dr. Seymour Berger as Dean 
of the Faculty of Social and Behavioral Sciences at the 
University of Massachusetts Amherst. (Doc. T92-041) 

The next item was the A ppointment of the Dean of Arts and Science, UM /Lowell. 
Chancellor Hogan asked that the Committee approve the appointment of Dr. Hamid Shirvani to 
said position. Dr. Shirvani was a former Dean of the School of Architecture and Planning at the 
University of Colorado at Denver and came highly recommended after a national search. It was 
moved, seconded and 

VOTED : To recommend that the Board concur with the President in the appointment 

by the Chancellor of Dr. Hamid Shirvani as Dean of Arts and Science at 
the University of Massachusetts Lowell. (Doc. T92-060) 

Campus Councils was deferred until August because of the need for further review by 
Trustees. 

Contractual Education Needs. UM/ Dartmouth was the next item discussed. Chancellor 
Deck asked the Board to authorize the President to request from the Legislature an amount of 
$161,117 to cover an oversight made by the former Board of Regents concerning an arbitrator's ruling 
reimbursing Local 1895 members for FY90 expenditures. It was moved, seconded and 

VOTED : To recommend that the Board authorize the President to submit 

to the Legislature a request for a special appropriation to fund 
Contractual Education Needs at the University of Massachusetts 
Dartmouth in the amount of $161,117, together with the arbitrator's 
decision and an explanation of the University's request. (Doc. T92-061) 

The next item was Department of Defense Resolution for Exclusion of Certain Directors 
or Officers, UM /Lowell. It was moved, seconded and 

VOTED : To recommend that the Board make the following resolution: 

WHEREAS, current Department of Defense Regulations contain a provision 
making it mandatory that the Chairman of the Board, the President, and 
the Secretary, meet the personnel clearance requirements established for a 
contractor's facility clearance; and 

WHEREAS, said Department of Defense Regulations permit the exclusion 
from the personnel clearance requirements of certain members of the Board of 
Trustees and other officers, provided that this action is recorded in the 
minutes. 

NOW THEREFORE BE IT DECLARED that the Chairman of the Board, the 
President, and the Secretary, at the present time do possess, or will be 
processed for, the required security clearance; and 

BE IT RESOLVED that in the future, when any individual enters upon any 
duties as Chairman of the Board, the President, or Secretary, such 



-2- 



individual shall immediately make application for the required security 
clearance; and 

BE IT RESOLVED FURTHER that the following members of the Board of 
Trustees and other officers, shall not require, shall not have, and can be 
effectively excluded from access to all classified information in the 
possession of the corporation and do not occupy positions that would enable 
them to affect adversely policies or practices in the performance of classified 
contracts for the Department of Defense or the User Agencies of its Industrial 
Security Program: 



NAME 



TITLE 



Daniel E. Bogan 


Trustee 


Lawrence S. DiCara 


Trustee 


Joseph S. Finnerty 


Trustee 


Heriberto Flores 


Trustee 


Michael T. Foley, M.D. 


Trustee 


Robert J. Haynes 


Trustee 


Robert S. Karam 


Trustee 


Peter K. Lewenberg 


Trustee 


Rabbi Emily Lipof 


Trustee 


David Loh 


Trustee 


Keith E. Neal 


Trustee 


Kevin Newnan 


Trustee 


James F. O'Leary 


Trustee 


Peter Pacheco 


Trustee 


John William Poduska, Sr. 


Trustee 


Mary L. Reed 


Trustee 


Piedad F. Robertson 


Trustee 


Alan D. Solomont 


Trustee 


Rina K. Spence 


Trustee 


Daniel A. Taylor 


Trustee 


Kevin Tobin 


Trustee 


Frank J. Vittimberga, Jr. 


Trustee 


Thomas Winston 


Trustee 



The Silvio O. Conte Distinguished University Professorship, UM/ Amherst was the next 
item. Chancellor O'Brien recommended the establishment of this professorship in honor of the late 
Congressman Conte and that Professor Frank Karasz be appointed as the first professor. It was 
moved, seconded and 

VOTED : To recommend that the Board establish the Silvio O. Conte 

Distinguished Professorship at the University of Massachusetts 
at Amherst as described in Doc. T92-058; further, to concur with 
the President in the appointment of Dr. Frank E. Karasz to said 
Professorship. 

The Establishment of the Wilmer Barrett Chair in Polymer Science and Engineering was 
also recommended by Chancellor O'Brien, as well as the appointment of Professor David Tirrell to 
the Chair. It was moved, seconded and 



VOTED : To recommend that the Board establish the Wilmer Barrett Chair 

in Polymer Science and Engineering at the University of Massachusetts 
Amherst as described in Doc. T92-059; further, to concur with the 
President in the appointment of Dr. David Tirrell to said Chair. 



Chancellor O'Brien then gave a report on the Progress and Plans for the Mullins Center . 
The Center is expected to be finished in November and ready for use in February of 1993. At present 
the campus is looking at ways to best utilize the Center including, concerts, convocations, and 
athletic events. He informed the Committee that several months ago requests for proposals were 
issued for: 1) the private management and operations, 2) souvenir merchandise sales and, 3) food 
and beverage concessions. The campus is also looking at the cost of operating the Center in-house 
versus an outside management operation. 

There was a lengthy discussion about the bidding process and the level of Trustee 
involvement in the process. It was suggested that interested committee members be invited to the 
campus to listen to the proposals from the prospective bidders. 

Chancellor O'Brien then briefed the Committee on an Athletic Director for the Amherst 
campus . The current director will be retiring on September 1st and a search committee has been 
established which will report directly to the Chancellor. 

The Hospital Management Board Minutes were then considered. Without discussion, it 
was moved, seconded and 

VOTED : To recommend that the Board approve the minutes of the March 25th and 

April 22nd Hospital Management Board meetings including the unaudited 
Financial Statements for February and March, 1992, and the Medical Staff 
Appointments and Reappointments for February and March, 1992. 

Further, to support an extension of 30 days to the closure date only if clear 
indication that significant progress toward resolution is indicated regarding 
the collaborative agreement between the Medical Center, Family Health 
and Social Services, the Executive Office of Health and Human Services, the 
City of Worcester, and Worcester Health and Hospital Authority. (Doc. 
T92-049) 

Chair Oakes then called for a motion to enter Executive Session to discuss Honorary 
De grees . It was moved, seconded and 

VOTED : To go into Executive Session. 

The time was 4:35 p.m. Chair Oakes voted for the motion as did Trustees DiCara, Finnerty, 
Karam, Solomont, Taylor and Winston. 

The Committee came out of Executive Session at 4:51 p.m. and adjourned. 



(ban 




Barbara DeVico 
Staff Assistant 



-A- 



UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
EXECUTIVE COMMITTEE 

Tuesday, August 4, 1992; 3:00 p.m. 

Faculty Conference Room 

University of Massachusetts 

Medical Center 

Worcester, Massachusetts 

Committee and Committee Staff; Chair Oakes; Trustees Finnerty, Foley, Karam, Newnan and 
Taylor; Mrs. Fontaine, Secretary 

Committee Members Absent: Trustees DiCara, O'Leary, Robertson and Solomont 

Other Trustees: Trustees Bogan, Flores, Haynes, Lewenberg, Loh and Reed 

University Administration : President Fretwell; Associate Counsel Bench; Vice Presidents Lenhardt 
and Tribble; Chancellors Penney, Deck, Hogan and Lazare; Provost Gordon 

Chair Oakes convened the meeting at 3:10 p.m. The first item of business was Campus 
Councils, UM/Boston, Dartmouth and Lowell. President Fretwell recalled for the Committee, the 
establishment of Campus Councils in Chapter 142 of the new University of Massachusetts 
Legislation. These Councils would include members from each campus community to meet on a 
regular basis and recommend goals for each campus to follow. Last fall the Board approved the 
procedures by which the Chancellors would make these nominations. Members for the Amherst and 
Worcester campuses were still being discussed. 

Trustee Loh questioned the limit of only one student member on the Council at UM/Boston. 
Chancellor Penney told the Committee of the formation of a Student Advisory Group to provide 
input concerning major campus issues. It was moved, seconded and 

VOTED : To recommend that the Board concur with the 

President in the appointment of members to Campus 
Councils at the University of Massachusetts Boston, 
Dartmouth, and Lowell as contained in Doc. T91-108, 
as amended. 

The next item was Worcester City Hospital . Chancellor Lazare gave some background 
information and the need to finalize the utilization of the former Hospital's facilities. The Board 
originally voted for this purchase in December of 1991. On July 20, Governor Weld signed the 
necessary legislation to allow the transactions required to acquire and operate the Worcester City 
facilities. Certain actions must be completed by September 20 to validate the legislation such as 
providing a $6. 1 million contribution from the University to the Corporation for the project and to 
receive $4.1 million contribution from the Commonwealth and $1 million from the city of Worcester. 

There was some discussion regarding the Medical Center and the City of Worcester having 
some money owed for past services rendered through the Medical Residency Program centering on the 
City of Worcester's rules that they are not libel for services that had not been contracted for. To get 
a clearer picture of what this transaction involves, the Committee asked that this item be tabled 
until the arrival of Vice Chancellor Stanton. 

The next item was the Appointment of Dean of the College of Business and Industry, 
UM/Dartmouth . Chancellor Deck explained the procedures leading up to Dr. McNeil being 
considered for the position as well as his credentials. It was moved, seconded and 



VOTED; To recommend that the Board concur with the 

President in the appointment of Dr. Ronald C. McNeil 
as Dean of the College of Business and Industry at the 
University of Massachusetts, Dartmouth. (Doc. T92- 
072) 

An Appointment of Vice Chancellor f or Student Affairs. UM/Amherst was then 
considered. Provost Gordon explained the search procedures involved in selecting Dr. Thomas B. 
Robinson who comes with excellent recommendations. It was moved, seconded and 

VOTED: To recommend that the Board concur with the President 

in the appointment of Thomas B. Robinson as Vice 
Chancellor for Student Affairs at the University of 
Massachusetts, Amherst. (Doc. T92-071) 

The next item was an Amendment to the By-Laws . Chair Oakes explained to the 
Committee a need for the Nominating Committee to look at the issue of Board governance and 
recommended that the duties and responsibilities of the Nominating Committee be expanded to 
monitor the operations of the Board, recommend changes which would improve the structure of the 
Board, and organize an annual Board retreat. The Nominating Committee would become the 
Governance Committee, a fourth standing Committee of the Board and as in the past, elect officers 
of the Board and Chairs of Standing Committees. 

Trustee Karam asked that the Trustees receive the information on the slate of candidates for 
officers and Chairs on a more timely basis. Chair Oakes suggested the vote be amended to read 

"The slate of candidates shall be presented t the Secretary at least fifteen days prior to the date of the annual 
meeting of the Board." 

It was also suggested that the Committee work on the issue of the Board having more input 
as to who is appointed to the Board. It was moved, seconded and 

VOTED : To recommend that the Board amend the Board of Trustee By-Laws (Doc. 

T91-100) as follows: 

In Article III, Section 1, by striking out the section and inserting in place thereof 
the following: 

There shall be four standing committees of the Board of Trustees: The 
Executive Committee, the Committee on Academic and Student Affairs, the 
Committee on Administration and Finance and the Governance 
Committee. 

In Article III, Section 2, paragraph (a), by inserting after the words "Executive 
Committee" the following: and the Governance Committee. 

By inserting in Article III, Section 2, the following paragraph: 

(c) The Governance Committee shall consist of three members appointed by 
the Chair of the Board in August of each year. The Chair of the Governance 
Committee shall be appointed by the Chair of the Board. The members of 
the Committee shall serve until the annual meeting of the Board in the year 
next following their appointment. 

By redesignating existing paragraphs (c), (d), (e) and (f) of said Section 2 as 
(d), (e), (f) and (g), respectively. 



) In Article III, Section 5, by inserting the following paragraph: 

(d) The Governance Committee shall have the responsibility: 

i. to nominate candidates for election as officers of the Board of Trustees and 
as chairs of the standing committees. The slate of candidates shall be 
presented to the Secretary at least eight days prior to the date of the annual 
meeting of the Board; and 

ii. of monitoring the structure and operations of the Board, recommending to 
the Executive Committee ways in which the effectiveness of the Board may 
be improved through changes in its structure or operations, and conducting an 
orientation for new members of the Board and 
an annual Board retreat. 

In Article IV by striking the entire article and inserting in place thereof the 
following: 

ARTICLE IV, SPECIAL COMMITTEES. The Chair may establish and 
appoint other special committees from time to time to have such duties as he 
or she may determine. 

The next item was Moratorium on Multi-Year Contracts . It was moved, seconded and 

VOTED; To recommend that the Board continue the moratorium 

on all multi-year contracts for non-unit professional 
staff at the Amherst, Boston and Worcester campuses 
and extend this moratorium to the Dartmouth and 
j Lowell campuses until June 30, 1993. 

Collective Bargaining Units was an informational item listing the campus, membership of 
the unit and the contract expiration date. Due to the majority of contracts expiring in June, 1993, 
the Committee will be updated on upcoming bargaining negotiations at the next meeting. 

There was also discussion about University employees going without pay raises for the last 
four and half years and the Chair and the President were asked to address this issue with the 
Governor. 

An Early Sabbatical Leave Option, UM/Boston was the next item on the agenda. 
Chancellor Penney is requesting approval to offer early sabbatical leave to faculty bargaining unit 
members at the Boston campus. This option allows members eligible for sabbatical leave in the 
1993-1994 academic year to apply for a one-semester half pay or one-year half pay sabbatical leave 
in the 1992-1993 academic year. Provost Gordon stressed to the Committee that this option is for 
the Boston campus only and does not include Amherst. It was moved, seconded and 

VOTED: To recommend that the Board approve the following: 

That faculty bargaining unit members at the Boston 
campus eligible for sabbatical leave in the 1993-1994 
academic year may apply for a one semester half-pay 
or one year half-pay sabbatical leave in the 1992-1993 
academic year. Any said member whose application is 
approved by the Provost will be eligible for a 
subsequent sabbatical as if the current sabbatical had 
been taken as originally scheduled, and will be 
required to return to the University immediately 
following the sabbatical and remain for at least one 



-3- 



year of full time appointment beyond the originally 
schedule sabbatical. (Doc. T92-081) 

The Hospital Management Board Report and Approval of Minutes was the next item on 
the agenda. Trustee Foley reported on the proceedings of the May 26th and June 17th, 1992 Hospital 
Management Board meetings. Some of the concerns raised included the Hospital losing money 
stemming from the closing of Worcester City Hospital, paybacks from the furlough last year and the 
loss of numbers of the department of surgery and other clinical services that is being dealt with by 
the addition of members to the surgical staff. 

Trustee Karam voiced his concerns about the Trustee's responsibility regarding the Hospital 
losing money and asked what could be done to reverse this problem as well as what will happen 
should the fringe benefit matter not be resolved in the near future. Chancellor Lazare told the 
Committee while he is hopeful the issue will be settled, the Medical Center has prepared a plan 
should it be necessary. There was then discussion about the best way to proceed and where state 
government stood on this issue. 

Vice Chancellor Stanton has been meeting with the Administration and Finance at the State 
level trying to work out a solution. It was suggested that privatization, an issue looked at in depth 
by a Committee led by Trustee Foley in April, may be the only acceptable alternative but that 
nothing could be implemented until all of the issues have been worked out at the state level which 
will take more time. It was pointed out that this institution was an asset to the State and provided 
employment to many people in the Worcester area. It was moved, seconded 

VOTED: To recommend that the Board approve the minutes of 

the May 26th and June 17th Hospital Management 
Board meetings including the unaudited Financial 
Statements for April and May, 1992 and the Medical 
Staff Appointments and Reappointments for May, 
1992. (Doc. T92-064) 

The Worcester City Hospital was then discussed with Vice Chancellor Stanton after he 
briefed the Committee on the issues involved with this transaction. It was suggested that Item #2 
listed in the vote authorizing the President to take all actions, including the naming of the 
directors, necessary to establish a Chapter 180 corporation, the sole member of which shall be the 
University of Massachusetts, as provided in Chapter 138 of the Acts of 1992, be amended so that 
such action, be subject to the approval of the Board. It was moved, seconded and 

VOTED; To recommend that the Board authorize completion of the transactions 

contemplated by the Memorandum of Understanding dated December 5, 1991, 
by and among the University of Massachusetts acting through its Worcester 
Campus, the Executive Office of Health and Human Services, the Family 
Health and Social Services Center, and the Worcester Health and Hospitals 
Authority, as heretofore and hereafter extended including, without 
limitation, the following: 

1. Authorization for the Chancellor of the Worcester campus to extend the 
terms and provisions of such Memorandum of Understanding and the licenses 
granted pursuant thereto for a period ending not later than December 4, 1992, 
in order to effectuate the transactions contemplated in such Memorandum of 
Understanding. 

2. Authorization for the President, subject to the approval of the Board of 
Trustees, to take all actions, including the naming of the directors thereof, 
necessary to establish a Chapter 180 corporation, the sole member of which 
shall be the University of Massachusetts, as provided in Chapter 138 of the 
Acts of 1992. 



3. Authorization for the Worcester campus to provide $6.1 million dollars of 
funds from the Hospital Trust Fund to such Chapter 180 corporation, in order 
to assist it in accomplishing the transactions contemplated in said 
Memorandum of Understanding and said Chapter 138. 

4. Authorization for such Chapter 180 corporation to receive $4.1 million 
dollars of funds from the Commonwealth of Massachusetts acting through its 
Executive Office of Health and Human Services and $1.0 million dollars of 
funds from the City of Worcester, all to assist said Chapter 180 corporation 
in accomplishing the transactions contemplated under said Memorandum of 
Understanding and said Chapter 138. 

5. Authorization for said Chapter 180 corporation to accept and purchase assets 
formerly associated with the Worcester City Hospital, including without 
limitation, land located at Queen and King Streets in Worcester, 
Massachusetts, buildings located thereon and equipment heretofore utilized 
in the provision of health and mental health services and /or in the support 
of such services by the Family Health and Social Services Center, the 
Worcester Area Community Mental Health Center, the Fairlawn 
Rehabilitation Hospital, and the University of Massachusetts acting 
through its Worcester campus. 

6. Authorization for said Chapter 180 corporation to enter into: (i) agreements 
with the Family Health and Social Services Center, the Worcester Area 
Community Mental Health Center, the Fairlawn Rehabilitation Hospital, 
and the University of Massachusetts acting through its Worcester campus for 
the renovation of part of the buildings and premises formerly known as 
Worcester City Hospital for the benefit of such parties; (ii) appropriate 
agreements with other parties for the demolition of certain of such buildings 
and disposition of such items of personal property as it shall deem 
appropriate to such parties and others; and (iii) an appropriate 
Memorandum of Understanding with the Division of Capital Planning and 
Operations. 

7. Authorization of said Chapter 180 corporation to enter into agreements with 
the Conversion Board, the Department of Public Welfare, and other 
appropriate State agencies and authorities for such rate subsidy and other 
agreements as the Chapter 180 corporation shall deem appropriate for the 
support it renders toward the provision of health and mental health services 
at the premises formerly known as Worcester City Hospital. 

8. Authorization for the Chancellor of the University of Massachusetts at 

Worcester to accept for the Teaching Hospital the transfer of a Radiation 
Therapy Determination of Need heretofore held by the Worcester City 
Hospital and/or the Worcester Health and Hospitals Authority and to 
accept a permanent license for the operation of an advanced life support 
ambulance program within the City of Worcester and such other communities 
as said Teaching Hospital shall hereafter determine appropriate for such 
ambulance program; and to enter into agreements with such State agencies, 
the City of Worcester, and such other communities as the Teaching Hospital 
shall from time to time deem appropriate for the support of such ambulance 
program. (Doc. T91-121, Addendum I) 

Chair Oakes then called for a motion to enter Executive Session to discuss Honorary Degrees. 
It was moved, seconded and 

VOTED: To go into Executive Session. 



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The time was 4:20 p.m. Chair Oakes voted for the motion as did Trustees Finnerty, Foley, Karam, 
Newnan and Taylor. 

The Committee came out of Executive Session at 4:35 p.m. and discussed the possible lease of 
the 250 Stuart Street Building and how best to use any money made by such a sale. There was then 
discussion about the desirability of using the funds from the lease, to establish scholarship funds for 
inner city children to attend UM/ Boston. Trustee Lewenberg informed the Committee that a 
stipulation was included in the vote tomorrow originally discussed and acted on the at the July 28th 
meeting of the Committee on Administration and Finance, to use any money collected to benefit the 
entire University. Chair Oakes suggested that the Board move forward with tomorrow's vote and 
the issue of how the University can best help disadvantaged students be brought to this Committee 
in October. 

The meeting was adjourned at 5:00 p.m. » 

Barbara DeVico 
Staff Assistant 




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UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE EXECUTIVE COMMITTEE 

Tuesday, October 13, 1992; 3:00 p.m. 

Room 101 

Campus Center 

University of Massachusetts 

Amherst, Massachusetts 

Committee and Committee Staff : Chair Oakes; Trustees DiCara, Finnerty, Foley, Newnan, 
Solomont and Taylor; Mrs. Fontaine, Secretary to the Board of Trustees 

Committee Members Absent : Trustees Karam, O'Leary and Robertson 

Other Trustees : Trustees Haynes and Tobin 

University Administration : President Hooker; Vice President Lenhardt; General Counsel 
Searson; Vice President Tribble; Associate Vice Chancellor Leheney; Professor Irvine, Director of 
Five-College Radio Astronomy Observatory, UM/ Amherst; Mr. Kraft, Director of Health 
Services, UM/Amherst; Deputy Chancellor Stanton, UM/Worcester; Chancellors O'Brien, 
Penney, Deck, Hogan and Lazare 

Chair Oakes convened the meeting at 3:05 p.m. The first item of business was Campus 
Council. UM/Boston . Chancellor Penney explained that one of the original members on the 
Council would not be able to serve; therefore, she was recommending that Mr. George Russell, 
Senior Vice President for Community Affairs at the State Street Bank and Trust Company be 
asked to join the Council. It was moved, seconded and 

VOTED : To recommend that the Board approve the revised Campus Council list 

at the University of Massachusetts Boston as contained in Doc. T91-108, 
as amended. 

Revisions to the University Health Services By-Laws. UM/Amherst was the next item. 
Chancellor O'Brien introduced Mr. David Kraft, Executive Director of Health Services who 
explained that approval of these by-laws is required to maintain accreditation by the Joint 
Commission on Accreditation of Health Care Organizations. He also pointed out that the 
revisions more accurately reflect practice patterns that have developed over the last ten years and 
that the revisions have been reviewed by both the University Health Service staff and by the 
General Counsel's office. It was then moved, seconded and 

VOTED : To recommend that the Board approve the revisions to the University 

Health Services By-Laws as contained in Doc. T80-093B. 

The next item was the Appointment of Dean of the Graduate School. UM/Lowell. 
Chancellor Hogan explained the procedures leading up to Dr. Jerome Hojnacki's proposed 
appointment which included a national search. Dr. Hojnacki has been with the University since 
1978, during which time he contributed greatly to the University and its community in health, 
human services and arts programs. It was moved, seconded and 



VOTED : To recommend that the Board concur with the President in the 

appointment of Jerome L. Hojnacki, Ph.D. as Dean of the Graduate 
School at the University of Massachusetts Lowell. (Doc. T92-089) 

The next item was the Professional Salary Article Agreement, UM/Amherst and 
UM/Boston . President Hooker briefed the Committee on the recently negotiated salary article for 
the Professional Staff Union SEIU, Local 509 at Amherst and Boston. Associate Vice President 
Tribble gave the Committee background information regarding this issue which would put the 
Professional Staff Union on par with the rest of the unions. It was then moved, seconded and 

VOTED : To recommend that the Board approve the salary article agreement for 

the Professional Staff Union SEIU, Local 509 at the University of 
Massachusetts Amherst and Boston. (Doc. T92-101) 

A Delegation of Authority to the President to Establish a University Non-Unit 
Professional Staff Salary Administration Program was the next item. President Hooker 
explained the need to establish such a program and the desire to have it implemented by 
September 1, 1993. The proposed program will be brought to the Board for its review prior to 
implementation. It was moved, seconded and 

VOTED : To recommend that Board authorize the President to establish a 

University Non-Unit Professional Staff Salary Administration Program. 

The Lar ge Mill imeter Wavelength Telescope. UM/Amherst was the next item discussed. 
Chancellor O'Brien introduced Associate Chancellor Leheny and Professor Irvine, Director of the 
Five-College Radio Astronomy Observatory. The Wavelength Telescope is to be the largest of its 
kind in the world, will be located in Mexico and will have two operating centers, one in Mexico 
and one in Amherst. It will be built and operated to provide a view of the almost unexplored 
southern sky and the Center of the Milky Way galaxy. The total cost of $37 million would come 
from three sources: 1) the University's Astronomy program is applying to the National Science 
Foundation for $13 million; 2) Mexican scientists will apply to their equivalent of the National 
Science Foundation for $18 million; and 3) the remaining $5 million will come from the 
Commonwealth of Massachusetts. Investment in this instrument will generate hundreds of jobs 
and training for future scientists and engineers. 

In response to an inquiry whether the $5 million State contribution would come from the 
University's budget, President Hooker explained that Secretary Tocco had developed a five-year 
capital projects list, which included the telescope project, but that Legislative approval was 
required. 

In answer to a further question regarding the siting of the Telescope in Mexico, Professor 
Irvine pointed out the fact that the further south the better the access to the southern sky where 
the center of our galaxy is located. 

Chancellor Lazare then presented the next item, Naming of the Ambulatory Care Center 
for Hospital Management Board Chairman, Joseph T. Benedict. Mr. Benedict has been a great 
friend to the Medical Center as well as a benefactor. A major fund raising effort will coincide 
with the naming of the Center. It was moved, seconded and 



-2- 



VOTED : To name the Ambulatory Care Center at the University of 

Massachusetts Worcester in honor of Joseph T v Benedict, Chairman of 
the Hospital Management Board and dedicated friend of the University 
of Massachusetts Medical Center. (Doc. T92-103) 

The next item was the Hospital Management Board Minutes . Deputy Chancellor 
Stanton gave a brief update on the status of the sale of the Worcester City Hospital property. It 
was then moved, seconded and 

VOTED : To approve the minutes of the July 28, 1992 Hospital 

Management Board meeting including the unaudited financial 
statements for July and August and the FY1992 Interim Financial 
Statement. 

Further, to approve the completion of transactions contemplated 
by the Memorandum of Understanding dated December 5, 1991 
by and among the University of Massachusetts Worcester, the 
Executive Office of Health and Human Services, the Family 
Health and Social Services Center, and the Worcester Health and 
Hospitals Authority. 

Further, to approve the formalization of an affiliation agreement 
between the University of Massachusetts Medical Center and the 
Milford Whitinsville Regional Hospital. (Doc. T92-088) 

Chair Oakes then called for a motion to enter Executive Session to discuss Honorary 
Degrees. It was moved, seconded and 

VOTED : To go into Executive Session. 

The time was 3:40 p.m. Chair Oakes voted for the motion as did Trustees DiCara, 
Finnerty, Newnan, Solomont and Taylor. 

The Committee came out of Executive Session at 4:30 p.m. and announced that they 
would re-enter Executive Session to discuss Litigation issues and the Athletic Investigation at 
Amherst. The time was 4:35 p.m. Chair Oakes voted for the motion as did Trustees DiCara, 
Finnerty, Newnan, Solomont and Taylor. 

At 5:00 p.m. the Committee came out of Executive Session and adjourned at 5:10 p.m. 

r 

Barbara DeVico 
Staff Assistant 




-3- 



t 



UNIVERSITY OF MASSACHUSETTS 

AMHERST 'BOSTON •DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
EXECUTIVE COMMITTEE 

EEYJSED_ 

Thursday, December 3, 1992; 8:00 a.m. 

Chancellor's Conference Room 

University of Massachusetts 

Boston, Massachusetts 

Committee and Committee Staff : Chair Oakes; Trustees DiCara, Finnerty, Foley, Karam, 
Lewenberg, Newnan, Poduska, Solomont and Taylor; Mrs. Fontaine, Secretary to the Board of 
Trustees 

Committee Member Absent : Trustee Robertson 

University Administration : President Hooker; General Counsel Searson; Vice President 
Lenhardt; Chancellors O'Brien, Penney, Deck, Hogan and Lazare; Vice Chancellors Page and 
Stanton 

Chair Oakes convened the meeting at 8:05 a.m. The first item of business was 
Incorporation of the Worcester City Campus Corporation . Chancellor Lazare recalled for the 
Committee the transactions leading to the purchase of the Worcester City Hospital and 
recommended the Committee ratify the establishment of a M.G.L. Chapter 180 corporation 
originally authorized at the August Board meeting. Vice Chancellor Stanton then explained that 
the University would be the sole member of this corporation, as authorized by the Board of 
Trustees and that the closing on this purchase would take place that afternoon. 

It was then moved, seconded and 

VOTED : To recommend that the Board approve the formation of Worcester City 

Campus Corporation on November 6, 1992 be and the same hereby is 
ratified and approved, with Gail Frieswick, Stephen Lenhardt, and 
Derrick O. Hollings serving as its initial Directors; Dr. Frieswick as 
President; Mr. Lenhardt as Treasurer, and Mr. Hollings as Clerk. (Doc. 
T91-121, Addendum II) 

The next item was approval of the Hospital Management Board Minutes . Chair Oakes 
called on Trustee Karam, who had recently become a member of the Hospital Management 
Board, to comment on the proceedings. Trustee Karam told the Committee that there were many 
serious issues facing the Health Care Industry that needed to be dealt with and that he was 
confident the Management Board was looking into them. 

Chair Oakes commented on the need for the Trustees to be kept informed of future 
proceedings in which they might not normally be involved. It was then moved, seconded and 

VOTED : To recommend that the Board approve the minutes of the September 

23rd and October 28th, 1992 Hospital Management Board including the 
unaudited Financial Statements for June, July, August, and September, 



1992 and the Medical Staff Appointments and Reappointments for June 
and September, 1992. (Doc. T92-116) 

President Hooker then informed the Committee of his need to better understand the 
financing aspects of the Health Care System, which had led him to ask the accounting firm of 
Ernst & Young to conduct a seminar for himself and interested Trustees. A date will be 
announced in the near future. 

The next item of business was Campus Councils, UMASS Amherst . There was some 
discussion about adequate minority representation on the Council. Associate Chancellor 
Leheney then identified the minority members from the list. It was moved, seconded and 

VOTED : To recommend that the Board approve the Campus Council list 

at the University of Massachusetts Amherst as contained in Doc. T91-108. 

The Revisions to the Governance Document, Graduate School of Nursing. UMASS 
Worcester was the next item. Chancellor Lazare explained that the changes were minor 
including the designation of Vice Chancellor/Dean to one title of Dean. It was moved, seconded 
and 

VOTED : To recommend that the Board approve the revisions to the 

Governance Document for the Graduate School of Nursing listed 
in Doc. T91-028, as amended. 

There was then discussion about the need to clarify the different titles throughout the 
University.- It was agreed that this topic would be discussed at a future Retreat. 

There was discussion regarding the next item, Across-the-Board Salary Increases . 
President Hooker explained that such increases were in anticipation of the legislation authorizing 
pay raises for state bargaining unit employees. In the past, when state employees have been 
granted increases, Trustees have voted to grant the same benefits to non-unit University 
employees, excluding Vice Presidents, Chancellors and the President. He then noted that failure 
to compensate employees would result in serious morale problems and loss of faculty members 
in the spring. 

He then told the Committee that he has asked the search firm conducting the Chancellor 
searches at UMASS Amherst and UMASS Dartmouth to conduct a comparable salary study and, 
return to the Board with salary adjustment recommendations for the present and continuing 
Chancellors. 

Chair Oakes then asked if any members of senior management would receive a pay raise 
without a merit review. President Hooker explained that normally, he would prefer to increase 
an employee's pay based on merit, but because all employees have been without any kind of 
increase for four years he thought, at this time, the increases should be across-the-board. 

A discussion then ensued concerning the cost to the University for such pay increases. 
Vice President Lenhardt explained that a 6% increase would cost the University $13 million for 
the remainder of fiscal year 1993. The real issue would be a second stage of increases in FY94 
which would cost over $30 million for the year. On the non-state side, the FY93 cost to the 
University would be approximately $13-14 million. The campuses had already put this money 
aside at the beginning of the fiscal year in anticipation of pay increases approved by the 
Legislature. 



There was a question about recently hired employees and employees that have had pay 
increases due to job reassignments. The President explained that the last clause in the vote 
allowed him to make adjustments as he deemed necessary. He also asked the Chancellors for 
their recommendations and stated that rules of eligibility for pay increases would apply 
consistently to all campuses. It was then moved, seconded and 

VOTED : To recommend that the Board approve an across-the-board salary increase 
(equal to the increase approved by the General Court for employees 
covered by collective bargaining agreements) in the actual annual base 
salary paid to University non-unit classified and professional employees as 
of December 19, 1992, said increases to be effective December 21, 1992 and 
subject to such adjustments as the President may deem necessary. (Doc. 
T92-120) 

Chair Oakes then called for a motion to enter into Executive Session to discuss Honorary 
De grees . It was moved, seconded and 

VOTED: To go into Executive Session. 

The time was 8:30 a.m. Chair Oakes voted for the motion as did Trustees DiCara, 
Finnerty, Foley, Karam, Lewenberg, Newnan, Poduska, Solomont and Taylor. 

The Committee came out of Executive Session at 9:14 a.m. It was moved, seconded and 

VOTED: To recommend that the Board award honorary degrees to those 

individuals agreed upon in Executive Session and to instruct the 
Chancellors to proceed with the necessary arrangements. 



The meeting was adjourned at 9:15 a.m. 




Wfivf 



Jarbara DeVico 
Staff Assistant 



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> 



I 



I 



I 



' 



? 



UNIVERSITY OF MASSACHUSETTS 
AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
BOARD OF TRUSTEES 

Wednesday, February 5, 1992; 9:00 a.m. 

University of Massachusetts 

One University Avenue 

Cumnock Hall 
Lowell, Massachusetts 

Trustees and Trustees Staff : Chair Oakes; Trustees DiCara, Finnerty, Flores, Foley, 
Haynes, Lewenberg, Loh, Newnan, O'Leary, Pacheco, Poduska, Solomont, Taylor, 
Vittimberga and Winston; Mrs. Fontaine, Secretary to the Board of Trustees 

Trustees Absent : Trustees Bogan, Karam, Reed, Robertson and Spence 

University Administration : President Fretwell; General Counsel Searson; Chancellors 
O'Brien, Penney, Deck, Hogan and Lazare 

Chair Oakes convened the meeting at 9:10 a.m. The first item on the agenda was 
Consideration of the Minutes of Prior Meeting of the Board . It was moved, seconded and 

VOTED : To approve the minutes of the December 4, 1991 

meeting of the Board. 

He then called on President Fretwell to give his report, a copy of which is attached. 

The Board then heard Reports from the Chancellors. 

Chancellor Lazare began his report with several announcements: First, that the 
Department of Pediatrics has been named to receive the 1992 "Outstanding Teaching Award" 
by the national Ambulatory Pediatric Association. He also stated that the medical school 
is one of three U.S. medical schools named to take part in the "International Health 
Partnership Project" of the American Medical Student Association. The medical school has 
been paired with a Honduras medical school for the three year program. 

Chancellor Lazare also spoke about research efforts at the Medical Center and that 
Dr. John Sullivan, Professor of Pediatrics, has been funded for five years with a $4.8 million 
grant from the National Institute of Allergy and Infectious Diseases. Also, that Dr. Fredric 
Fay, Professor of Physiology, has received the first "Visions 2000" Enterprise Award from 
the Worcester Telegram & Gazette, recognizing the scientific importance and economic 
impact of the digital imaging microscope he developed. 

The Medical Center is one of three sites nationwide selected to participate in the 
Salute to Science, a celebration organized by the Association of Academic Health Centers 
and the Alcohol, Drug Abuse and Mental Health Administration. It will take place April 
1st through the 3rd. 

Chancellor Lazare then alerted the trustees to the efforts to head off a mass exodus 
of researchers and clinicians and how the campus has managed through the crisis years of 
budget cuts and the furlough. He also spoke about the impact the fringe benefit change will 
have and the organizational changes which will be made. 

Chancellor Hogan commented that the Lowell campus shares the same concerns and 
problems as the other campuses with regard to the budget, but that there is in place a five 
year plan to deal with expected enrollment and budget problems. That plan will continue to 



be used as the guidepost until the Board through its mission and planning process affirms it 
or redefines some other. 

As part of the Lowell report, the Board heard presentations from members of the 
faculty who spoke about the mission of UM/Lowell in assisting the development of a 
sustainable and vigorous industrial ecomony. The members of the faculty who addressed the 
Board were: Judith Boccia, Director for the Center of Field Services, David Wegman, 
Professor and Head of the Work Environment Department, Carl Lawton, from the Chemical 
Engineering Department, and Sukant Tripathy, Professor of Chemistry. 

Chancellor Deck, reporting at his first meeting, informed the trustees that through 
Marie Ahearn, the President of the Faculty Senate, a number of faculty committees have 
been developed that will be looking at how Dartmouth can better participate in the 
reorganization of the UMass system. He also noted that the Southeastern Massachusetts 
Partnership, organized through the campus, will announce next week the award of a grant in 
participation with five cities in Southeastern Massachusetts, the entrepreneurial project 
will bring in thirty-five unemployed people for over three successive six month periods to 
prepare them to enter into businesses of their own. The campus is also in the process of 
hosting an economic development summit to be attended by the Governor which will look at 
the economic problems in the Southeastern Massachusetts region. 

He also reported that he has met with the students who remain satisfied with the 
educational opportunities received on the campus; however, they are expressing considerable 
concern about the cost of their education and the horizon of increased costs they are 
predicting for the future. 

Chancellor Penney began her report by announcing that the UMass/Boston Hockey 
Team currently in Divison 3 athletics is ranked seventh in a group of 59 teams across the 
country. 

She also talked about two examples of cooperation among the campuses. The first is 
a grant with UMass/Lowell of at least $500,000 and perhaps as much as $1 million to 
conduct a series of studies in Boston over the next two years on the changes in racial 
attitudes, racial segregation and the labor market. The second is a meeting on the Boston 
campus of representatives from the five campuses to write a grant to IBM for $1 million to 
put in place (TQM) Total Quality Management throughout parts of the University system. 

She updated the trustees about the work the McCormack Institute has done to 
maximize revenues for Chelsea and how the University can be helpful in areas such as 
community preservation, economic development, energy conservation, federal reimbursements, 
and enhancing the efficiency of its government. 

She also reported on recent awards and recognitions to faculty at the campus. Among 
them Jack Spence of the Political Science Department who was involved in the El Salvador 
Peace settlement recently attended the signing ceremony in Mexico City. Also, Kamal Bawa 
of the Biology Department has received a MacArthur grant of $270,000 to help analyze 
problems of biodiversity conservation. 

She also reported that the Program for Women in Politics and Government, which 
has been affiliated with Boston College, is moving toward an agreement with UMass/Boston 
to move to the Harbor Campus. This is a one-year certificate program designed to enhance 
the opportunities for the advancement of women at the beginning and mid-career stages of 
their professional lives. 

She alerted the trustees to the fact that Governor Weld will be visting the campus 
on March 6th. He will be speaking at the McCormack Institute's fifth annual seminar on 
the regional economy and the environment. 



-2 



In concluding her report, she too spoke about the morale problems on campus. 

Chancellor O'Brien distributed press clippings about on-going activities at the 
campus. He then commented on recent joint activities with UMass Lowell and with the 
Medical School. 

Chancellor O'Brien then read the following statement concerning the resignation of 
Coach Jim Reid. "I have now reviewed in detail the circumstances of Coach Reid's proposal 
to resign, although, at this moment, he has not actually signed a letter of resignation. 

The decision to reduce the number of football scholarships for next year was fully in 
accord with informal discussions on December 4 with interested Trustees, with the full 
concurrence of the President and the Chancellor, and a formal recommendation on January 18 
from an ad hoc committee of the Faculty Senate Athletic Council. All agreed that, because 
a reduction in the athletic budget was inevitable, the best way to meet it was by reducing 
the costs of football, which is by far the most expensive sport, rather than consider 
continuing on the course of eliminating small programs. Because similar concerns are 
widespread in comparable universities, the Division I campuses proposed to authorize the 
playing of football at the Division I-AAA level, which would require that only need-based 
scholarships be given. We joined in this attempt but the proposal was defeated on January 
13 by vote of Division II. It will re-appear at the next NCAA meeting. 

It was clear that the move towards reduced support for football would not be 
welcomed by any coach. But Coach Reid's contemplated resignation was particularly 
directed at the fact that he learned of the reduced recruitment only in January. 

Specific instructions to Coach Reid that recruitment would be severely reduced were 
delayed because of the Athletic Department's hope that an alternative approach to its 
inadequate budget would be found and football could be spared for the coming season. It 
might have been better to recognize in early December that such could not be the case, and 
that would have avoided the need to withdraw offers which had been made. 

Unless new funds for athletics can be found or re-directed from elsewhere, there will 
continue to be difficult policy problems. We want to play ice hockey, for which there is no 
current funding, and to maintain the full array of sports programs, and there will be 
substantial added costs associated with operating the new arena facility. In addition, the 
increasing emphasis upon the need to maintain undergraduate enrollments will necessitate a 
careful study of the impact of a successful sports program upon the attractiveness of the 
University and its implications for budget allocations and athletic decisions. 

These important decisions will require a good deal of collective wisdom. Within the 
coming weeks, I plan to make some major organizational decisions about athletics, which 
will certainly include an increased involvement of the Faculty Senate Athletic Council and 
the Chancellor's Office, in accordance with recent recommendations of the NCAA." 

Trustee Taylor then gave the report of the Committee on Academic and Student 
Affairs which met on January 29th. Items which the committee considered and recommended 
to the Board include Awards with Tenure at Amherst and Worcester. It was moved, 
seconded and 

VOTED : To concur with the President in the award of tenure to the 

following individuals: 

Amherst 

Patricia Anthony as Associate Professor, School of Education 

Division III 

William Diamond, as Associate Professor of Marketing 

Judith Placek as Associate Professor of Professional Preparation 



in Physical Education 

Gretchen Rossman as Associate Professor, School of Education, 

Division III 

Worcester 

Daniel T. Baran as Professor of Orthopedics and Physical 

Rehabilitation and Medicine 

Anthony Carruthers as Associate Professor of Biochemistry 

and Molecular Biology 

Roger J. Davis as Associate Professor of Biochemistry and 

Molecular Biology (Doc. T92-001) 

The next item was a Transfer of Tenure at Amherst. Trustee Taylor noted that 
there has been a long-standing practice and policy of the Board that when tenure is 
awarded, it is awarded in the department, not in a school, campus or the university. 
Therefore, transfers of tenure require the concurrence of the Board. It was moved, seconded 
and 

VOTED : To concur with the President in the transfer of tenure of 

Stephen Coelen from General Business and Finance in the 
School of Management to the Department of Political Science 
in the Faculty of Social and Behavioral Sciences at the University 
of Massachusetts Amherst. (Doc. T92-002) 

The next item was a Waiver of Sabbatical Leave at Amherst. Current policy requires 
that the trustees concur whenever someone takes a sabbatical and thus incurs a return 
obligation-. Whenever that is waived, it must come before the trustees. Ms. Chadwick, a 
branch Librarian in the Biological Sciences Library has requested a waiver of three months 
from her one year obligation of service to the University so that she may accompany her 
husband to Iowa where he has accepted a new position. It was moved, seconded and 

VOTED : To waive the remainder of the sabbatical leave return obligation of 

Alena Chadwick, Branch Librarian in the Biological Sciences 
Library at the University of Massachusetts Amherst. (Doc. T92-003) 

Trustee Taylor informed the Board that the Committee also heard a presentation 
from Provost Gordon and Mr. Peter Mitchell from the Higher Education Coordinating Council 
concerning the Academic Program Approval Policy. He suggested the need to build on that 
work to be sure that the Board has in place a policy of program approvals that it feels 
comfortable with and can rely on as future programs come to it for new approval or changes. 

Second, the Committee was joined by Dr. Richard Clark, Director of Teacher 
Education from the School of Education at the Amherst campus to discuss the subject of 
where the Joint Task-Force on Teacher Preparation recommendations stood in terms of their 
implementation. 

Trustee Lewenberg then reported for the Committee on Administration and Finance 
which met on January 28th. The first item recommended by the Committee was the 
Establishment of the Research Activities Trust Fund at Lowell. It was moved, seconded 
and 

VOTED : To establish the Research Activities Trust Fund, which shall serve 

as an account for revenue-based operations for the support of research, 
grants and contracts, and related activities at the University of 
Massachusetts Lowell; further, to approve the budget for said trust 
fund as contained in Doc. T92-006. 



The next item considered was to revise the Investment Guidelines for the Medical 
Center Malpratice and General Liability Insurance Trust . It was moved, seconded and 

VOTED : To approve the revised Investment Guidelines for the Medical Center 

Malpractice and General Liability Insurance Trust as contained in 
Doc. T90-056A. 

The next item for approval was a Transfer of Funds to cover the estimated cost of 
the initial phase of the presidential search. It was moved, seconded and 

VOTED : To transfer $50,000 from Trustee Reserve to the President's Office 

account for the purpose of financing the cost of the initial phase of 
the presidential search. 

The last item was acceptance of the Audits . It was moved, seconded and 

VOTED : To accept the following Audits: 

WFCR-FM Annual Audit Management Letter Response, 

UM/Amherst (Doc. T91-116, Addendum 1) 

Department of Athletics and Intramurals for the Minuteman 

Court Club, UM/Amherst (Doc. T92-007) 

Department of Athletics and Intramurals, UM/Amherst 

(Doc. T92-008) 

Group Practice Plan Management Letter, UM /Worcester 

(Doc. T92-009) 

Trustee Lewenberg stated that the Committee also discussed the Group Practice Rules 
and Regulations, heard an update from Chancellor Penney on the status of the pilot program 
to provide Housing, and discussed the Fiscal Year 1993 Revenue Report. 

Chair Oakes then gave the Executive Committee Report. The first item was the 
Policy of the Election of Student Trustees . Trustee Winston explained that a language 
change in B3 to clarify the intent was required. The proposed change would delete in B3 "a 
majority" and insert in place thereof "the greater". It was moved, seconded and 

VOTED : To adopt the policy for the election of student trustees as contained in 

Doc. T91-133B, as amended by striking in Paragraph B3, the words "a 
majority" and inserting in place thereof "the greater." 

Chair Oakes indicated that the Committee had discussed the pro forma approach of 
approving the Hospital Management Board Minutes, and that it had heard a full report 
on the functions, duties and organizational structure of the Board from Trustee Foley, a 
trustee member on that Board. Chair Oakes stated that there is a trustee vacancy on the 
Board and asked trustees interested in serving in this capacity to contact him. Chair Oakes 
stated further that on a regular basis, Trustee Foley or in his absence Trustee Solomont would 
report to the Executive Committee on actions recommended by the Hospital Management 
Board. It was moved, seconded and 

VOTED : To approve the minutes of the October 23rd and November 20th 

Hospital Management Board including the unaudited financial 
statements of September and October, and the appointments and 
reappointments to the Medical Staff. (Doc. T92-014) 

The Group Practice Rules and Regulations was the next item considered. There 
was then discussion of the proposed changes, in particular, the Incentive Plan. After that 
discussion, it was moved, seconded and 



VOTED : To approve the revised Rules and Regulations of the Group Practice 

as contained in Doc. T81-024C. 

The next item was the appointment Richard Stanton as Deputy Chancellor for 
Management and Finance at UM /Worcester. It was moved, seconded and 

VOTED : To concur with the President in the appointment of Richard Stanton 

as Deputy Chancellor for Management and Finance at the 
University of Massachusetts Worcester; and further, to approve a 
salary of $130,000 for Richard Stanton as Deputy Chancellor for 
Management and Finance at the University of Massachusetts 
Worcester. (Doc. T92-016) 

The next item was the Appointment of Michael Bratt to the Position of Provost at 
UM/Worcester. It was moved, seconded and 

VOTED : To concur with the President in the appointment of Michael Bratt as 

Provost at the University of Massachusetts Worcester. (Doc. T92-015) 

Chair Oakes asked Trustee Taylor, Chair of the Presidential Search Committee, to 
update the Board on the Committee's progress. Trustee Taylor reported on the Committee's 
first meeting and his meetings with campus people, including Chancellors and faculty 
members. There are three projects on-going at present which include: advertising for a 
prominent search firm to help with the process, preparation of a report selling the 
University to prospective presidential candidates, and putting together a compensation 
package which should be ready for the Board at the April Board meeting. The hope of the 
Committee is that they will bring a candidate to the Board this summer. 

Trustee Flores then reported on the work of the Infrastructure Committee. A report 
will be circulated to the Board sometime in March detailing their determinations concerning 
the work needed on each campus concerning campus facilities. 

Trustee Foley then gave a report on the workings of the Privatization Committee. 
This Committee was formed in August with a mission to study ways in which the Medical 
School can increase revenues to sustain the School. He then listed the committee members 
and how they were connected to the Medical School. 

Some of the realizations the Committee has determined, include the need for access 
to the poor, the need to define "privatization" and what the Medical Center aspires to be. 
He also listed some of the economic benefits the Medical Center is to the state: the Medical 
Center generates $15 million for every $1 legislative appropriation, the Medical Center is 
the largest employer in Central Massachusetts, and the Hospital plans to assume fiscal 
responsibility for the management of Worcester City Hospital. 

One final task facing this Committee would be to look at schools to which the 
Medical School aspires to be like. Information is being gathered from other schools to see 
what the status of their fiscal services are, what their fringe benefit programs include, and 
how they conduct their research endeavors. There should be a final report from this 
committee before the April Board meeting. 

Chair Oakes also mentioned the Committee Trustee Karam is chairing the Public 
Policy Working Group. 

Chair Oakes then called for a motion to enter Executive Session to discuss Collective 
Bargaining and an Honorary Degree . He stated that the Board would reconvene in open 
session. It was moved, seconded and 



-6- 



VOTED : To go into Executive Session. 

The time was 11:45 a.m. Chair Oakes voted for the motion as did Trustees Finnerty, 
Flores, Foley, Haynes, Lewenberg, O'Leary, Pacheco, Poduska, Solomont, Taylor and 
Winston. 

At 12:55 p.m., the Board came out of Executive Session and Chair Oakes reported 
that the Board had taken the following actions: 

RESOLVED : Whereas, the Board of Trustees would be prepared to 
approve the proposed agreement with the Graduate 
Employees Organization but for the concerns of General 
Counsel regarding the legality of the agreement, be it 
resolved that such concerns be answered by the date of a 
special meeting to be called by the Chair of the Board of 
Trustees no later than early March which shall include the 
consideration of said agreement. 

Chancellor O'Brien stated that there are a number of features within the GEO 
contract that are fully within the jurisdiction of the campus which include the economic 
elements of the package and include the partial payment of fees and raising the stipend and 
that those changes will be made for the spring semester 

Chair Oakes further stated that it was 

VOTED : To award an honorary degree to the individual agreed upon 

in Executive Session and to instruct the Chancellor to proceed 
with the necessary arrangements. 

The meeting adjourned at 1:00 p.m. 



Cynthia A. Fontaine 

Secretary to the Board of Trustees 



-7 



* 



PRESIDENT'S REPORT 

THE UNIVERSITY OF MASSACHUSETTS 
AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

E. K. Fretwell, President 
February 5, 1992 

In the interval since our last Trustees' meeting, I have focused on seven major action 
areas. Progress is being achieved in many areas. In budget — my fourth area — we face 
serious problems. 

1. Knitting the University Together 

This objective is a constant one. Until all members of all five campuses think 
habitually of themselves as being both part of a particular community and as part of 
the total university, our work is not done. Obviously, it doesn't happen overnight. I 
have initiated meetings which bring together specialists in key areas from the five 
campuses and different job specialties. These meetings aim at particular outcomes in 
terms of understandings and actions. 

The task forces (described in my earlier reports) are an important part of this 
initiative. In one form or another, they will continue beyond their March 1 reporting 
date with significant university-wide roles. In addition to the Trustee committees, 
there are some two dozen university- wide committees and groups working on 
coordination and communication of the various campus functions. I can report that 
some outcomes from task force work at this time include efforts to finalize 
telecommunication cabling and intercampus phone, data, and video interconriectivity 
as well as the implementation of a common university payroll and personnel system. 

Now some selected focal areas: 

a . Faculty As of this afternoon, I will have carried out conversations with faculty 
groups on all campuses. These have included some spirited discussions on a variety 
of topics. Faculty representatives from the five campuses are holding regular 
luncheon discussions on their own initiative, coordinated by Professor Ron Story, 
Faculty Secretary at Amherst and member of the Presidential Search Committee. 
(Our office is defraying certain meeting costs.) I've recommended that this group 
share ideas with the task force on Academic & Student Affairs. Out of this can 
come procedures for faculty cooperation and exchange. 

b Admissions Officers Meeting with me at my invitation on January 27, this group 
expressed concern about the need to attract students and retain them once enrolled. 
There are also important affirmative action issues related to this issue. It obviously 
doesn't make good sense to admit students and then lose them. This is especially 
true, at a time when we are facing tuition retention funding, closely linked to actual 
enrollments. . Later this morning I expect a lively discussion with the Chancellors oh 
enrollment and retention. Creation of a five-campus university information and 
recruitment brochure will enhance the effectiveness of the admissions group. 

c. Student Financial Aid Staff Working with admissions offices, these important 
people play a vital role in helping students piece together financial aid "packages" 
which often make the difference between attending and not attending. A major issue 
emerging in my January 27 session with them concerns how we should present 
ourselves to the Federal Government to get the best deal for each campus and our 
students. 



d. Governmental Affairs Specialists representing each of the five campuses met 
with the President on January 16, (perhaps for the first time in recent memory). In 
that meeting and in a follow-up memorandum which was shared with Chancellors, I 
pointed out that we need to work more effectively in our attempt to speak with one 
voice on major legislative issues affecting the five-campus university. Toward that 
end, I requested that: 

• We keep each other informed as to positions we think the University should 
take. 

• Individual campuses should avoid taking what might appear to Legislators to 
be "the University position" without consulting me. 

• We meet from time to time again as needed. If individuals have particular 
concerns or questions, they should not hesitate to be in touch with me. 

Other meetings are planned, including campus people in public information . I 
anticipate meeting with other groups concerned with economic development, 
research, and relations with two-year colleges. 

********************** 

As I mentioned in an earlier report, we instituted in December a modest program of 
mini-grants which are open to faculty and other campus people on a competitive 
basis. The aim is to encourage communication across campus boundaries and subject 
matter lines. The deadline was February 1. To date, we have received 17 interesting 
proposals out of which we will select winners. Awards require action as of March, 
taking place up and until May 1, 1992. I believe you'll enjoy my June report on what 
resulted. 

2. Developing a Better Planning Process 

We have signed a contract with Coopers & Lybrand whereby they will assist us in 
developing clearer and more effective mission statements, and in related planning 
functions. The Chancellors and I are holding a retreat in Worcester over part of two 
days (February 11 and 12) to come up with mission University and campus mission 
statements which are more specific and campus-linked than our earlier tentative 
versions. 

With the assistance of the Coopers partner working with us, John (Hank) Duffy, we 
have developed a "Table of Contents" for a major planning document which 
addresses such major questions as: 

Who we are... 

Where we are going... 

What we need to do to get there.... 

Chairman Oakes announced yesterday the creation of a working group on public 
policy chaired by Trustee Karam. This group will be of great value both in 
developing planning and policy, and sharing our aims and needs with state officials 
and the general public. It will meet on February 19 with campus people and 
consultants. 



3. Improving University Management 

Coopers & Lybrand is in the process of concluding the first independent outside audit 
of four of our campuses. (This is a real landmark!) The final version will come to 
you in April. The firm will suggest improved University procedures stimulated by 
the audit. As mentioned above, we expect them to review selected management 
practices toward more effective, and sometimes more economical, ways of our doing 
business. (The firm has been given copies of the interim reports of the five task 
forces as part of this, and will be in a position to scrutinize final task force 
recommendations and suggest ways for the most likely proposals to become action.) 

As you know, our own Donahue Institute/ Institute for Governmental Affairs (IGS) is 
also helping us in a number of ways. I've discussed with its director, Dr. Arthur Eve, 
the need to identify, for example, what percent of our operating funds is being spent 
on administration, and to compare this with similar institutions in other states. 

4. The Budget Situation 

I am attempting to keep in even closer touch with the Higher Education 
Coordinating Council (HECC), and am also serving now as a member of the Executive 
Committee of Public College Presidents, which meets regularly with Chancellor Paul 
Marks. HECC has reminded us of the Legislature's firm deadline of March 15, 
established by legislative decree, for any contemplated changes in tuition and fees 
which must be shared with HECC prior to their meeting in early March. 

If the proposals of House Bill 1 go into effect, the University is scheduled to receive 
an appropriation for FY93 of $194.5 million plus an anticipated (but not assured) 
tuition retention income of $78.6 million, giving us a total of $273.1 million. This is 
viewed as level funding when compared with $271 million for FY92 (the current 
year). In FY92 the legislative appropriation was $236 million, plus $35 million in 
tuition retention. 

Your Committee on Administration and Finance is aware of some of the unusually 
challenging issues we face. Among them: 

• Will enrollments hold up sufficiently under the proposed tuition retention 
arrangements to meet our financial needs? 

• What additional mandated cost increases could be part of the picture? 

• Possible costs to us of early retirement legislation. 

• To what extent will problems concerning the funding of legitimate and 
sometimes mandated tuition waivers cause serious problems? 

• Is it acceptable for us as a university with new autonomy under the 1991 
Reorganization Act to allow tuition funds we collect (under a new tuition 
retention arrangement) to be placed in a Commonwealth trust fund which we 
do not control? 

• How should we react to the dilemma of increasing tuition and fees versus 

cutting budgets? 

It is my opinion that this Board will need to schedule a special meeting in the last 
week of February to consider issues such as these. 



5. Enhancing Relations with State Government 

As suggested, our relations with HECC are relatively good at this point. With 
clearer understandings of our respective roles and the growing autonomy of the 
University becoming increasingly important, we must enhance and preserve our role. 
Recent tentative concurrence with HECC on procedures of academic program approval 
is a good example of this. 

During the past few weeks, I've again had the pleasure of talking with Governor 
Weld (who seems to be pleased about soccer at UMass Amherst and concerned about 
football), with Lt. Governor Cellucci, and with Special Assistant Tocco whose 
assignment concerns economic development. I'd be glad to have your suggestions as to 
how we might make him and his colleagues even more aware of the University's 
great potential in assisting the Commonwealth. Concerning an early retirement bill 
now under discussion in the State House, we have made our position know to both 
the Executive and Legislative branches, and we have had some positive but not final 
responses. 

6. Listening to Trustees 

Out of breakfast discussions which I've held with many of you have come some good 
suggestions, of which I'll touch on three: 

a. Athletics The need has been identified to learn more about existing campus 
programs, their problems and their promise. I'll be gathering information about the 
nature and extent of both men's and women's intercollegiate athletics on our campuses 
and will make it available. It is my understanding that Chairman Oakes will be 
appointing a small ad hoc group to become more aware of our athletic programs and 
what approaches we might develop in the future. 

b. Image You tell me that people need to know more about the new University, 
what programs and services we offer, and where we offer them. I agree completely. 
Drawing on ideas from both admissions and public information people, we expect to 
prepare a five-campus brochure (mentioned above) similar to a Penn State example. 
We can also do more in the realm of video. Individual campus videos used for 
recruitment already exist, and a five-campus presentation is being prepared for use of 
the Presidential Search Committee. Out of this we could develop one or more 
presentations suitable for public broadcast. We also have a sample of a proposed 
occasional publication tentatively called "Nuggets" which presents short 
descriptions of University successes which are worthy of pubic attention. 

c. Retreat A serious need was expressed for Trustees to get away together in some 
form of retreat to consider major issues affecting the future of the University and 
what we can do creatively to meet them. I commend this idea, and hope that we 
can discuss it further. 



7. Working with the Presidential Search Committee 

I'm pleased to be serving with Trustee Taylor on this important committee and look 
forward to his report. I've tried to be helpful by setting up conversations for Mr. 
Taylor with David Riesman of Harvard (December 16), David Saxon, the recently 
retired chair of MIT (set for March 12) and David P. Gardner, current president of 
the University of California system (to be done by telephone, date not yet set). 
Good perspective can be gained from these "giants" of the world of higher education. 



On the subject of world-class university, I've made a list of ten major characteristics 
which I will be glad to share with Mr. Taylor and anybody else. And with the 
help of the staff of the President's Office, we're attempting to delineate our 
functions (actual and potential) which may be useful in the search and selection 

process. 

I continue to believe that we can learn more about effective central offices from the 
experience of more mature systems. My recent participation in the winter meeting of 
NASH, the National Association of System Heads, has been useful, as has been our 
growing friendly relationship with SUNY, the State University of New York 
central office. Some presidential search suggestions from that source have been 
shared with our search committee. 

In closing, I'm pleased to announce that the artist is already at work on the portrait of 
former UMass President David Knapp toward which some of you have contributed. We are 
close to reaching our fundraising goal, but there is still time to participate. Please see 
Cindy Fontaine for details. 

I welcome your questions and comments on any of these seven or other related topics. 



► 



UNIVERSITY OF MASSACHUSETTS 
AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE SPECIAL MEETING OF THE 
BOARD OF TRUSTEES 

Friday, February 28, 1992; 9:00 a.m. 

University of Massachusetts 

Faculty Conference Room 

55 Lake Avenue North 

Worcester, Massachusetts 

Committee and Committee Staff : Chair Oakes; Trustees Bogan, Finnerty, Flores, Foley, 
Haynes, Karam, Loh, Newnan, O'Leary, Pacheco, Solomont, Spence, Taylor, Vittimberga 
and Winston; Mrs. Fontaine, Secretary to the Board of Trustees 

Committee Members Absent : Trustees DiCara, Lewenberg, Poduska, Reed and Robertson 

University Administration : President Fretwell; Vice President Lenhardt; General Counsel 
Searson; Chancellors O'Brien, Penney, Deck, Hogan and Lazare 

Chair Oakes convened the meeting at 9:12 a.m.. The chair noted that this special 
meeting of the Board was called to consider two matters: setting of tuition for FY1993 and 
the contract with the Graduate Employees Organization. 

Before considering these items, the Chair asked for a moment of silence for President 
Matsuda of Chukyo University who was murdered in his hotel room in Boston last week. 
President Matsuda was in Boston to sign a sister university agreement with the Boston 
campus. 

The Board then considered the Agreement with the Graduate Employees 
Or ganization at Amherst. President Fretwell recommended that the Trustees authorize the 
Chancellor at Amherst to execute an Agreement with the Graduate Employee 
Organization/District 65/UAW ("GEO"), as amended by the parties on February 27, 1992. 
Consideration of the proposed GEO agreement had been postponed at the February 5th 
meeting in order to give the University's General Counsel the opportunity to review it. 
General Counsel's analysis raised a number of important legal concerns. Subsequently, there 
was a discussion with Chancellor O'Brien and his staff about these concerns which led to an 
agreement on proposed amendments to the contract which have been accepted by GEO. 

Chancellor O'Brien echoed the President's statement. 

Peter Underdown, Co-speaker of the Graduate Employees Organization then 
addressed the Board. His remarks were followed by Professor Ernest May who spoke of the 
Faculty Senate's support of the ratification of this agreement. It was then moved, seconded 
and 

VOTED : To authorize the Chancellor of the Amherst campus to execute an 

agreement, as amended, with the GEO/District 65/UAW. 
<Doc. T92-018) 

The next item considered was Tuition . Before starting the discussion the Chair 
noted that some media had inaccurately reported what had occurred at the Administration 
and Finance Committee meeting the day before. He reported that there was no action taken 
by the Committee, but there was a discussion of the cost of attending the university, the 
administration's intent to provide level-funding for the university, and what level-funding 
means when you consider all of the intricacies of the changing environment. He asked that 



the record be corrected and hope that reporters at the meeting make note that this is not nor 
was a confrontation with anybody in the state. 

He then stated that at that meeting the President and Chancellors made 
presentations and a recommendation that tuition be increased by 4% with the intent to 
recommend at the April meeting a 4% increase in academic fees. He noted that the 
University is legislatively obligated to set tuition by March 15th and the final setting of 
tuition is to be done by the Higher Education Coordinating Council. In order to meet the 
March 15th legislative deadline, the Board must act on tuition today and that puts the 
Board in a position of discussing tuition before it has considered in the FY1993 budget. The 
meeting concluded with the committee taking no action. There was a consensus that given 
the information available that the Board should hold the line on tuition, but that it was a 
matter serious enough to be discussed in total by the full Board. 

President Fretwell began his remarks by noting that the shortfall expected on July 
1st is estimated at $19 million dollars. The proposed tuition increase of 4% and the 
contemplated 4% increase in curriculum fees would provide additional revenue of only $5 
million dollars. There would still be a $14 million shortfall. He added that this 
recommendation had not been arrived at easily. If the University allows things to 
deteriorate further there will be serious problems in regard to accreditation of programs, 
willingness of people to come to the university, and willingness of faculty to stay. 

The impact of that shortfall at each campus was then presented in detail by each of 
the Chancellors. In addition to describing what steps would be taken to offset a decrease in 
the state appropriation, Chancellor O'Brien addressed the need to retain quality of the 
programs and instruction. 

Chancellor Penney spoke to the minor investment that the state makes in the 
students and their return to the Massachusetts economy. She also noted the concern about 
legislatively" mandated tuition waivers in relation to the tuition retention issue and the loss 
of income to the campus. This issue becomes further compounded if tuition and fees are 
combined. Another aspect, she spoke about, was the early retirement option which if passed 
would not allow the campus to fill positions vacated by early retirements on a per person 
basis. This will be a major problem for the university since retirements have been used as a 
way to cut back on expenditures by reallocating positions. 

Trustee Karam said it was an issue of user fees versus taxation. He added that the 
University needs to get its message out to the public, legislature and governor how important 
the university is and why funding is needed. He then made a motion that tuition be 
increased by four percent. Trustee Spence suggested that the University should not be 
balancing its budget with price increases, but because of its fiduciary responsibility to keep 
the quality of education and the institution going, there needs to be some reductions, an 
increase in the state appropriation and an increase in tuition. She added the Board should 
put forward a policy for next year so that tuition increases are not a way of balancing the 
budget. 

The student trustees voiced frustration at the increased costs and the fact that there 
are less services available to the students. Trustee Newnan suggested that the opportunity 
exists for the university to move into a new era and not place the burden for higher 
education on students and to lobby for level funding-the same spending power to allow the 
campuses to do what they need to do to maintain their activities. Trustee Winston 
supported the comments made by the student trustees, but spoke about the need for the 
University to maintain its accreditation status to retain students and to allow the students 
graduating to remain competitive. Trustee Vittimberga raised the issue of accessibility of 
students to the institution if increases continue. 

Trustees Flores, Haynes and Lewenberg then spoke against the tuition increase. It 
was then moved, seconded and on roll call 



-2- 



VOTED : To increase tuition rates at the University of Massachusetts for the 
Academic Year 1992 - 1993 as follows: 



Amherst 

Undergraduate (resident) 
Undergraduate (non-resident) 
Graduate (resident) 
Graduate (non-resident) 

Boston 

Undergraduate (resident) 
Undergraduate (non-resident) 
Graduate (resident) 
Graduate (non-resident) 

Dartmouth 

Undergraduate (resident) 
Undergraduate (non-resident) 
Graduate (resident) 
Graduate (non-resident) 

Lowell 

Undergraduate (resident) 
Undergraduate (non-resident) 
Graduate (resident) 
Graduate (non-resident) 

Worcester 

Medical School 
Graduate (resident) 
Graduate (non-resident) 



From: 


To: 




FY 1992 


FY 1993 


% Change 


$2,052.00 


$2,134.08 


4.0% 


$7,920.00 


$8,236.80 


4.0% 


$2,568.00 


$2,670.72 


4.0% 


$7,920.00 


$8,236.80 


4.0% 


$2,052.00 


$2,134.08 


4.0% 


$7,920.00 


$8,236.80 


4.0% 


$2,568.00 


$2,670.72 


4.0% 


$7,920.00 


$8,236.80 


4.0% 


$1,698.00 


$1,766.00 


4.0% 


$6,396.00 


$6,652.00 


4.0% 


$2,040.00 


$2,121.00 


4.0% 


$6,396.00 


$6,652.00 


4.0% 


$1,776.00 


$1,847.04 


4.0% 


$6,498.00 


$6,757.92 


4.0% 


$2,130.00 


$2,215.20 


4.0% 


$6,498.00 


$6,757.92 


4.0% 


$8,460.00 


$8,578.00 


1.4% 


$2,568.00 


$2,671.00 


4.0% 


$7,920.00 


$8,237.00 


4.0% 



Trustees Bogan, Finnerty, Foley, Karam, Oakes, Solomont, Spence, and Taylor voted 
for the motion. Trustees Flores, Lewenberg, Pacheco, Winston are recorded as opposed and 
Trustee Haynes as present. 

There being no further business to come before the Board, the meeting adjourned at 
11:10 a.m. 



(jLffXsU^ 



r- 




ul^ 



Cynthia A. Fontaine 

Secretary to the Board of Trustees 



-3- 



PRESIDENT'S REPORT 

THE UNIVERSITY OF MASSACHUSETTS 
AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

E. K. Fretwell, President 
April 8, 1992 

Examples of recent progress within the University are included in the materials presented 
last week to the meetings of the Trustee Committees on Administration and Finance and on 
Academic and Student Affairs, as well as to yesterday's Executive Committee. For the sake 
of the record and to provide additional emphasis, this report will provide a "reprise" and 
also include a few selected, additional items. 

A. University Vision Statement. Later in this meeting, the University Vision Statement 
will be presented for your approval. It attempts in its first page to define the 
particular role of this public university and to present clearly and tersely its six major 
emphases. A single paragraph then characterizes each of the five campuses. Finally, 
four operating principles are presented: strategy, accountability, efficiency, and 
partnerships. Growing out of the Chancellors' work retreat, a one-page vision statement 
for each campus also was developed. Following approval of the "umbrella" statement, 
these will be finetuned and brought to you in June. 

B. President's Action Goals. With completion of work early in March by each of the 
five university-wide task forces described in my earlier reports to you, many useful 
recommendations resulted. Based on these, I have selected 13 major goals, some of 
which are already on the way toward achievement. For reasons we all understand, I 
am focusing at this point on important goals where we can achieve results without 
significant additional funds. My four-page report appears elsewhere in materials sent 
to you for yesterday's Executive Committee. For additional emphasis, however, I list 
here the 13 goals: 

1. Sharing of library services will be emphasized. 

2. Distance learning will be encouraged. 

3. The five-campus university will present itself more effectively to prospective 
students, including a single, five-campus admissions application. 

4. Student movement among campuses will be implemented. 

5. Relations with community colleges will be enhanced. 

6. Sharing of faculty will be stimulated. 

7. Quality of academic/instructional programs will be emphasized. 

8. A coordinated approach will be developed to help the State with economic 
development. 

9. A clear and unequivocal commitment university-wide to affirmative action will be 
emphasized. 

10. A formula funding model will be established. 

11. Quality financial/business management will be ensured. 



12. A model budget process will be implemented. 

13. Data consistency in development and presentation will be encouraged. 



************************* 



With regard to goal #7 above, the statement on approval procedures for academic 
degree programs is a major step forward. Many have worked on this and they deserve 
our thanks. 

C. Working with State government. Taking a major role in public policy development, the 
working group headed by Trustee Karam deserves special commendation for its 
intensive work. He will report to you later on its progress. The presentation boards 
and charts which you will see today are a direct outcome. The IGS/ Donahue Institute 
through Lynn Griesemer and her co-workers and Norm Drucker (on loan from UMass 
Lowell) and his group are responsible for data gathering and for presentation boards. 

We have made informal presentations to the editorial staff of the Boston Globe and to 
our fellow Trustee, Secretary Robertson, as well as Chancellor Marks of the Higher 
Education Coordinating Council. Some good suggestions for improved presentation came 
from this. A session is scheduled for Senate President Bulger and his leadership 
people, and another presentation will be made to Speaker Flaherty and other 
important House members, among others. 

On March 24, I appeared before a hearing of the Joint Legislative Committee on 
Education and pointed out, among other things, the importance of giving us the ability 
to insure our property, managing our funds without unnecessary oversight, expanding 
scholarships rather than relying too heavily on student loan funds, retaining tuition 
and fees in a University account, funding tuition waivers, establishing an educational 
capital maintenance account, and allowing an optional alternative early retirement 
program which will help with outside faculty recruiting when our budget situation is 
better. 

Vice Chancellor Ed O'Malley of the Boston campus is serving as the President's liaison 
and as coordinator of the campus staff people who work most closely with the 
Legislature. This coordination represents a new and useful development. 

As meetings are held with key Legislators, we will have available a list of major 
University needs, should we have the opportunity of being asked where we need 
specific financial help. Reiterating needs defined in the FY93 budget request which 
you approved last fall, we place great emphasis on: 

I. Library funding. The University asks for $6.0 million for purchasing needed books 
and periodicals, improving information access and inter-library sharing through 
technology, and selective acquisitions. 

II. Computer networking. The University requests $4.37 million to support computer 
networking projects that will link departments and campuses together, increasing 
the communication and therefore efficiency of procedures at the campuses and in 
the system, and will provide the means for additional collaboration. 

III. Financial aid. An allocation of $4.5 million for scholarships, loans and grants 
will help to defray the effect of the rising cost of education for all students and 
enable the University to ensure equal educational opportunity and a well- 
educated workforce in the state. 



IV. Academic equipment. Funding in the amount of $6.25 million is necessary to 
protect the basic quality of instruction and research—particularly in science, 
engineering, and health programs— to meet demanding accreditation standards, 
and to produce graduates who will be competitive in the market and make 
significant contributions to the state's economy. 

V. Infrastructure. $100 million is requested for essential repairs and renovations 
according to documented capital, health and safety priorities on each of the 
campuses, (n.b. Item V is a new item described elsewhere in materials for today's 
meeting.) 

These represent areas where even a one-time, single-year additional appropriation 
could make a real difference! 

************************* 

Of paramount importance is the issue of salary improvement for faculty and staff 
personnel. We are advising Governor Weld of the necessity of giving attention to this 
need. As we approach the fifth year of no salary increases, we face not only a growing 
morale situation, but the continuing prospect of losing some of our more desirable 
faculty to universities and sometimes industries elsewhere who are in a position to lure 
some of our best people away. 

************************* 

Legislative efforts identified in the most recent Public Policy Working Group meeting 
are these: 

• DCPO. Remove the University from designer selection board process and assign 
similar duties to the Trustees of the University. 

• Appropriation. Preserve present legislation (1991 Reorganization Act) lump sum 
appropriation for the University. 

• Tuition. 

• Establish University control and accountability over tuition collected, held and 
disbursed. 

• Provide adequate fringe benefit support for employees previously paid on the 
state appropriation who will now be tuition supported. 

• Fund tuition waivers (current and future) negotiated or mandated by the state 
at the going tuition rate (particularly important when tuition and fees are 
merged). 

• Trustees determine tuition and fee rates. 

An area in need of consolidation and streamlining involves the current three building 
authorities which, over the years, served the old three-campus UMass, the former 
University of Lowell and the former Southeastern Massachusetts University. Our 
legal counsel is at work on this and drafting appropriate legislation. 

D. Looking ahead. We are contemplating a relocation of the President's Office from 250 
Stuart Street to a new location somewhere in downtown Boston. Even more important 
than the space requirement is the matter of defining what staff is necessary to carry 
out the important work of the new University under a new president. We are sharing 
with Trustee O'Leary (Administration & Finance) and Trustee Taylor (President's 



Search) a description of proposed additional staff positions, as well as possible 
procedures for financing an expanded operation. Without going into details at this 
point, I emphasize the need for a Vice President for Academic Affairs, a public 
information officer, an institutional research officer, and additional help in such areas 
as planning and in human resources. 

The Governance Document gives the President's Office the responsibility, as some of 
you will recall, for the development of a master plan in cooperation with the 
campuses. With appropriate staffing, we can move ahead in this important field. 
Planning and coordination must move hand-in-hand with attention to enrollment 
trends, program responsibilities, budget development, and building utilization. (Not 
incidentally, the work of the Infrastructure Committee led by Trustee Flores can be 
effectively related to comprehensive planning.) 

An improved five-campus approach to research and grant seeking is now underway. On 
the basis of names recommended by the five Chancellors, a new university-wide group, 
the Advisory Group on Research/Sponsored Projects, will be meeting on April 14 to 
suggest to the President's Office university policy on such matters as reviewing campus 
policies which now exist, recommending changes and /or new procedures as may be 
necessary, as well as making recommendations to improve the administration of 
sponsored projects on each campus. They may also address the possibilities of multi- 
campus approaches. This might be especially attractive to funders (see E below) who 
could see value in making most effective use of complementary strengths. In due course 
attention may be given to copyright policy, patent policy, intellectual property rights, 
indemnification, product liability, licensing arrangements, legal assistance, and 
related matters. 

Conclusion. I close with two positive items which are unrelated except in that there 
is a five-campus overtone to each one: 

• The spectacular success of our Amherst campus basketball team in the NCAA 
tournament is highly visible in terms of public recognition, media coverage and in 
widespread morale boosting. Through their success we all gain! Alumni 
organizations of the campuses joined in paid advertising to say "Well done!" (A 
plan is developing to honor Coach Calipari and his players later this month at the 
State House.) 

• What could turn out to be the first externally-funded five-campus grant from a major 
industry is now in application stages. Professor Richard Giglio of the Industrial 
Engineering Department at UMass Amherst is spearheading a grant proposal to IBM 
related to Total Quality Management (TQM). This grant is designed to encourage 
universities already active in TQM to expand their teaching and research in TQM, 
and to foster the use of TQM for running the university. You'll hear more about this 
as it develops. 



X-************************ 



I thank colleagues on the campuses and in the President's Office for their hard work, and 
look forward to my next report to you. 



UNIVERSITY OF MASSACHUSETTS 
AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
BOARD OF TRUSTEES 

Wednesday, April 8, 1992; 1:00 p.m. 

Corsair Cove 

Residence Dining Hall 

Administration Building 

University of Massachusetts 

Dartmouth, Massachusetts 

Trustee and Trustee Staff : Chair Oakes; Trustees Bogan, DiCara, Finnerty, Flores, Foley, 
Haynes, Karam, Lewenberg, Lipof, Loh, Newnan, O'Leary, Pacheco, Poduska, Reed, 
Solomont, Spence, Taylor, Vittimberga and Winston; Mrs. Fontaine, Secretary to the Board 
of Trustees 

Trustee Absent : Trustee Robertson 

University Administration : President Fretwell; General Counsel Searson; Vice President 
Lenhardt; Chancellors O'Brien, Penney, Deck, Hogan and Lazare 

Chair Oakes convened the meeting at 9:40 a.m. and thanked Chancellor Deck for 
hosting the meeting. He then welcomed Rabbi Emily Lipof, the newest member of the Board 
of Trustees. 

The first matter for consideration related to the minutes of the previous Board 
meetings. It was moved, seconded and 

VOTED : To approve the minutes of the February 5 and 

February 28, 1992 meetings of the Board. 

President Fretwell indicated that a written copy of the President's Report was 
included in the package on the table and he would forgo giving that report in order to give a 
detailed presentation entitled "The Commonwealth and its Public University." This 
information was compiled by two working groups led by Norm Drucker from the Lowell 
campus and Lynn Griesemer from the Donahue Institute. The report will be shared with 
various Legislative and educational constituencies. The presentation focuses on the need for 
a public university, what it can achieve and what the returns will be to the State. Within 
the presentation, examples of the progress made during the first six months as a new 
University was cited and what is needed to succeed as a partnership for the future. 

He also presented facts related to what has occurred over the last four years related 
to budget cuts, personnel, and enrollment. 

The Board then heard reports from the Chancellors. Vice Chancellor Dalgleish 
gave the report for the Dartmouth campus. He recognized a number of faculty for their 
research and teaching, in particular Dr. Maria Ellen, Dr. Bal Ram Singh, Dr. John Russell, 
Dr. Elaine Fisher and James Dorris, Dean of Division of Continuing Studies. 

He also recognized Tom Egan, a senior, who was named NCAA Division III National 
Diver of the Year after breaking a national record which was set back in 1982. 

Chancellor O'Brien distributed a package of clippings of events that have been 
publicized during the last few months. He reported that James Tate, English Professor and 
Poet, had won the Pulitzer Prize. 



He then spoke about a number of interesting events that have taken place at the 
campus in the last few days including three events relating to the late Silvio Conte. 

He also reported about the co-signing of a Joint Admissions Agreement with five 
community Colleges: Bunker Hill, Greenfield, Holyoke, Middlesex and North Shore. 
Students who graduate from one of the five community colleges with a 2.5 grade point 
average are guaranteed admission to the University's Amherst campus. He spoke about the 
enthusiastic support the program has received from all levels. 

He went on to say that the Trustees would be receiving a report of the campus Task 
Force on Recruitment. The report analyzes the impact of factors that have contributed to 
the decline over the last four years and makes a series of recommendations as to what would 
be necessary to increase the enrollment to 20,000 while maintaining quality. 

He then spoke about the successes of the Minutemen Basketball Team and the sense 
of excitement that was felt throughout Massachusetts. Trustee Foley asked that the 
Trustees officially acknowledge the accomplishments of Coach Calipari and the Basketball 
Team by offering the following resolution. It was moved, seconded and 

RESOLVED : We, the Trustees of the University of Massachusetts hereby, most 
heartily congratulate Coach John Calipari and his outstanding 
Basketball Team for their highly successful season. Their 
magnificent spirit exhilarated not only the entire University 
community, but also captured the imagination of the New England 
region and in fact a large national audience. 

We, the Trustees, wish to thank Coach Calipari for his extremely 
effective public presentations which have made the citizenry of the 
Commonwealth of Massachusetts feel a justifiable pride in the 
University of Massachusetts' as "their state University". 

They have been wonderful ambassadors not only of the Amherst 
campus, but of the entire University of Massachusetts system. We 
are indeed most proud of them. 

Chancellor Penney distributed a package of newsclips and spoke about the memorial 
service in honor of Dr. Matsuda, President of Chukyo University and the signing ceremony 
for an exchange agreement between the Boston campus and Chukyo University. She 

announced that a memorial fund has been set up in Dr. Matsuda's name with both the 
Governor and Mayor and a number of other notable individuals serving on the Committee, 
chaired by former University President David Knapp. 

She informed the Board that the campus would be visited by the New England 
Association of Schools and Colleges, Inc. to follow-up on the fifth year accreditation with 
the evaluation visit focussing on further developing and implementing ongoing planning 
mechanisms, budgeting, and renovations for the new doctoral programs. 

She also spoke about various grants received by faculty members at the campus and 
upcoming development events including the awarding of a $100,000 endowment for 
scholarships to science students, given by the Litton Foundation which is associated with 
Litton Industries. 

Chancellor Hogan highlighted some of the activities in the student and faculty 
area. In terms of the students, the Department of Defense through its National Renewal 
Energy Laboratory is a key sponsor next June of the Sun Race. This is an attempt to educate 
young people in the three areas of energy, environment and technical and scientific 
education. It is sponsored by the Department of Energy, General Motors, Midwest Institute of 
Research and Canadian counterparts. Thirty six schools were picked to design, build and 



-2- 



drive their cars between Dallas and Minneapolis, St. Paul in June of 1993. The Lowell 
campus has been picked representing New England and is in competition with students from 
Stanford University, University of California at Berkley, University of Michigan, 
University of Maryland and others. 

He announced that David Wegman who chairs the Work Environment Department of 
the College of Engineering and is a M.D. by training, has been appointed to the Advisory 
Committee of EPA dealing with issues surrounding the work environment. Dr. Laura Punnett 
who is also in the same department has been appointed in an advisory capacity to the 
National Institute for Occupational Safety in the ergonomics of the workplace. He also 
announced the national recognition as Coach of the Year given to George David for Cross 
Country and Track. 

He then spoke about the campus' drive for a 15% growth in funded research which 
the campus will meet this year. He spoke about the issues surrounding this and the concern 
about the continued productivity of the faculty. First, is the loss of the Research 
Foundation in Chapter 142, which maintains control and the ability to deal quickly, 
efficiently and effectively with private funds. The other concern he spoke about was 
recruitment by other schools of faculty and whether we can sustain faculty development and 
productivity. He spoke about the faculty salaries and compared them to the average of 
similar public and private colleges in New England. 

Chancellor Lazare then spoke about the state of the Worcester campus explaining 
the mission and financing of the Medical Center. He also spoke of the problems during the 
last four years including budget reductions and the impact of the increase in fringe benefits. 
Other concerns he addressed included the ability to recruit outstanding chairs. 

Chair Oakes in response to the concerns about salaries, stated that earlier this year 
the Board had taken a position within the budget submission of the need to address the 
issue of faculty salaries. He and the President are in the process of writing a letter to the 
Governor and one of the issues the Board will be dealing with when they visit various 
Legislators. 

The Board then heard reports from the Standing Committees. Reporting for the 
Academic and Student Affairs Committee, Trustee Taylor presented the recommendation for 
the Award of Tenure . There were twenty-four individuals presented from Amherst, and two 
from Boston. It was moved, seconded and 

VOTED : To concur with the President in the award of tenure to the 

following individuals: 

Amherst 

John Ahern - Landscape Architecture and Regional Planning 

Joseph Bartolomeo - English 

Richard Burt - English 

Barton Byg - Germanic Languages and Literatures 

Marta Calas - Management 

Donald Candela - Physics and Astronomy 

Pavinee Chinachoti - Food Science 

Carlene Edie - Political Science 

Gerald Friedman - Economics 

Steven Goodwin - Microbiology 

Patricia Greenfield - Management 

Peter Haas - Political Science 

Carolyn Harper - Resource Economics 

Hossein Kazemi - General Business and Finance 

Justin Lewis - Communication 



-3- 



Sheila Mammen - Consumer Studies 

Valerie Martin - English 

Jose Mestre - Physics and Astronomy 

Federico Ponce de Leon - Veterinary and Animal Sciences 

Alan Robinson - General Business and Finance 

Margaret Speas - Linguistics 

Patricia Warner - Consumer Studies 

Phillip Westmoreland - Chemical Engineering 

Jeanine Young-Mason - Nursing 

Boston 

Catherine S. Lindenberg - Nursing 
Julie Winch - Black Studies and History 

(Doc. T92-027) 

The next item was a Transfer of Tenure from the Law and Justice Program to the 
American Studies Program at the Boston campus. It was moved, seconded and 

VOTED : To concur with the President in the transfer of tenure of 

Charles Shively from the Law and Justice Program to the 
American Studies Program at the University of Massachusetts 
Boston. (Doc. T92-028) 

Then considered was a recommendation for a Waiver of the Sabbatical Leave 
obligation for Lucy Horwitz from the Boston campus. It was moved, seconded and 

VOTED : To waive the remainder of the sabbatical leave return 

obligation of Lucy Horwitz at the University of Massachusetts 
Boston. (Doc. T92-029) 

The next item was Graduation Lists from Amherst, Boston and Worcester. It was 
moved, seconded and 

VOTED : To approve the February, 1992 graduation lists at the University of 

Massachusetts Amherst, the May and September, 1992 graduation 
lists at the University of Massachusetts Boston and the May, 1992 
graduation lists at the University of Massachusetts Worcester, subject 
to the completion of all requirements as certified by the Recorder of 
the campus. (Doc. T92-025) 

The next item was approval of the Academic Degree Program Approval . Trustee 
Taylor explained that this document had been before the Academic and Student Affairs 
Committee meeting in February. He added that following a vote in principal by the 
Committee at its March meeting, there were editorial changes made by the Provosts to the 
document. Those changes were before the Board. After further discussion, it was then 
moved, seconded and 

VOTED : To approve the Academic Degree Program Approval 

Procedures as contained in Doc. T92-012, as amended. 

Trustee Taylor then offered the following resolution formally acknowledging 
Professor James Tate, the poet, who has won the Pulitzer Prize. It was moved, seconded and 

VOTED : The Board of Trustees acknowledges and applauds the superb 

recognition received by Professor James Tate, Department of English 
at the University of Massachusetts Amherst, who was awarded a 



-4- 



Pulitzer Prize for his work in poetry. His accomplishment is a source 
of pride for the entire University which the Trustees commend. 

Trustee O'Leary then gave the report of the Committee on Administration and 
Finance. The first item on the agenda was FY1991 University Financial Report . He 
explained that in 1989, the University established two important goals for financial 
reporting. First, to produce financial statements by the campuses in 1990, and secondly to 
have an audited balance sheet by 1991. Both goals have been completed on schedule. 
Trustee O'Leary commended Vice President and Treasurer Stephen Lenhardt, and Janet 
Wanczyk, University Controller for these significant achievements. He also noted that the 
Committee has had several discussions with the outside auditors and is satisfied with the 
response. It was then moved, seconded and 

VOTED : To accept the FY91 Financial Report for Amherst, Boston and 

Worcester as contained in Doc. T92-010. 



And further, 



To accept the following audit documents relating to the FY91 
Financial Report for Amherst, Boston and Worcester: 



•Required Communications Letter 
(Doc. T92-010) 

The next item was Audits . It was moved, seconded and 

VOTED : To accept the FY91 Combined Balance Sheet from the University of 

Massachusetts at Lowell as contained in Doc. T92-024. 

To accept the following Audits: 

FY91 Intercollegiate Athletics, UM/Amherst 

(Doc. T92-033) 

Operating Support Fund Imprest Checking Accounts 

(Doc. T92-022) 

Student Activities Trust Fund, UM/Boston 

(Doc. T92-019) 

WUMB Financial Statements, UM/Boston 

(Doc. T92-020) 

The next item on the agenda was the FY1993 Student Fee-Based Budgets. Trustee 
O'Leary said that at the last meeting there had been extensive discussion about tuition 
increases and the proposed four percent increase in the Curriculum Support Fee. 

Trustee Newnan then asked that the Residence Halls and Family Housing Fee at 
Amherst be separated from this motion and delayed until further information regarding 
these increases could be obtained. It was moved, seconded and 

VOTED : To table the Residence Halls and Family Housing Fee 

at the University of Massachusetts at Amherst 

Trustee Flores is recorded as opposed. 

Trustee Newnan also raised a procedural objection with the Student Activities Fee 
Increase. He stated that the Undergraduate Student Senate voted to oppose this fee. Robert 
Monahan, Speaker of the Student Senate then addressed the Board speaking against this 
fee. It was moved, seconded and 



-5- 



VOTED : To table the Student Activities Fee at the 

University of Massachusetts at Amherst. 

Trustee Flores is recorded as opposed. 

There was then continued discussion about student fees. Chair Oakes indicated that 
part-in-particle with the formula funding recommendation for the August meeting, there 
needs to be a policy on tuition and fees to enable the University to present a coherent funding 
package to the state including sources of revenue that the University will be looking for in 
the future. It was moved, seconded and 

VOTED : To approve the FY'93 Student Fees and associated budgets for the 

Amherst, Boston, Dartmouth, Lowell and Worcester campuses as 
contained in Doc. T92-021, as amended. 

The vote was 14:5. Trustees Flores, Haynes, Lewenberg, Pacheco and Winston are 
recorded as opposed. 

The next item was Revisions to Four Statements of Trusts at the Amherst Campus. 
It was moved, seconded and 

VOTED : To approve the revised Statements of Trusts as contained in Doc. T92- 

021 for the following trust funds at the University of Massachusetts 
at Amherst: 

A. General Recreation and Intramurals Trust Funds 

B. Residential Activity Trust Fund 

C. Supplemental Health Plan Trust Fund 

D. Undergraduate Commencement Trust Fund 

Two New Trust Funds at Worcester were then recommended for approval with 
their budgets. It was moved, seconded and 

VOTED : To establish the following trust funds at the University of 

Massachusetts at Worcester; the purpose and budget of each such 
trust fund is set forth in Doc. T92-021: 

A. Continuing Course Fee for Graduate Nursing Students 

B . Program Fee for the Graduate School of Biomedical Sciences 

Trustee O'Leary then spoke to the recommendation to move the College of Public 
and Community Services and its Institutes located at 250 Stuart Street to the Harbor 
Campus. He spoke about the dreadful condition of the building and the opportunity to 
relocate the College of Public and Community Services. 

The Chair then recognized representatives from CPCS who had asked to address the 
Board: Oliver Farmun, a student in the Gerontology Program, Diane Dujon from the staff 
and David Rubin from the faculty. Trustee Winston spoke about the concerns he had heard 
from the Boston campus students, specifically that their lack of involvement in the decision- 
making process and suggested the need for a more open forum. After hearing from other 
Trustees who expressed their support of the recommendation, it was moved, seconded and 

VOTED : The Board of Trustees hereby expresses its continued support of the 

mission of College of Public and Community Service and its program. 
Further, that contingent upon the fulfillment of the conditions 
outlined by Chancellor Penney that adequate space has been 
identified at the Harbor campus and that said space will be 



-& 



( 



( 



renovated in a way that will allow for the relocation of CPCS, to 
approve the following: 

That the Chancellor of the Boston campus be directed to terminate 
campus operations at the Downtown Center, University of 
Massachusetts at Boston, located at 250 Stuart Street in Boston no 
later than July 1, 1992, and to transfer such operations to the Harbor 
campus no later than August 1, 1992. 

Further, the President of the University is directed to make 
arrangements to transfer the operations of the President's Office 
space to a location in the downtown Boston area no later than 
September 1, 1992, and is hereby authorized, after conferring with 
the Chair of the Board of Trustees, to execute a lease therefor under 
such terms and conditions as he deems appropriate and to make such 
determinations and take such actions with respect thereto as he 
deems advisable. (Doc. T92-030) 

The Chair then asked that the remainder of the agenda be delayed and that the 
Board go into executive session to discuss Honorary Degrees . It was moved, seconded and 

VOTED : To go into Executive Session. 

The time was 12:15 p.m. Chair Oakes voted for the motion as did Trustees Bogan, 
DiCara, Finnerty, Flores, Foley, Haynes, Karam, Lewenberg, Lipof, O'Leary, Pacheco, 
Poduska, Reed, Solomont, Spence, Taylor and Winston. 

At 12:35 p.m., the Board returned to open session and it was moved, seconded and 

VOTED : To award honorary degrees to those individuals agreed upon in 

Executive Session and to instruct the Chancellors to proceed with 
the necessary arrangements. 

And further, 

VOTED : To transfer the Haidack Chair in Medical Education from the 

Berkshire Medical Center to the University of Massachusetts 
Medical Center. (Doc. T88-074A) 

The Board then considered a request to approve a one-year Extension of a Line of 
Credit between the University of Massachusetts and the University of Massachusetts 
Foundation. It was moved, seconded and 

VOTED : To approve an extension of the line of credit for $510,000 extended by 

the University of Massachusetts to the University of Massachusetts 
Foundation, Inc., relating to the purchase of and renovations to the 
Hadley Farm. Said extension shall be until September 1, 1992 prior 
to which a plan for amortization of said line of credit shall be 
presented by the Amherst campus to the Committee on 
Administration and Finance. Said extension shall be at an interest 
rate set a prime less 1% with an option to renew. Interest shall be 
paid quarterly on the average balance outstanding during the period. 
The line of credit is guaranteed by the Amherst campus. (Doc. T90- 
073) 

The next item was to approve a Transfer from the Trustee Reserve Account to the 
President's Office account to cover the costs of the Presidential Search. Trustee O'Leary said 



that the Committee had reviewed the projected budget for this activity and it was moved, 
seconded 

VOTED : To approve a transfer of $65,000 from the Trustee Reserve account to 

the President's Office account to cover the anticipated budget of the 
presidential search. 

Then considered was Priority Capital Projects . It was moved, seconded and 

VOTED : To approve the priority list for Capital Funding as contained in Doc. 

T92-032, Appendix 1 and to direct the President, in consultation with 
the Infrastructure Committee, to pursue state capital appropriations 
and/or other sources of funds of up to $100,000,000 for Infrastructure 
repairs and renovation projects that address health and safety, 
legal, and prevention of additional damage concerns. 

The last Committee item was a proposed vote concerning Two Biotech Park which 
would clarify prior actions of the Board. It was moved, seconded and 

VOTED : The activities of the University of Massachusetts Foundation, Inc. 

(the "Foundation") are approved as furthering the purposes of the 
University of Massachusetts. 

To delegate to the President of the University the authority 
to execute such agreements, certificates, representations and 
documents as he may determine to be advisable, necessary or 
convenient to effectuate the financing of the acquisition of Two 
Biotech Park by the Foundation for an approximately $14.5 
million purchase price and ancillary project and financing 
costs, through the issuance of bonds by the Massachusetts 
Health and Educational Facilities Authority ("HEFA") 
pursuant to a Loan and Trust Agreement between HEFA, the 
Foundation and the Trustee named therein (the "Loan 
Agreement"). This includes, but is not limited to, an 
agreement by the University to make transfers to HEFA or its 
designee from any available funds of the University of 
Massachusetts Medical School if and to the extent necessary to 
satisfy obligations under the Loan Agreement which are due 
and not paid by the Foundation; and to secure such transfer 
obligation with a lien on certain Medical School non-state 
funds. (Doc. T91-110A, Addendum 1) 

Chair Oakes reporting for the Executive Committee recommended the following 
items. It was moved, seconded and 



VOTED : To approve the University Vision Statement and Operating 

Principles as described in Doc. T91-107A. 



and, 



VOTED : To authorize the President of the University to delegate to the 

Chancellor of each campus the authority to exempt certain athletic 
coaches, as the President deems necessary, from any and all 
provisions of Trustee Document T73-090, as amended (including any 
moratorium with respect thereto) and any other similar policy that 
may be applicable, and to enter into agreements with said coaches, 
including all terms and conditions of employment. 



> 



-8- 



r 






And, to ratify the actions of the Chancellor of the Amherst campus 
with regard to Coach John Calipari. 



and further, 



VOTED : To approve the minutes of the January 22nd and February 26th 

Hospital Management Board meetings including the unaudited 
Financial Statements for November and December 1991 and January 
1992 and the Medical Staff Appointments and Reappointments for 
December, 1991 and January, 1992. 

Further, that the action concerning the Medical Center Management 
Board providing oversight and support to the Medical Center 
Hospital, Schools and Group Practice be delayed pending further 
review of the Report on the Future of the University of 
Massachusetts Medical Center. (Doc. T92-026) 

The Board then heard from Trustee Taylor on the Status of the Presidential Search . 
He reported on campus visits and the distribution of the formal announcement. He indicated 
that the process was proceeding on schedule, and distributed a copy of the compensation 
parameters which have been accepted by the full Search Committee and asked that 
Trustees who have concerns or reservations contact him. He also spoke about the need to 
strengthen resources within the President's Office. 

Trustee Flores then showed the Board a video tape produced by the University of 
Massachusetts showing the problems and needs relating to the deterioration at the Fine Arts 
Center at the Amherst campus. He noted that problems such as this exist at all the 
campuses. He thanked Art Eve and Lynn Griesemer of the Donahue Institute as well as the 
Chancellors and their staff, for their assistance to the Infrastructure Committee. 

Trustee Foley then gave the report of the Future of the University of Massachusetts 
Medical Center . Trustee Foley in reviewing the background and process said that the 
Committee had analyzed a number of factors including peer review data as well as those to 
which the University aspires. 

He then summarized the recommendations before the Board. He reported that the 
Executive Committee had reviewed the content of the report. There were some concerns that 
the legislation should receive review for consistency with legislative advisors and suggested 
that the Board accept the Report of the Future of the University of Massachusetts Medical 
School. It was moved, seconded and 

VOTED : To accept the Report on the Future of the University of 

Massachusetts Medical Center at Worcester and to authorize the 
Chair to submit said report to the House and Senate Ways and 
Means Committees and the Joint Committee on Education. 
Legislation to accomplish the goals outlined in the report shall be 
referred to the Public Policy Working Group. (Doc. T92-039) 

There being no further business to come before the Board the meeting adjourned at 
1:05 p.m. 



uLp^tJuuL^ & 3tY) -kix^ 



Cynthia A. Fontaine 
Secretary to the Board 



1 



UNIVERSITY OF MASSACHUSETTS 
AMHERST • BOSTON -DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE SPECIAL MEETING OF THE 
BOARD OF TRUSTEES 

Wednesday, May 27, 1992; 9:00 a.m. 

Cambridge Room 

Boston Park Plaza 

Boston, Massachusetts 

Trustee and Trustee Staff : Chair Oakes; Trustees Bogan, DiCara, Finnerty, Flores, Foley, Karam, 
Newnan, Pacheco, Poduska, Reed, Robertson, Solomont, Spence, Taylor, Vittimberga and Winston; 
Mrs. Fontaine, Secretary to the Board of Trustees 

Trustees Absent : Trustees Haynes, Lewenberg, Lipof, Loh and O'Leary 

University Administration : President Fretwell; Chancellors O'Brien, Penney, Hogan and Deck; 
General Counsel Searson 

Chair Oakes called the meeting to order at 10:00 a.m. The meeting was called to consider 
and act on the recommendation of the President's Search Committee . After speaking about the 
composition of the committee which was formed last December, he called on Trustee Taylor who 
chaired the Committee. 

Trustee Taylor first thanked all the members of the Search Committee for working so hard 
and promptly to bring this enjoyable experience to a conclusion. He then introduced Professor Ronald 
Story from Amherst, Professor Russell from Darmouth and Professor Uriarte from Boston, faculty 
members of the Search Committee who were present. 

He updated the Board on the events that had taken place over the last six months and how 
the Committee had arrived at its recommendation. The first step had been to choose a search firm. 
Academic Search Consultant Service, a non-profit firm from Washington D.C. was selected by the 
Committee. He then introduced Mr. Ronald Stead, a member of that firm and thanked him for his 
integrity and diligence. 

The next step involved the development of a draft "Announcement" advertising the 
objectives of the search and why the position of Presidency would be attractive to potential leaders. 
This draft Announcement was circulated to the five campuses and was discussed in meetings held by 
members of the Committee with students, faculty and staff members. Once the Announcement was 
finalized, it was sent out to 900 individuals asking for suggestions and assistance in developing a list 
of candidates for the position. Advertisements were also placed in the The Chronicle of Higher 
Education and Black Issues in Higher Education . 

In March, a group of Committee members then met to begin working on a Compensation 
Package to have in hand when prospective candidates were considering applying for the position. 
This sub-committee came up with a set of guidelines comparable to other institutions and 
recommended them to the full Search Committee who in turn endorsed and forwarded them through 
the Chair to the Board in early April. 

Initially, the list of candidates numbered almost a 100 names. The Committee met to 
consider potential prospects and narrowed the list down to 27. Of these prospects, there were nine 
women and eight African-Americans. After being invited to meet informally with a small group of 
Committee members, the list consisted of seven candidates. Unfortunately, he added, the African- 
American candidates declined further interest. These meetings helped the Committee come up with 
a list of four candidates which they then met with and came away impressed with all four 
candidates. The Committee then came to a consensus on the top candidate and unanimously voted on 



Dr. Michael Hooker as the number one choice. Dr. Hooker is currently President of the University 
of Maryland Baltimore County. 

With Dr. Hooker's permission, the Committee then proceeded with an in-depth background 
check having the search consultants contact over a dozen individuals to inquire about his history 
with higher education. Trustee Finnerty and Professor Story spent a day last week at the 
University of Maryland Baltimore campus talking to faculty, students and staff members about Dr. 
Hooker's tenure at that campus. While this was going on, Dr. Hooker met with key officials in the 
Commonwealth including the Governor, the Senate President, the Speaker, the Secretary and the 
Chancellor of Higher Education, all five campus Chancellors and groups of faculty members. 

He then introduced Dr. Hooker to the Board and was asked to say a few words. Dr. Hooker 
addressed the Board speaking of his credentials, his fondness for the University, including his M.A. 
and Ph.D. degrees from the Amherst campus. He also spoke about the challenges facing the 
University; that the University is at a turning point and the rebuilding of the University includes 
instilling public confidence and public appreciation of the University. He said the public must be 
made to know the importance of the University to the future of the state economy and its citizens. 
He went on to point out that it is crucial that Massachusetts have access to public higher education 
for the future of our children and our grandchildren. 

Chair Oakes then asked the Board if they had any questions for Dr. Hooker. Some of the 
questions asked concerned the future direction the University should take and what he would do 
regarding minority issues. 

Trustee Taylor then stated that Dr. Hooker reflects the qualities needed to lead us into the 
future. Trustee Taylor then made the following motion which was seconded and unanimously 

VOTED : To appoint Dr. Michael Hooker as President of the University 

effective September 1, 1992, the terms and conditions of such 
appointment to be mutually agreed to between the Chairman 
and Dr. Hooker notwithstanding the provisions of Doc. T87-032B. 

Chair Oakes then recognized the great effort made by Trustee Taylor and thanked him for 
his outstanding performance. Mr. Stead from the ASCS added that the search was conducted with 
first class professionalism under the leadership of Trustee Taylor. 

Chair Oakes then announced the appointment of Trustee Spence as Chair of the Transition 
Committee which would provide an orderly and productive transition. 



The meeting then adjourned at 10:35 a.m. 




Barbara DeVico 
Staff Assistant 



-2- 



UNIVERSITY OF MASSACHUSETTS 
AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
BOARD OF TRUSTEES 

Wednesday, June 3, 1992; 9:30 a.m. 

Chancellor's Conference Room 

Quinn Administration Building 

University of Massachusetts 

Boston, Massachusetts 

Trustees and Trustee Staff : Chair Oakes; Trustees Bogan, DiCara, Finnerty, Flores, Foley, 
Haynes, Karam, Lewenberg, Loh, Newnan, O'Leary, Pacheco, Reed, Solomont, Spence, 
Taylor, Vittimberga and Winston; Mrs. Fontaine, Secretary to the Board of Trustees 

Trustees Absent : Trustees Lipof, Poduska and Robertson 

University Administration : President Fretwell; General Counsel Searson; Vice President 
Lenhardt; Associate Vice President Tribble; Chancellors O'Brien, Penney, Deck, Hogan and 
Lazare 

Chair Oakes convened the meeting at 9:40 a.m. and introduced Dr. Michael Hooker, 
President-elect. He announced that Trustee Spence would be chairing a Transition Committee 
to introduce Dr. Hooker to the University community. 

Chair Oakes also welcomed Kevin Tobin, the student Trustee-elect replacing Trustee 
Pacheco and announced the forming of a Nominating Committee to work on a slate for next 
year's officers and committee assignments. 

The first item on the agenda was consideration of the Minutes of the previous 
Board meeting. It was moved, seconded and 

VOTED : To approve the minutes of the April 8, 1992 meeting of 

the Board of Trustees. 

President Fretwell then gave his report, a copy of which is attached. Some of the 
activities which he spoke about that have taken place over the last two months include: 

•Successful commencement exercises 

•Establishment of two new Sub-Committees of the Board; Audit and Athletics 

•Omnibus bill ready; provides for additional University autonomy in 

tuition setting and fund retention 
• A new Building Authority bill being drafted by Hale and Dorr 

He also reported on the progress of some of his action goals from the last meeting, 
including: 

•The progress in planning for the libraries 
•The completion of the common application form 
•Progress on the formula funding plan 

The Board then heard Reports from the Chancellors . 

Reporting for the Academic and Student Affairs Committee, Trustee Taylor presented 
the Graduation Lists from Amherst, Dartmouth and Lowell for approval. It was moved, 
seconded and 



VOTED : To approve the May, 1992 graduation lists at the 

University of Massachusetts Amherst and the May, 
1992 graduation lists at the University of 
Massachusetts Dartmouth, and the academic year 
1991-1992 graduation lists at the University of 
Massachusetts Lowell, subject to completion of all 
requirements as certified by the Recorder of the 
campus. (Doc. T92-048) 

Trustee Taylor then presented the recommendations of the Committee on Academic 
and Student Affairs for the Awards of Tenure . There were five individuals presented from 
Amherst and six from Dartmouth. It was moved seconded and 

VOTED : To concur with the President in the award of tenure to the following 

individuals: 

Amherst 

David Mix Barrington - Computer Science 

Shiladitya DasSarma - Microbiology 

Rory Miskimen - Physics and Astronomy 

J. Eliot Moss - Computer Science 

Anne Simon - Biochemistry and Molecular Biology 

Dartmouth 

Frank L. Cole - Institutional Nursing 

John K. Conboy - Psychology 

Gary A. Martin - Mathematics 

Barbara Steele - Education 

Ercan Tirtiroglu - Management 

John L. Wallin - English (Doc. T92-040) 

The next item was a Transfer of Tenure from the Department of Landscape 
Architecture and Regional Planning to the Department of Hotel, Restaurant and Travel 
Administration at the Amherst campus. It was moved, seconded and 

VOTED : To concur with the President in the transfer of tenure 

of Professors Lawrence Klar and Rodney Warnick from 
the Department of Landscape Architecture and 
Regional Planning to the Department of Hotel, 
Restaurant and Travel Administration at the 
University of Massachusetts Amherst. (Doc. T92-051) 

Then considered was a recommendation for Approval of a Biology Program at the 
Amherst campus. This program comes before the Board as Stage II; Stage I had been 
approved by the Board in October of 1991. The program consists of two existing programs in 
Botany and Zoology merging to form a modern approach to the teaching of biology. Once 
approved, the program will be sent to the Higher Education Coordinating Council (HECC) 
for their approval. It was moved, seconded and 

VOTED : To approve, subject to the concurrence of the Higher 

Education Coordinating Council (HECC), the Stage II 
proposal for an undergraduate program in Biology at 
the University of Massachusetts Amherst. 
(Doc. T91-112A) 



-2- 



The University- wide Affirmative Action/Equal Opportunity Policies were then 
discussed. It was explained that while each campus would still have their own affirmative 
action plans, the policy statements were written to reaffirm the University's dedication on a 
whole to the principles of equal opportunity. It was then moved, seconded and 

VOTED : To approve the following statements and policies on 

Affirmative Action/Equal Opportunity: 

•Statement of Affirmative Action and Equal Opportunity 
(Doc. T92-034) 

•Resolution in Support of Pluralism 
(Doc. T92-035) 

•Policy Against Intolerance 
(Doc. T92-036, as amended) 

•Sexual Harassment Policy 
(Doc. T92-037) 

Trustee O'Leary then gave the report of the Committee on Administration and 
Finance. The first item was FY93 Revenue-Based Trust Fund Budg ets. It was moved, 
seconded and 

VOTED : To approve the fee structures for the FY93 Revenue- 

Based Trust Fund Budgets at Amherst, Boston, 
Dartmouth, Lowell and Worcester, including 
the Medical Center Group Practice Plan and the 
Medical Center Hospital Budget, (Doc. T92-042) as 
described in the executive summary. 

and, 

To establish the Forensic Anthropology Services Trust 
Fund at the University of Massachusetts Amherst, as 
more fully described in Doc. T92-042, p. A-13. 

The next item was the University's Policy for Management of University Funds . 
This policy was put together by a sub-committee of the Financial Management Task Force. 
It was moved, seconded and 

VOTED : To approve the University's Policy for the Management of University Funds 
(Doc. T92-031), as described in the executive summary, which includes the 
following delegations of authority: 

1. To delegate to the President, each Chancellor, the Vice President for 
Management and Fiscal Affairs/Treasurer, the Vice Chancellors for 
Administration and Finance, and the Controllers and their designees, the 
authority to authorize payments on the University systems on behalf of the 
University consistent with Doc. T92-031. 

2. To delegate to the President of the University the following purchasing 
authority, with authority to redelegate solely to the Chancellors, their 
designee(s), or such other officers as the President sees fit: 

(a) Authority to enter into contracts for labor and materials exceeding 
$25,000. 



-3- 



(b) Authority to enter into leases of equipment for periods exceeding one 
year, irrespective of amount. 

(c) Authority to enter into leases of real property with specific Board of 
Trustee and the Division of Capital Planning and Operations 
approval. 

To delegate to the President of the University and the Chancellors 
the following purchasing authority for University-wide or President's 
Office matters and campus matters, respectively, with authority to 
redelegate to the Treasurer, purchasing directors and such other 
officers as they see fit: 

(a) Authority to sign purchase orders irrespective of type or 
amount. 

(b) Authority to enter into leases of equipment for periods which 
do not exceed one year, irrespective of amount. 

(c) Authority to enter into contracts for labor and materials and 
contracts for services under $25,000. 

To delegate solely to the President of the University: 

(a) Authority to contract for professional services to be performed by 
consultants and other persons engaged other than in an employment 
status where the amount to be expended for professional services 
under any such contract shall exceed $100,000 in any fiscal year and 
other than for services to be performed for or under the direction of 
the Board of Trustees. 

(b) Authority to sign and deliver all papers and documents relating to 
the contracting as aforesaid for services of non-employees. 

To delegate to the President of the University, with authority to redelegate 
solely to the Chancellors: 

(a) Authority to contract for professional services to be performed for the 
particular campus by consultants and other persons engaged other 
than in an employment status where the amount to be expended for 
professional services under any such contract shall not exceed 
$100,000 in any fiscal year. 

(b) Authority to sign and deliver all papers and documents relating to 
the contracting as aforesaid for services of non-employees. 

To delegate to the President of the University, with authority to 
redelegate to the Chancellors, who may subdelegate such authority as they 
determine appropriate: 

(a) Authority to contract for professional services to be performed for the 
particular campus by consultants and other persons engaged other 
than in an employment status where the amount to be expended for 
professional services under any such contract shall not exceed $50,000 
in any fiscal year. 

(b) Authority to sign and deliver all papers and documents relating to 
the contracting as aforesaid for services of, or engaging as aforesaid, 
non-employees. 



-4- 



All contracts for professional services in an amount to exceed $10,000 in a 
fiscal year should be reviewed for form and content by the appropriate 
campus Counsel. 

7. The Board of Trustees shall approve the establishment of or changes in any 
fee which meets any of the following criteria: 

a ) The fee is mandatory for any group of students; 

b) The fee is the principal charge of a major auxiliary enterprises or 
major campus services; or 

c) Any other fee which the Board of Trustees deems to be in need of 
policy review and approval. 

8. The authority for approving the establishment of any other fees within an 
existing trust fund shall be delegated to the President. The authority to 
raise or lower an existing fee shall be delegated to the Chancellors when: 

(a) The fee is for the sale of a service or project; 

(b) The fee is related to international educational 
programs; 

(c) The fee is due to single-purpose trust funds established 
to meet a discrete need which is not a major auxiliary 
enterprise or major campus service and is not mandatory; 

(d) Instructional fees for summer school; or 

(e) For all other minor fees. 

The Board then considered the FY93 Housing Services and Student Activities Fee 
Based Budg ets at the Amherst campus. These fees had been deferred from the last meeting 
and discussed again in Committee. It was moved, seconded and 

VOTED : To approve the Amherst FY93 Housing Services Fee 

increase from $1,942.00 to $1,992.00 and its associated 
budget; 

and further, 

To approve the Amherst FY93 Student Activities Fee 
of $112.50 and its associated budget and that there be 
no increase at this time. (Doc. T92-021) 

The next item, Furlough Repayment involved a $3 million dollar deduction made in 
the University's share of the supplemental appropriation to cover the repayment of monies 
used to cover furlough amounts at the Amherst, Boston and Worcester campuses. It was 
moved, seconded and 

VOTED : To approve a transfer of trust fund interest of 

$2,688,000 from the Amherst, Boston and Worcester 
campuses to cover the costs of the furlough repayment 
program as contained in Doc. T92-043. 

The Transitional Payroll Program was then considered. It was moved, seconded and 



-5- 



VOTED : To approve the Single University 

Payroll /Transitional Payroll Program at the 
University of Massachusetts Dartmouth and Lowell 
campuses. (Doc. T92-045) 

The next item was a renaming of the Capital Asset Fund at the Worcester campus. 
It was moved, seconded and 

VOTED : To approve the renaming of the Capital Asset Fund to 

the University of Massachusetts Hospital Capital 
Outlay Fund and the modifications in the existing 
fund as contained in Doc. T92-050. 

The next recommendation was to approve a Delegation of Authority to the 
Treasurer when transferring gifts or securities within the University. It was moved, 
seconded and 

VOTED : To authorize the Treasurer and Associate Treasurer to 

purchase, sell, assign and transfer any and all 
securities owned and held by the University of 
Massachusetts in any capacity, and to execute any 
assignment or other instrument. 

And further, 

To authorize the Treasurer and Associate Treasurer to 
invest and reinvest the surplus cash of the 
University of Massachusetts as directed by the Cash 
Management Policy; to sell securities received by the 
University or in the name of the Trustees of the 
University when the value does not exceed $1,000,000, 
depositing the proceeds to appropriate accounts; to 
make deposits in and withdrawals from accounts in 
the name of the University; and sign or endorse in the 
name of the University official documents and 
vouchers, including checks, drafts, letters of credit, 
certificates of deposit and withdrawal orders as 
require the signature of the financial officer of the 
University. (Doc. T92-046) 

The next item was to expand the Edward Shapiro Scholarship Fund to include 
applicants at the Dartmouth and Lowell campuses as well as Amherst and Boston. It was 
moved, seconded and 

VOTED : That the eligibility for recipients of the Edward 

Shapiro Scholarship Fund established for the benefit 
of children of employees of New England Nuclear 
Corporation, a subsidiary of the DuPont Company, be 
expanded to include the Lowell and Dartmouth 
campuses of the University system, in addition to the 
Boston and Amherst campuses as presently stated. 
(Doc. T83-105A) 

The next item was to delegate to the President the authority to expend funds until 
the FY93 Budg et is passed by the Board. It was moved, seconded and 

VOTED : To authorize the President to expend at the FY92 rate, 

state and non-state funds for the University from 



-6- 



July 1, 1992 until such time as the Board adopts the 
Operating Budget for FY93. 

Chancellor Hogan then reported on a Surplus Easement for a Canalway at Lowell. 
This would involve granting an easement of a portion of land on the Lowell campus to the 
Lowell Historic Preservation Committee for the purpose of constructing a Canalway for a 
preservation project. It was moved, seconded and 

VOTED : To declare the support of the University for the grant 

of an easement over the portion of the land of the 
Lowell campus abutting the Northern Canal at 
Pawtucket Street, as designated on the plans included 
in Doc. T92-056, to the Lowell Historic Preservation 
Commission of the United States Department of the 
Interior for the purpose of constructing and 
maintaining a walkway along the Northern Canal as 
part of the "Canalway" preservation project. The 
President is hereby directed to report this vote to the 
Division of Capital Planning and Operations, and is 
also delegated, with authority to further delegate to 
the Treasurer or to the Chancellor of the Lowell 
campus, the authority to take on behalf of the 
University all actions necessary to accomplish the 
grant of this easement to the Preservation 
Commission. 

The last two items were Hospital Management Board Finance Minutes and 
Audits . They were moved, seconded and 



And, 



VOTED : To approve the minutes of the March 25, 1992 

Hospital Management Board Finance Committee 
contained in Doc. T92-049, Addendum 1. 



VOTED : To approve the Reportable Conditions Letter for FY'91 

as contained in Doc. T92-047. 



Chair Oakes reporting for the Executive Committee recommended the following 
items. It was moved, seconded and 

VOTED : To delegate to the President of the University 

authority for all labor relations, including negotiation 
of collective bargaining agreements and contract 
administration. The President may delegate 
contract administration to the Chancellors of the 
campuses who may delegate this further as they deem 
appropriate. The Board of Trustees shall be consulted 
prior to the beginning of negotiations and kept 
informed, through the Executive Committee, of the 
progress of negotiations. The composition of 
administration bargaining teams shall be largely 
drawn from the appropriate campus or campuses 
through consultation with the Chancellor or 
Chancellors. (Doc. T92-054) 

And, 



-7- 



VOTED : 

And further, 

VOTED: 



And, 



VOTED: 



And further, 

VOTED : 



To concur with the President in the appointment by 
the Chancellor of Dr. Seymour Berger as Dean of the 
Faculty of Social and Behavioral Sciences at the 
University of Massachusetts Amherst. (Doc. T92-041) 



To concur with the President in the appointment by 
the Chancellor of Dr. Hamid Shirvani as Dean of 
Arts and Science at the University of Massachusetts 
Lowell. (Doc. T92-060) 



To authorize the President to submit to the 
Legislature a request for a special appropriation to 
fund Contractual Education Needs at the University 
of Massachusetts Dartmouth in the amount of 
$161,117, together with the arbitrator's decision and 
an explanation of the University's request. 
(Doc. T92-061) 



WHEREAS, current Department of Defense Regulations 
contain a provision making it mandatory that the Chairman 
of the Board, the President, and the Secretary, meet the 
personnel clearance requirements established for a contractor's 
facility clearance; and 

WHEREAS, said Department of Defense Regulations permit 
the exclusion from the personnel clearance requirements of 
certain members of the Board of Trustees and other officers, 
provided that this action is recorded in the minutes. 

NOW THEREFORE BE IT DECLARED that the Chairman of 
the Board, the President, and the Secretary, at the present 
time do possess, or will be processed for, the required security 
clearance; and 

BE IT RESOLVED that in the future, when any individual 
enters upon any duties as Chairman of the Board, the 
President, or Secretary, such individual shall immediately 
make application for the required security clearance; and 

BE IT RESOLVED FURTHER that the following members of 
the Board of Trustees and other officers, shall not require, 
shall not have, and can be effectively excluded from access to 
all classified information in the possession of the corporation 
and do not occupy positions that would enable them to affect 
adversely policies or practices in the performance of 
classified contracts for the Department of Defense or the User 
Agencies of its Industrial Security Program: 



NAME 

Daniel E. Bogan 
Lawrence S. DiCara 



TITLE 

Trustee 
Trustee 



-8- 







Joseph S. Finnerty 
Heriberto Flores 


Trustee 
Trustee 






Michael T. Foley, M.D. 


Trustee 






Robert J. Haynes 
Robert S. Karam 


Trustee 
Trustee 






Peter K. Lewenberg 
Rabbi Emily Lipof 
David Loh 


Trustee 
Trustee 
Trustee 






Keith Neal 


Trustee-elect 






Kevin Newnan 


Trustee 






James F. O'Leary 
Peter Pacheco 


Trustee 
Trustee 






John William Poduska, Sr. 
Mary L. Reed 
Piedad F. Robertson 


Trustee 
Trustee 
Trustee 






Alan D. Solomont 


Trustee 






Rina K. Spence 
Daniel A. Taylor 
Kevin Tobin 


Trustee 
Trustee 
Trustee-elect 






Frank J. Vittimberga, Jr. 
Thomas Winston 


Trustee 
Trustee 


It was 


further, 








VOTED: 


To approve the minutes of the March 25th and Apr 



22nd Hospital Management Board meetings including 
the unaudited Financial Statements for February and 
March, 1992, and the Medical Staff Appointments 
and Reappointments for February and March, 1992. 

Further, to support an extension of 30 days to the 
closure date only if clear indication that significant 
progress toward resolution is indicated regarding the 
collaborative agreement between the Medical Center, 
Family Health and Social Services, the Executive 
Office of Health and Human Services, the City of 
Worcester, and Worcester Health and Hospital 
Authority. (Doc. T92-049) 



And, 



VOTED : 



And further, 

VOTED : 



To establish the Silvio O. Conte Distinguished 
Professorship at the University of Massachusetts 
Amherst as described in Doc. T92-058; further, to 
concur with the President in the appointment of Dr. 
Frank E. Karasz to said Professorship. 



To establish the Wilmer Barrett Chair in Polymer 
Science and Engineering at the University of 
Massachusetts Amherst as described in Doc. T92-059; 
further, to concur with the President in the 
appointment of Dr. David Tirrell to said Chair. 



And, 



VOTED : To award an honorary degree to that individual 

agreed upon in Executive Session and to instruct the 
Chancellor to proceed with the necessary 
arrangements. 

Under other business, Vice Chair Karam reported for the Public Policy Group . He 
commended the group, particularly Norman Drucker and Lynn Griesemer for all their hard 
work putting together the "Planning to Plan" report. Chair Oakes also thanked Trustee 
Karam for his efforts. It was moved, seconded and 

VOTED : That the Board of Trustees receive the document 

"Planning to Plan: A Proposal for Trustee Action" 
with appreciation to Trustee Robert Karam, Chair of 
the Public Policy Working Group and especially the 
members of the planning subcommittee for their 
excellent and timely work on this document and 
convey the document to the President elect for his use 
as a basis for developing a planning process for the 
University. (Doc. T92-053) 

Chair Oakes then asked the Board to vote on the following resolution thanking the 
President's Search Committee, with a special appreciation to its Chair, Trustee Daniel 
Taylor. It was moved, seconded and 

VOTED : That the Board of Trustees extend its thanks and deep 

appreciation to the members of the President's Search 
Committee with special appreciation to Chairperson 
Daniel Taylor for his and their outstanding work, superb 
process and outstanding result and to authorize the Chair 
to extend the thanks of the Board to each member of that 
Committee as well as its Chairperson. 

Chair Oakes then thanked Trustees Pacheco and Winston for their time and 
contributions throughout the year as members of the Board and made presentations to each 
on behalf of the Board. 

There being no further business to come before the Board the meeting adjourned at 
11:10 a.m. 



kX^k ^ 



Barbara DeVico 
Staff Assistant 



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PRESIDENT'S REPORT 

THE UNIVERSITY OF MASSACHUSETTS 
AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

E. K. Fretwell, President 
June 3, 1992 

Brevity here is a major goal in keeping with the spirit of the Trustees' recent retreat. 
Herewith, some highlights of the past two months. 

1. Public recognition. 

• Successful (even rain-free) graduation exercises. 

• Favorable editorial response to Trustee /President visits. (New Bedford) 

• Various recognitions of faculty members. 

• Outstanding athletics success at Amherst (men's basketball and women's softball) and 
other campus athletic victories. 

2. Improving Board and President's Office operations. 

• May 4 Board retreat organized by Trustee Spence; Coopers & Lybrand report available. 

• Establishment of new Trustees' Subcommittee on Audit 

• Establishment of new Trustees' Subcommittee on Athletics. 

■c- 

• Review of University legal service scheduled for June 23 and 24. Consultants are: 

Byron H. Higgins, Counsel, University of Illinois 

Mary Elizabeth Kurz, Counsel, Michigan State University 

• Planned changeover to a university-wide payroll for all five campus begins on July 26. 

3. Legislative and governmental activities . 

• Public Policy Group climaxes spring activities (Trustee Karam will report in more detail) 
with completion of: 

• Omnibus bill ready for transmittal; provides for additional University autonomy in 
tuition setting, fund retention, developing more effective benefits arrangements, and 
streamlined arrangements with DCPO. 

• Benchmark studies with peer institutions completed. 

• "A Plan to Plan" provides springboard for president-elect. 

• Top-quality state systems and their earmarks study prepared by Coopers & 
^ Lybrand. 



• Other proposed legislation now in process: 

• Early Retirement bill modeled on suggestions by UM Amherst has received wide 
attention and support; now endorsed by HECC and transmitted to Secretary of 
Administration and Finance. 

• New building authority bill being drafted by Hale & Dorr. 

• Funding for basic infrastructure needs (Trustee Flores' Committee) being explored. 
4. Multi-campus activities. 

• At the April meeting the President presented action goals. Since then, progress is being 
made on several fronts: 

• Committee progress in cooperative planning for libraries (especially important if 
additional funds become available.) 

• Completion of "wraparound" for common application form; revision of brochure draft 
to complement the wraparound. 

• Confirmation by UM Amherst of community college joint admission arrangements. 

• Adoption by Trustees of improved program approval procedures and 
implementation. 

• Official request from Secretary for Economic Affairs Stephen Tocco for University to 
help in organizing regional meetings and preparation of "greenpapers" by university 
people to assist in preparation for Governor's policy statement. (Donahue Institute) 

• Presentation (June 3) of University-wide statements on affirmative action, equal 
opportunity, sexual harassment, tolerance and pluralism (diversity). 

• Continued progress on plans for formula funding to meet October 1992 deadline. 

• Successful activities as a result of "Conversations Across the Disciplines" mini- 
grants awarded in March. (A full report on these activities will be shared with 
Trustees when all information is completed.) 

• Faculty and deans on all five campuses, on their own initiative, competed and 
submitted, with the President's and Chancellors' enthusiastic endorsements, to IBM 
headquarters an ambitious plan for involving the University in Total Quality 
Management (TQM) involving instruction, research, and administrative practices. 
National competition winners to be announced in October. We are seeking $1.2 
million. 

• Following the recent public unrest in Los Angeles, five Chancellors agreed at May 20 
Executive Task Force to share information and stimulate additional University 
efforts concerning race relations, urban problems and related matters. 

5. President's external activities. 

• Participation with Trustees in presentation of the University's needs and potential 
to state officials. 

• Discussion (June 1) with Senator Kennedy and his staff together with presidents of 
other universities (Harvard, Boston College, Tufts, Northeastern, Brandeis, etc.) 
need for conrinuing-and where possible—expanding support for universities. 



• Meeting with the head of all German universities who was visiting Boston. 

• Lecturing to doctoral students at the Harvard Graduate School of Education. 

• Continuing to meet with the National Association of System Heads (NASH) from 
across the U.S. 



6. Transition. 



We've had a world-class search for a new president; now an attempt at a world-class 
transition! Trustee Spence is heading up a Transition Committee and will be in touch 
with each trustee to assist President Hooker in meeting members of the legislative, 
academic, business and civic communities. 

Goal is to have important functions moving along but with input from Dr. Hooker in all 
important decision-making during the next three months. For example, he will be 
involved in discussions relating to: 

• Campus vision statements. 

• Organization of suggested study groups in such areas as nursing and the education of 
teachers. 

• Budget and personnel arrangements of the President's Office. 

• Next steps beyond 'Planning to Plan." 



( 



t 



t 



UNIVERSITY OF MASSACHUSETTS 

AMHERST -BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
BOARD OF TRUSTEES 

Wednesday, August 5, 1992; 9:30 a.m. 

Faculty Conference Room 

University of Massachusetts 

Medical Center 

Worcester, Massachusetts 

Trustees and Trustee Staff: Chair Oakes; Trustees Bogan, DiCara, Finnerty, Flores, Foley, 
Karam, Lewenberg, Loh, McNeil, Neal, Newnan, Reed, Taylor, Tobin and Vittimberga; Mrs. 
Fontaine, Secretary to the Board of Trustees 

Trustees Absent; Trustees Haynes, Lipof, O'Leary, Poduska, Robertson, Solomont and Spence 

University Administration: President Fretwell; Associate Counsel Bench; Vice Presidents 
Lenhardt and Tribble; Chancellors Penney, Deck, Hogan and Lazare; Provost Gordon 

Chair Oakes convened the meeting at 9:40 a.m. and thanked Chancellor Lazare for 
the informative presentation given earlier in the morning. 

The first item on the agenda was consideration of the Minutes of the previous 
meetings of the Board. It was moved, seconded and 

VOTED: To approve the minutes of the May 27th and June 3rd, 1992 

meetings of the Board. 

Chair Oakes welcomed Ogretta McNeil, newest member of the Board. He then 
reviewed the activities of the past year, including the work of the Task Forces and the 
Public Policy Group. He also mentioned the first University-wide Annual Audit. He 
commended the Board for all their hard work in the transition to a new five-campus system. 
He also announced the appointment of Trustee Spence as Chair of the Nominating Committee. 
He then asked for the President's Report. 

President Fretwell then gave his final report "The State of the University: A Look 
Back and A Look Ahead", a copy of which is attached. Some of the highlights include: 

•full tuition retention and a $23 million budget increase for FY93 

•external research and grant funding over $150 million last year 

•expected library improvements over the next year 

•the Public Policy Group's "Planning to Plan" document completed 

•development of a plan for formula funding 

•a five-campus single payroll system effective July 26 

• the future implementation of a five-campus electronic network for data and 

voice communication as well as courier service 
•the completion of the University's Mission/ Vision Statement 
•the development of a Common University Application Form 
•a University-wide Affirmative Action policy 
•a world-class search for a new president culminating in the 

appointment of Michael Hooker. 

He then thanked the Trustees and his colleagues for all the hard work being done on 
behalf of the University and wished the University the best for the future. 



Chair Oakes then called on Trustee Foley who made the following resolution: 



Whereas, 



Whereas, 



Whereas, 



Whereas, 



Be it 
Resolved, 



Be it further 
Resolved, 



E. K. Fretwell Jr. agreed to assume the duties of Interim President of the 
University of Massachusetts on July 1, 1991, at a critical time in the 
University's history; 

under his guidance the University has made a smooth and efficient 
transition from a three campus to a five campus system, has redefined and 
promulgated its mission as the Commonwealth's public university, and has 
taken positive and important steps toward becoming a top-ranked 
University; 

E.K. Fretwell Jr. has conducted himself at all times in the discharge of his 
duties with grace and dignity, in a gentlemanly and professional manner, 
and by so doing has been a great University ambassador of good will, and 
has, accordingly, reflected well on himself, this Board of Trustees, and the 
entire University Community; 

he will be laying aside his duties as President and returning to his 
homestead in North Carolina; 

that the Board of Trustees of the University of Massachusetts, in a meeting 
assembled this fifth day of August, 1992 does hereby express not only its 
sincere and lasting gratitude but also the thanks of faculty, staff, and 
students for the contributions E. K. Fretwell Jr. has made to the betterment 
of this institution, and; 

that the Board of Trustees wishes him good health and peace of mind, as 
well as further challenges to occupy his boundless energy, for many years to 
come. 



The Board then heard Reports from the Chancellors. Provost Gordon reporting for 
Chancellor O'Brien, informed the Board of the activities taking place on the Amherst 
campus concerning Athletics, specifically the allegation of misuse with University funds in 
the Department of Exercise Science. He stated that while the Post Audit investigation 
continues, Chancellor O'Brien has asked him to head an internal campus investigation which 
will be reporting to the Board in October. This report may include recommendations should 
there be a need to change current policies. 

Chancellor Penney, in an effort to improve public relations, has met with Channel 
Five and the Boston Herald newspaper. She spoke of the success the campus experienced 
with the Tall Ships event with thousands of people enjoying the activities. Upcoming 
events include the arrival of several high level senior executives from the former Soviet 
Union in September for a year of Management Training in American business techniques, 
followed by a year of employment in American businesses. She also mentioned her trip to 
China and an exchange agreement in the works. 

Chancellor Deck expressed his appreciation to the Board for their support in 
obtaining a supplemental appropriation to fund Contractual Education Needs at the 
Dartmouth campus. He also reported on recent grants awarded to faculty and staff members 
that will support research projects in basic science and contribute to the New England 
economy. He also announced that the Massachusetts Repertory Theater has presented 
Broadway musicals on campus this summer attracting praise from the audiences and local 
critics. 

Chancellor Hogan told the Board of the Lowell campus' serious drop in enrollment at 
two of its largest professional colleges, Engineering and Management. The campus must 
balance annual expenditures and revenues by reducing payroll costs so there will be a one 



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faculty and one non-faculty staff member for every 15 FTE student. He also spoke of 
dormitory occupancy and admissions efforts to increase the percentage of students living in 
dorms versus living off campus. He then reported on a Program sponsored by the National 
Science Foundation at the Tsongas Industrial History Center that brings teachers from all 
over the country to take a look at teaching history as viewed through technology and change 
and what impact that has on our education and community life. 

Chancellor Lazare having reported to the Board earlier in the day, briefly updated 
the Board on the fringe benefits issue, the Bio-Tech Building and Worcester City Hospital. 

Reporting for the Academic and Student Affairs Committee, Trustee Taylor presented 
the Appointment with Tenure of Michael K. Hooker as University Professor. He outlined 
the terms of this appointment, noting that this is customarily available to University 
Presidents. It was moved, seconded and 

VOTED: To concur with the President in the appointment of Michael K. 

Hooker as University Professor with tenure. (Doc. T92-065) 

Trustee Taylor then presented the recommendation of the Committee on Academic and 
Student Affairs for the Awards of Tenure. There were ten individuals presented from 
Amherst, one from Boston and thirteen from Lowell. It was moved, seconded and 

VOTED; To concur with the President in the award of tenure to the following 

individuals: 

Amherst 

David Gross - Biochemistry and Molecular Biology 

Susan Jahoda - Art 

David Kittredge - Forestry and Wildlife Management 

Stephen Schneider - Physics and Astronomy 

Lawrence Schwartz - Zoology/Biology 

James Smith - Accounting and Information Systems 

Jenny Spencer - English 

Charles Treger - Music and Dance 

Edward Voigtman - Chemistry 

James Young - English 

Boston 

Catherine Lynde - Economics 

Lowell 

James Carifio - Education 

Michael Carter - Economics 

Cheryl Cox - Nursing 

Robert Gower - Education 

Richard Gross - Chemistry 

Valerie Kijewski - Marketing 

David Kriebel - Work Environment 

Jayant Kumar - Physics 

David Larsen - Physics 

Robert Malloy - Plastics 

Raphael Moure-Eraso - Engineering 

Juan Rodriguez - Education 

Richard Slapsys - Library (Doc. T92-066) 



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The next item was Contract Renewals and Non-Renewals, UM/Partmouth . Trustee 
Taylor explained to the Board that collective bargaining agreements at Dartmouth require 
the Trustees to vote on renewals and non-renewals. It was moved, seconded and 

VOTED: To concur in the recommendation for reappointment or non-renewal of 

appointment of faculty members at the Dartmouth campus as 
contained in Doc. T92-073. 

Contract Non-Renewals for Faculty, UM/Lowell was the next item. The 
faculty/librarian contracts at the Lowell campus, require notification from the Board to 
individuals not being reappointed. It was moved, seconded and 

VOTED; To authorize the Chair of the Board, to send notice of termination 

effective May 31, 1993 to faculty members at the Lowell campus as 
contained in Doc. T92-074. 



Then considered were A ppointments 
UM/D artmouth . It was moved, seconded and 



With Tenure. UM/Amherst, UM/Boston. 



VOTED: 



and, 



To concur with the President in the appointment of Peggy Schwartz as 
Associate Professor of Music and Dance with tenure, at the University 
of Massachusetts, Amherst. (Doc. T92-067) 



and further, . 



To concur with the President in the appointment of Dr. Chukwuma 
Azuonye as Associate Professor of Black Studies with tenure, at the 
University of Massachusetts, Boston. (Doc. T92-067) 



and, 



To concur with the President in the appointment of Dr. Edwin 
Melendez as Associate Professor of Economics with tenure, at the 
University of Massachusetts, Boston. (Doc. T92-067) 



To concur with the President in the appointment of Dr. Ronald D. 
McNeil as Professor of Management with tenure, at the University of 
Massachusetts, Dartmouth. (Doc. T92-072) 

The next item was Transfer of Tenure, UM/Amherst, UM/Boston and UM/Lowell . 

It was moved, seconded and 



VOTED: 



To concur with the President in the transfer of the following members 
of the Botany and Zoology Departments to the Department of Biology 
at the University of Massachusetts, Amherst: 



From Botany: 

Peter Alpert 
Peter Hepler 
Klekowski 
Lynn Margulis 
Rubinstein 
Arthur Stern 



Edward Davis 
Livija Kent 

David Mulcahy 

James Walker 



Paul Godfrey 
Edward 

Bernard 

Peter Webster 



From Zoology: 



William Bemis 
Coombs 

Vincent Dethier 
Kaulenas 
David Klingener 
Stuart Ludlum 
Rodney Murphey 
Theodore Sargent 



Eric Bittman 

Craig Edwards 

Donald Kroodsma 
Arthur Mange 
Brian O'Connor 
Dennis Searcy 



Patricia Wadsworth Christopher Woodcock 
and, 



Margery 

Mindaugas 

Joseph Kunkel 
John Moner 
John Palmer 
Alastair Stuart 

Gordon Wyse 



\ 



To concur with the President in the transfer of tenure of Professor 
Barbara Turner from the Department of Counseling Psychology in the 
Graduate College of Education to the Gerontology Center into the 
College of Public and Community Services at the University of 
Massachusetts, Boston. 

and further, 

To concur with the President in the transfer of tenure of Professor 
Michael Best from the Department of Economics in the College of Arts 
and Sciences at the University of Massachusetts, Amherst to the 
Department of Policy and Planning in the College of Management at 
the University of Massachusetts, Lowell. (Doc. T92-068) 

The next item was the A ppointment of Distinguished University Professor, 
UM/Amherst . It was moved, seconded and 

VOTED: To concur with the President in the appointment of Susan Tufts Fiske 

as Distinguished University Professor at the University of 
Massachusetts, Amherst. (Doc. T92-069) 

Trustee Lewenberg gave the report for the Committee on Administration and Finance. 
The first item was the FY93 State Appropriation Allocations . Trustee Lewenberg then re- 
emphasized the fact that new and innovative activities that have been created by the 
increased budget, need to be documented to justify the effectiveness of the additional funds. 
It was moved, seconded and 



VOTED: 



To approve the following FY93 state appropriation allocations: 



Amherst 

Boston 

Dartmouth 

Lowell 

Worcester 

President's Office 

Central Administration 

Institute for Governmental Services 

TOTAL 



$97,619,666 

36,878,611 

20,197,788 

32,286,951 

21,684,374 

258,765 

5,866,000 

487,775 

215,279,930 

(Doc. T92-075) 



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The next item was FY93 Central Services and President's Office Budg et. It was 

moved, seconded and 

VOTED: To approve the FY93 Central Services and President's Office budget as 

contained in Doc. T92-044, subject to future amendments by President- 
elect Hooker. 

The next item was the Hadley Farm Letter of Credit . The campus has been 
encouraged, by the Board, to find appropriations to pay for this purchase through gifts and 
contributions. Chair Oakes asked that the term be changed from Letter of Credit to Line of 
Credit. It was moved, seconded and 

VOTED: To approve an extension of the line of credit extended by the 

University of Massachusetts to the University of Massachusetts 
Foundation, Inc., relating to the purchase of and renovations to the 
Hadley Farm. Said extension shall be until April 15, 1993, and shall 
be at an interest rate set at prime less 1% with an option to renew. 
Interest shall be paid quarterly on the average balance outstanding 
during the period. The line of credit is guaranteed by the Amherst 
campus. (Doc. T90-073) 

Next on the agenda was the approval of the Hospital Management Board Finance 
Committee Minutes . It was moved, seconded and 

VOTED: To approve the minutes of the April 22nd and May 20th, 1992 

Hospital Management Board Finance Committee as contained in Doc. 
T92-064, Addendum 1. 

The Board then discussed the University Licensing Program . This proposal would 
protect the University from use of its insignia by outside businesses. It was moved, seconded 
and 

VOTED: To approve the University licensing program for trademarks and use 

of the University's name and logo as contained in Doc. T92-078. 

There was then discussion about the next agenda item, Disposition of 250 Stuart 
Street. Trustee Lewenberg told the Board that the Committee had made a wording change 
to the original motion indicating the proceeds from the sale of the building would be 
available for the University of Massachusetts. 

Chair Oakes then told the Board that this subject had come up at the Executive 
Committee where there had been a discussion that any money earned be earmarked for 
scholarships to disadvantaged students in the Boston area. It was agreed that this would be 
an agenda item in October. It was moved, seconded and 

VOTED: To authorize the President, on recommendation of the Chancellor of 

the Boston campus, to submit a proposal to the Asset Management 
Board under the provisions of Chapter 7B of the General Laws for a 
project for the use of the University's facility at 250 Stuart Street in 
Boston, such use to be consistent with the standards set forth in 
Chapter 7B; further, to direct the President to request the State 
Treasurer to establish a trust fund for the proceeds of such project 
pursuant to Section 8 of Chapter 7B; such trust fund to be for the 
benefit of the University of Massachusetts; further, to authorize the 
President to take all actions necessary to secure approval of such 
project by the Asset Management Board and to implement the project 
upon its approval. (Doc. T92-030, Addendum 1) 



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Trustee Lewenberg also reported on the Audit Sub-Committee and the actions taken 
including updating the Audit Protocols and the Annual Audit Plan . It was moved, seconded 
and 

VOTED : To approve the University of Massachusetts Audit Protocols as 

contained in Doc. T92-062 as amended. 

And further, 

VOTED: To approve the Annual Audit Plan for FY93, FY94, FY95 as contained 

in Doc. T92-063, as amended. 

Trustee Lewenberg was then asked if the Administration and Finance Committee was 
involved in the investigation of the Athletic Department at Amherst He responded that, as 
earlier reported, the Amherst campus was proceeding with their own investigation headed 
by Provost Gordon and that there will be a discussion of this subject at the Athletic 
Committee meeting later in the day. 

Chair Oakes then gave the report for the Executive Committee. The first item was 
approval of Campus Councils . It was moved, seconded and 

VOTED: To concur with the President in the appointment of members to 

Campus Councils at the University of Massachusetts Boston, 
Dartmouth and Lowell as contained in Doc. T91-108, as amended. 

The next item was Worcester City Hospital . Chair Oakes explained to the Board 
that the Executive Committee had amended the following vote authorizing the President to 
take all actions necessary to establish a Chapter 180 corporation, subject to the approval of the 
Board of Trustees. It was moved, seconded and 

VOTED: To authorize completion of the transactions contemplated by the 

Memorandum of Understanding dated December 5, 1991, by and among 
the University of Massachusetts acting through its Worcester Campus, 
the Executive Office of Health and Human Services, the Family 
Health and Social Services Center, and the Worcester Health and 
Hospitals Authority, as heretofore and hereafter extended including, 
without limitation, the following: 

1. Authorization for the Chancellor of the Worcester campus to 
extend the terms and provisions of such Memorandum of 
Understanding and the licenses granted pursuant thereto for a 
period ending not later than December 4, 1992, in order to 
effectuate the transactions contemplated in such Memorandum 
of Understanding. 

2. Authorization for the President, subject to the approval of the 
Board of Trustees, to take all actions, including the naming of 
the directors thereof, necessary to establish a Chapter 180 
corporation, the sole member of which shall be the University 
of Massachusetts, as provided in Chapter 138 of the Acts of 
1992. 

3. Authorization for the Worcester campus to provide $6.1 
million dollars of funds from the Hospital Trust Fund to such 
Chapter 180 corporation, in order to assist it in accomplishing 
the transactions contemplated in said Memorandum of 
Understanding and said Chapter 138. 



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4. Authorization for such Chapter 180 corporation to receive $4.1 
million dollars of funds from the Commonwealth of 
Massachusetts acting through its Executive Office of Health 
and Human Services and $1.0 million dollars of funds from the 
City of Worcester, all to assist said Chapter 180 corporation 
in accomplishing the transactions contemplated under said 
Memorandum of Understanding and said Chapter 138. 

5. Authorization for said Chapter 180 corporation to accept and 
purchase assets formerly associated with the Worcester City 
Hospital, including without limitation, land located at Queen 
and King Streets in Worcester, Massachusetts, buildings 
located thereon and equipment heretofore utilized in the 
provision of health and mental health services and /or in the 
support of such services by the Family Health and Social 
Services Center, the Worcester Area Community Mental 
Health Center, the Fairlawn Rehabilitation Hospital, and 
the University of Massachusetts acting through its Worcester 
campus. 

6. Authorization for said Chapter 180 corporation to enter into: 
(i) agreements with the Family Health and Social Services 
Center, the Worcester Area Community Mental Health Center, 
the Fairlawn Rehabilitation Hospital, and the University of 
Massachusetts acting through its Worcester campus for the 
renovation of part of the buildings and premises formerly 
known as Worcester City Hospital for the benefit of such 
parties; (ii) appropriate agreements with other parties for 
the demolition of certain of such buildings and disposition of 
such items of personal property as it shall deem appropriate 
to such parties and others; and (iii) an appropriate 
Memorandum of Understanding with the Division of Capital 
Planning and Operations. 

7. Authorization of said Chapter 180 corporation to enter into 
agreements with the Conversion Board, the Department of 
Public Welfare, and other appropriate State agencies and 
authorities for such rate subsidy and other agreements as the 
Chapter 180 corporation shall deem appropriate for the 
support it renders toward the provision of health and mental 
health services at the premises formerly known as Worcester 
City Hospital. 

8. Authorization for the Chancellor of the University of 
Massachusetts at Worcester to accept for the Teaching 
Hospital the transfer of a Radiation Therapy Determination 
of Need heretofore held by the Worcester City Hospital 

and /or the Worcester Health and Hospitals Authority and to 
accept a permanent license for the operation of an advanced 
life support ambulance program within the City of Worcester 
and such other communities as said Teaching Hospital shall 
hereafter determine appropriate for such ambulance program; 
and to enter into agreements with such State agencies, the 
City of Worcester, and such other communities as the Teaching 
Hospital shall from time to time deem appropriate for the 
support of such ambulance program. (Doc. T91-121, Addendum 
I) 



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I Next was the A ppointment of Dean of the College of Business and Industry, 

UM/Dartmouth . It was moved, seconded and 

VOTED : To concur with the President in the appointment of Dr. Ronald C. 

McNeil as Dean of the College of Business and Industry at the 
University of Massachusetts, Dartmouth. (Doc. T92-072) 

The next item on the agenda was the A ppointment of a Vice Chancellor for Student 
Affairs, UM/ Amherst . It was moved, seconded and 

VOTED; To concur with the President in the appointment of Dr. Thomas B. 

Robinson as Vice Chancellor for Student Affairs at the University of 
Massachusetts, Amherst. (Doc. T92-071) 

The next item was an Amendment to the By-Laws, the purpose being the 
establishment of a Governance Committee. Chair Oakes first appointed members to the 
Nominating Committee; Trustee Spence as Chair and Trustees DiCara and Lewenberg. The 
Governance Committee would in addition to performing the duties of the Nominating 
Committee, review the operation and organization of the Board. 

There was then discussion about the importance connected with a by-law change and 
the need for the Board to study any change in a more timely fashion. It was pointed out that 
a Governance Committee, would in fact, study this very issue. The forming of this Committee 
is meant to coincide with the appointments to the Nominating Committee. 

The Board then decided that the Nominating Committee should include in their 
report to the Board, their findings on whether or not the Board would benefit from a new 
standing Committee. It was moved, seconded and 

VOTED; To charge the Nominating Committee, in addition to the duties 

outlined in Article IV, Section 1 of the By-Laws, to review the overall 
governance issues of the Board and the desirability of amendments to 
the By-Laws, including the need to establish a permanent Governance 
Committee. 

The next item was Multi-Year Contracts . It was moved, seconded and 

VOTED; To continue the moratorium on all multi-year contracts for non-unit 

professional staff at the Amherst, Boston and Worcester campuses and 
extend this moratorium to the Dartmouth and Lowell campuses until 
June 30, 1993. 

The Early Sabbatical Leave Option, UM/Boston was the next item on the agenda. 
It was moved, seconded and 

VOTED; That faculty bargaining unit members at the Boston campus eligible 

for sabbatical leave in the 1993-1994 academic year may apply for a 
one semester half-pay or one year half-pay sabbatical leave in the 
1992-1993 academic year. Any said member whose application is 
approved by the Provost will be eligible for a subsequent sabbatical as 
if the current sabbatical had been taken as originally scheduled, and 
will be required to return to the University immediately following 
the sabbatical and remain for at least one year of full time 
appointment beyond the originally schedule sabbatical. (Doc. T92- 
081) 

The next item was the approval of the Hospital Management Board Minutes . It 
was moved, seconded and 



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VOTED: To approve the minutes of the May 26th and June 17th Hospital 

Management Board meetings including the unaudited Financial 
Statements for April and May, 1992 and the Medical Staff 
Appointments and Reappointments for May, 1992. (Doc. T92-064) 

The next item was the Awarding of Honorary Degrees . It was moved, seconded and 

VOTED; To award honorary degrees to those individuals agreed upon in 

Executive Session and to instruct the Chancellors to proceed with the 
necessary arrangements. 

Trustee Flores then gave the Board a brief update on the Infrastructure Committee 
which had met yesterday. A final Infrastructure report will soon be transmitted to the 
Board following campus review. There was also a discussion regarding tuition retention funds 
and how the campuses can best utilize such funds. Trustee Flores has suggested that some of 
these funds be used for construction projects badly needed by the campuses. 

Trustee Foley then asked that the Committee on Academic and Student Affairs study 
the issue of simplifying the transferring of credits between campuses. Ms. Nethersole, 
Director of Student Affairs said the campuses are well aware of this issue which is part of 
the "Interchange" project being worked on. A full report will soon be presented to the 
Committee on Academic and Student Affairs. 

Chair Oakes then welcomed student Trustees Kevin Tobin from Dartmouth and Keith 
Neal from Lowell. 

The Chair was then asked to reiterate to the Division of Capital Planning and 
Operations the need for Capital Funding at the Animal Care Facility at Amherst and the 
Coastal Zone Research Laboratory at Dartmouth. It was moved, seconded and 

VOTED: To direct the Chair of the Board to send a letter to the Division of 

Capital Planning and Operations and the Secretary of Education, 
reaffirming the Board of Trustees' priorities for capital funding for 
the Animal Care Facility at Amherst and the Coastal Zone Research 
Laboratory at Dartmouth. 

There was then discussion about the status of the Building Authority legislation 
currently before the Governor for his review. Chair Oakes talked about the desire to create 
one building authority incorporating the powers of the three current building authorities as 
well as establishing a Governance Board consisting of nine members from the Board of 
Trustees to operate the Building Authority as a function of the University. The next step was 
for the Governor to submit the proposed legislation to the Legislature. 

There being no further business to come before the Board, the meeting adjourned at 
11:45 a.m. 




Cynthia A. Fontaine 

Secretary to the Board of Trustees 



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Document T92-082 

PRESIDENT'S REPORT 

THE UNIVERSITY OF MASSACHUSETTS 
AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

E. K. Fretwell > . 

August 5, 1992 

"The State of the University: A Look Back and A Look Ahead" 

As the baton of the presidency of the University is about to be passed, it is appropriate 
that I share observations on some of the achievements of the past 14 months as well as 
selected thoughts on major challenges the University faces in the immediate future. 

In brief, the state of the University is significantly better than it was a year ago as a 
result of teamwork that turned out amazingly well. This involved trustees, chancellors, and 
other campus people, officials of the Commonwealth who realized both the importance and 
the potential of the University, and uncounted others whose participation one way or 
another continues to make the University truly a living organism— students, faculty, staff, 
alumni, donors, other friends and citizens in general. 

Ulysses, the eternal voyager of Tennyson's poem of the same name, remarks that "though 
much is taken, much remains...." In other words, though one voyage is completed, another is 
about to start. In today's language, we've made a number of points this year, but there's 
still a lot to be done. This was a year of coming together, of athletic victories, of 
recognition of poetry, and many other notable events. Fiscal 1992, just completed, was 
concluded without any major budget recissions. Ordinarily, that's not much to cheer about. 
But in contrast with the massive cuts of earlier years, FY92 provided a time for breath- 
catching and the beginning of conscious forward planning. (Since FY89 for example, state 
appropriations had been cut by about one-third, nearly $120 million.) 

As fiscal year 1993 opens, I note four causes for some satisfaction (not complacency), as well 
as a word of warning: 

1 . In the budget process, we were recognized as one University . 

2. We gained full tuition retention and a $23 million budget increase . 



3. In a few days, new leadership will be provided by a new and highly-touted president 
whose selection was a result of the most effective and non-political search in the 
history of the University. 

4. All of the above points have contributed to a growing recognition of the University as 
being a major factor in the future success of the Commonwealth. We can indeed be a 
part of the "value added" future of the state. 



****************************************** 



In the real world of course, there are some downside elements. From my vantage point, I 
observe that a great deal of our collective time and effort is being spent on what a military 
organization (which we are not) calls damage control. We have to work hard constantly to 
achieve the kind of autonomy which the Saxon Commission report identified as^being of 
great importance. We must be constantly on guard to retain our identity and our autonomy 
(as we seek more) in order to serve our constituents most effectively. Like the Red Queen in 
Alice, we have to run very hard just to stay in the same place. 

But look what we continue to achieve! 

• Over 51,000 students (graduate and undergraduate). 

• Over 12,000 faculty and staff (about 1/3 at the Medical Center). 

• An operating budget of nearly $1 billion, slightly over 1/4 of which comes from the 
state. 

• External research and grant funding over $150 million last year. 

Those of us who participated in graduation exercises this spring had the opportunity to 
look into the faces of our thousands of graduates. Some are exhilarated, some are tense, 
some are laughing. There they are! Our new alumni— young and old, from all areas of the 
world, the country and especially the state, contributing to the diverse population of our 
University. UMass is people and ideas coming together. We are a big part of the future of 
the Commonweal th-and sometimes the world. 

It-******-*******-************* ********* ******** 

With reference to progress this year, let me share with you three major conclusions: 
A. The reorganization legislation has stimulated a number of positive steps forward. 



-2- 



B. The campuses have responded and are working together more effectively in terms of 
common interests related to instruction, research, and public service. 

C. The President's Office/Central Administration has taken on additional leadership 
roles at the same time that it studies appropriate delegation of " certain 
responsibilities to the campuses. 

A. OUTCOMES OF REORGANIZATION 

Following passage and signing of Chapter 142 in July 1991, the five-campus University did 
a number of things for the first time: 

1. We established five task forces with significant participation from each campus in 
Financial Management, Academic and Student Affairs, Information Systems, Human 
Resources and Personnel, and Budget. 

2. Coming from the task force on Budget and Planning and approved by the Chancellors, 
a sin gle budget request for state support funds was prepared and then approved by the 
Trustees on October 2, 1991. Based on this, we presented to the Trustees Committee on 
Administration and Finance (and they approved on July 22, 1992) a set of allocations 
for state funds whereby: 

• 65% of all new state funds are to be incorporated into the Base and Restoration 
amount for each campus, and 

• 35% should be set aside for Transitional Issues and Mission Enhancement . 

With specific reference to the 35%, each Chancellor has proposed significant steps 
contemplated for immediate action on his/her campus. Details will be presented to 
you and your fellow Trustees at the October meeting. Emphases include (but are not 
limited to): 

• access and retention 

• program enhancement (including accreditation needs) 

• economic development 

• equipment and facilities improvement 



-3- 



• assistance to graduate students 

Library improvement will also take place (through special funding via the Higher 
Education Coordinating Council). 

It is essential—and I put great emphasis on this— that each campus be "ready to 
demonstrate clearly and as quantitatively as possible that the new funding actually 
makes a difference . Legislative and Executive Branch people, as well as the general 
public, need to be convinced that we know how to spend public funds in a clearly 
targeted way and without delay. 

3. The Public Policy Group chaired by Trustee Karam stimulated some major activities 
this year in terms of knitting the University together, developing clear and credible 
data, and presenting information about us to important state government people and to 
the media. Assisted by the IGS/Donahue Institute, by Coopers & Lybrand, by Hale 
and Dorr, by individuals from the several campuses, and by a hard-working, often- 
meeting committee of institutional research and government relations personnel, the 
Group was responsible for: 

• Two sets of charts (encompassing 24 separate boards) describing the University's 
mission, our financial make-up and changes in support. 

• Peer group data, showing how our campuses compare with similar institutions in 
other parts of the country. 

• An ambitious "book" (including some of the above) entitled Planning to Plan which 
will be of great value to the new president and his fellow workers in shaping 
program, planning, and budget in the months immediately ahead. 

• Preparation of a Comparative Study of Public University Systems by Coopers & 
Lybrand identifying common characteristics of strong public university systems and 
suggesting steps we need to take. 

• Stimulus also for the work now underway in developing a plan for formula funding 
(see below). 



-4- 



One of the most significant outcomes of the Group's work was the development of the 
1992 University of Massachusetts legislative package. Included were a number of 
recommendations from the Committee on the Medical Center headed by Trustee Foley. 
Other parts of the bill sought to enhance the University's autonomy and to clarify 
certain technical language in the original 1991 reorganization bill. Some of our 
proposals were not included in the budget bill which emerged from the Joint Conference 
Committee and some others were vetoed. We should start planning soon so that these 
matters receive top priority in September. 

4. The first multi-campus audit by an outside firm was completed covering the three 
"old" campuses (Amherst, Boston, and Worcester). In FY93, the audit of all five 
campuses (adding Dartmouth and Lowell) will take place. Coupled with the creation 
of the new Trustees' audit sub-committee, good management practices and clear public 
accountability will be encouraged. 

5. The five-campus payroll system went into effect on July 26, 1992 with good cooperation 
from all campuses. A comprehensive picture of all University payroll activity and 
full timely reporting to the State of such activity will take place. 

6. A portion of the "new" dollars available in FY 1993, $500,000, will be put toward the 
implementation of a five-campus electronic network for data and voice communication 
as well as courier service . 

7. Financial management practices, and data consistency are being upgraded and 
regularly reported on by the University and Campus control staffs. 

8. Despite some continuing inflation and the constant shortages of resources, the Trustee 
action to hold the tuition increase to a modest 4% was clearly done with the issue of 
student access in mind. No one enjoys a tuition increase, especially in view of our 
relative "high cost standing" nationally among public institutions. In recent months 
certain other states have had increases far larger than ours. I believe we did a decent 
job of facing reality. 

9. Formula funding is being developed through the University- wide Budget and Planning 
Task Force. By September 15, 1992 we will have the components of a State "asking" 
formula ready for the comprehensive University. By March 15, 1993 we will have a 



-5- 



formula for distribution of State and related operational dollars to the five campuses 
of the University ready for Trustee review and approval. 

ft******************-*-**-***-************ 

B. THE CAMPUSES WORKING TOGETHER ON PROGRAM CONCERNS 

The development of a spirit of mutual trust leading to working together effectively has 
been my highest goal. The five campuses have had traditions of operating as separate and 
sometimes quite autonomous institutions. (A mature system— the University of California is 
often cited— prqvides a context in which individual campuses can draw on common strengths.) 
(Not incidentally, a study currently underway for the Association of Governing Boards 
emphasizes the importance of trust among the individual campuses and between each 
campus and the central administration.) 

Let me touch briefly on a number of multi-campus achievements: 

1. The revised and greatly improved procedure for approval of new programs emerged 
after long discussion and was approved and put in place by the Trustees in April. 

2. The University-wide mission/vision statement, again the result of extensive revision 
and improvement, was approved by Trustees on April 8, 1992. It was subsequently 
forwarded to the Higher Education Coordinating Council and included in their state- 
wide document describing the three sectors of public higher education. (Our individual 
campus statements will be developed in the near future under the direction of the new 
President.) 

3. A number of multi-campus bodies (I'll not take time here to list all ten major groups) 
were continued, reorganized or established anew. Of great importance among them are 
the Budget and Planning Task Force mentioned earlier, the Academic Advisory Council 
of Provosts, and a new group of research and project officers. 

4. The development of a Common University Application Form for the undergraduate 
campuses has been a project of high priority during the spring. The first phase of this 
project, the production of a common form and back cover for existing campus in-state 
applications has been completed and will be in use during the 1992-93 admissions 



-6- 



season. The second phase, the development of the common application form with 
campus-specific supplements, is well underway and a draft will be presented to 
Chancellors in September. The common application will be available to applications 
in the fall of 1993. 

5. Libraries and library services are of paramount importance to each campus afitl to the 
University as a whole. A new and permanent organization of librarians has been 
approved. Recommendations and action items which have come out of the group 
include starting a five campus courier service (funds are now available), the sharing of 
serials information, plans for selective acquisitions, electronic networking capabilities, 
and budget planning recommendations. 

6. Significant success was achieved in a modest project entitled Conversations Across the 
Disciplines, funded by the President's Office. It succeeded in bringing people from the 
several campuses and from different disciplines together in a focussed effort to look at 
timely issues and make recommendations in such areas as Asian-American studies; 
recruiting and retaining minority students, faculty and administrators; teaching and 
advising college freshmen; and family literacy. Relationships have been enhanced. 
Reports will be shared. 

7. Toint seeking of external funds, again on a multi-disciplinary basis, was represented in 
the April 30 proposal for a $1.2 million grant application to IBM developed by 
leaders on all five campuses and endorsed by the President and by Governor Weld. 
Results of this national competition are expected in October. If successful, the 
University would expand existing efforts to integrate the concepts of TQM (Total 
Quality Management) in the curriculum, research, and administrative operations of 
each campus. 

8. Student movement among campuses, on either a short-term or "permanent" basis has 
been studied by a committee of five-campus admissions people. Recommendations for 
procedures for temporary course taking at another campus are under preparation and 
will be available by September 1 in time for Spring semester transfers. Draft 
procedures for permanent transfer have been developed and brochures are under review. 

9. Faculty cooperation and exchang es can be one of the greatest strengths of the five- 
campus University if fully utilized. Given the realities that (a) each faculty member 



(especially those with tenure) has a home base in a particular department on a given 
campus, and (b) our basic philosophy is that work with another campus is typically 
voluntary, faculty participation in plans for cooperation and exchanges is vital. (This 
is not an area where orders are issued and followed!) Professor Ron Story of the 
History Department at Amherst and Secretary of the Faculty Senate on that campus, 
is at work on a paper due in the President's Office August 31 which will 5 provide 
suggestions and guidelines in this important area. (Not incidentally, faculty in 
engineering and other areas have proposed plans for distance teaching and learning in 
their fields, an approach which could be a useful pilot arrangement.) 

10. Relations with community colleg es are vitally important in providing upper-division 
access, especially but not exclusively for students with limited funds and /or late 
decisions to go on for the baccalaureate degree. A major step forward taken by the 
Amherst campus involves signed agreements with certain community colleges to assure 
appropriate freshmen in those institutions of automatic admission to junior status at 
the Amherst campus. Other UMass campuses have articulation agreements and will 
seek, from time to time, to expand and improve them. 

11. The education of teachers and other personnel for the K-12 public schools of the 
Commonwealth continues to be a major commitment of the University. However the 
education reform movement shapes up, there are many ways in which the campuses 
can help. At a recent meeting which I called, the deans of education made clear to me 
their solid commitments to these efforts, emerging cooperation from campus disciplines 
beyond schools of education, a need for greater recognition of what is already going on, 
and additional positive attention (and resources!) from University leadership. 

12. The fact that economic development is this far down the list shouldn't suggest a lack 
of importance. Selected activities on the five campuses to assist the Commonwealth 
were collected by IGS and disseminated in May along with the "Planning to Plan" 
document. Simultaneously, as reported earlier, the President initiated conversation 
with Stephen Tocco, Secretary for Economic Development, and his staff. As a result, 
the IGS has, on behalf of the Secretary, organized a series of focussed regional 
meetings throughout the state and has identified faculty members from campuses to 
prepare "green paper" think-pieces for the use of the Governor's people in developing 
state-wide policy. 



-8- 



13. Affirmative Action has been a way of life for the campuses for some time. A 
comprehensive University-wide policy was adopted by the Board on June 3, 1992. We 
are moving closer to a consistent reporting form and single annual reporting date for all 
campuses. Also adopted were a resolution in support of pluralism, a policy against 
intolerance, and a sexual harassment policy. 

if*********************************** 

C. THE PRESIDENTS OFFICE /CENTRAL ADMINISTRATION 

In light of President-elect Hooker's arrival and in relation to our improved budget 
situation, the move to provide additional staffing in the President's Office is good news. 
While in general the campuses have been helpful in sharing senior staff members to help in 
University-wide work assignments, and while we have had the advantage of outside 
consultants such as the law firm of Hale and Dorr and the consultants/accountants Coopers & 
Lybrand, the long-term way to operate an effective and strong President's Office is to have 
on board really good people who bring highly specialized skills and are able to function 
effectively as a team under the direction of the President. I'm very pleased that Michael 
Hooker will have this opportunity. 

The present staff, which is basically that assigned to the former three-campus university 
after the era of major budget cuts, deserves commendation for handling an increased 
workload, sometimes under pressing circumstances. Additions in such areas as academic 
affairs, institutional research and policy development, as well as governmental relations 
and external affairs are all very necessary. 

Staff persons from the campuses assigned to work with the Legislature have been doing a 
better job of communicating with the President's Office and with each other toward the goal 
of all consistently "singing from the same songsheet." 

Concerning the Office of General Counsel, a report from external consultants I appointed is 
now available. 

Certain overarching issues remain which will require careful attention in the months and 
years ahead. Among them: 



1. Priorities . If resources continue to be tight, how will the University determine where 
to place major emphasis? What's the most useful role of system and campus vision 
statements? (It is assumed that it is better to do fewer things exceedingly well, rather 
than many things in a mediocre manner.) How can institutional research help us to 
plan most effectively? What major policy decisions must be made? 

2. Allocation of functions . To what extent, if any, is additional specialization by 
campuses part of the answer to the first question? Conversely, is there a clear 
definition of what all campuses with undergraduate programs should offer in the 
years ahead? 

3. Teaching/learning . While the standard semester and class hour system appears to be 
here to stay, at least in most places, how do we avoid "overteaching" in some 
instances and leaving students behind, in others? In what ways should our 
instructional approaches reflect the coming world of more and more non-traditional 
students? of possible greater uses of technology? 

4. Public service and research . The University, as noted, is beginning to be a major engine 
to power economic recovery through such means as applied research and technology 
transfer. Along the way, however, basic research efforts, whether in such fields as 
health, material science or human behavior, must not be ignored. How can we balance 
these needs? How can sufficient resources be provided? 

5. Physical setting . We continue to be concerned about the serious deterioration of our 
physical plant. The recent study under Trustee Flores' committee identified some $100 
million worth of top priority needs, with attention to serving persons with disabilities 
and with eliminating situations which are physically dangerous. With only a small 
portion of the new budget aimed in this direction, what should we do next? 

6. Rewards . Most of us in education are not here for the tangible rewards alone. Nor do 
students go to college just to make money afterwards, although it may sometimes seem 
that way. Higher education is really a process of opening new doors and pointing out 
new vistas. After a while, if we are successful as good teachers students get so they 
can do these things increasingly on their own. How can we encourage the attraction, 
professional growth, and retention of the most talented and successful faculty members 
who can have the most positive effects on students? No university can be any better 



-10- 



than the quality of its faculty and staff. We must be more concerned with making the 
University a truly good place to work in terms of relationships among people, as well 
as resources such as libraries and equipment and, of course, salaries and benefits. 

7. Evaluation . Since time immemorial, faculty have been evaluating students and 
assigning grades or the equivalent. But to what extent do we in useful ways evaluate 
our own performance as teachers, staff persons, and those cast in visible leadership 
positions (including chancellors and trustees themselves)? And how can we more 
effectively evaluate institutional performance and against what criteria? 

8. Decision-making . A strong central structure—the Board of Trustees and President's 
Office— is necessary and timely. Leadership, a clear sense of direction, and ultimate 
responsibility all go together. In standard terms, boards makes policy and executives 
carry it out. But is it really that simple? Wise observations have been made by 
people at the Association of Governing Boards, by Clark Kerr, Marian Gade, and 
others. There are many dynamic and often vexing issues here. Through retreats and 
other approaches, including the expanding role of a Trustees' Committee on 
Governance, the opportunity exists to seek clear guidelines— even beyond the present 
Governance document (which might deserve study and possible updating!). Along the 
way, shouldn't additional attention be given to which levels of decisions might be 
strictly campus matters, which should involve inter-level discussion, and which are 
clearly central decisions? 

9. Building bridg es. In many ways during recent months under the new Board of Trustees 
stronger relationships are being formed with friends in both the Legislative and 
Executive Branches, as well as with business, labor, education (both K-12 and higher), 
and with the rich diversity of cultural communities of which the Commonwealth can 
be proud. My single and concluding question is simply this: How can these 
relationships be strengthened even more for the mutual benefit for all concerned? 



**********************X.***4.***»* 



-11- 



I close by sharing with you the final paragraph of the Saxon Commission report which, 
although written more than three years ago, rings loud and clear today: 

In our view, the prize is worth the struggle. If Massachusetts can 
unleash the potential of its public university, and add new capacity <-"- 
to the state's already remarkable educational enterprise, then it will 
truly be prepared to carry its leadership into the next century and 
beyond. Few states face the future from so strong a position, and none 
have such potential for greater strength. 

I salute each of you— Trustees, colleagues, friends—for your important roles and the work 
which you are doing on behalf of our University. I'll watch with great interest your efforts 
and your successes in the future. Good luck to you all! 



-12- 



UNIVERSITY OF MASSACHUSETTS 

AMHERST -BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES 

Wednesday, October 14, 1992; 9:30 a. m. 

Room 163C 

Campus Center 

University of Massachusetts 

Amherst, Massachusetts 

Trustees and Trustee Staff : Chair Oakes; Trustees Bogan, DiCara, Finnerty, Flores, Foley, 
Karam, Lewenberg, Loh, Neal, Newnan, Foduska, Solomont, Spence, Taylor, Tobin and 
Vittimberga; Mrs. Fontaine, Secretary to the Board of Trustees 

Trustees Absent : Trustees Haynes, McNeil, O'Leary, Reed and Robertson 

University Administration : President Hooker; Vice Presidents Lenhardt and Story; Associate 
Vice President Tribble; General Counsel Searson; Chancellors O'Brien, Penney, Deck, Hogan and 
Lazare 

Chair Oakes convened the meeting at 9:40 a.m. and called on President Hooker to give 
his report. 

President Hooker informed the Board that he would be sending them a report on his first 
six weeks in office. He then reported that last night, he with members of the Board and the 
Chancellor, had met with several student groups concerning recent events on the campus. This 
meeting had provided an opportunity for students to hear for the first time his position on their 
feelings about the unsafe atmosphere, the lack of sensitivity on the part of the police and the low 
number of minority faculty and staff members at the campus. 

President Hooker went on to say that he believes some of these problems stem from the 
topic of culture on campus and across the state and that typically, minority and white students 
have not interacted before coming to the University. He added that a culture change must take 
place ~ an appreciation of the value of multi-culturalism and the value of diversity. The 
problems facing the campus are a reflection of a broader problem in society and the solution must 
begin in universities and colleges. 

Specifically, in addition to hiring more security officers, there will be meetings beginning 
this Saturday with representatives from a group of students who have made a list of demands on 
the University. 

Chancellor O'Brien then spoke about the seriousness of the situation on but that the 
campus is moving in the right direction. He added that on Friday, he will release a detailed list of 
actions to be taken promptly. In addition to the hiring of additional security officers, there will be 
meetings beginning this Saturday with representatives from a group of students who have made 
a list of demands on the University. Actions already taking place include: immediately replacing 
federal dollars with our own dollars for the Upward Bound program, contributing to the 
recruitment of minority students to the campus and a substantial orientation program for new 
students. 

Trustee Tobin, the student representative from the Dartmouth campus then asked that 
these concerns be addressed as a university-wide issue. 



Trustee Flores then spoke of the commitment of the Board to support the President and 
the Chancellor in their quest for racial harmony on the campus and the fulfillment of their 
promises. 

Chancellor Penney then reported on the recent successes of two football players on 
campus, seniors Steve Austin, starting quarterback and Sean Munroe, starting wide receiver — 
both were honored by the New England Football Writers Association and the Coca-Cola Bottling 
Company where they received Gold Helmet Awards. She also reported that enrollment at the 
Boston campus has increased 1.5% and that more than 25% of the degree-seeking undergraduates 
this year are members of minority groups. She announced that the University has received 
$1,280,041 in gifts from alumni, friends, corporations, foundations and civic and labor 
organizations during the 1991-1992 fiscal year, a 60% increase from the $815,200 donated in 1990- 
1991. 

Chancellor Deck announced recent awards and recognition's to Dartmouth campus 
Faculty: the MWRA (Massachusetts Water Resources Authority) had renewed biology Professor 
Jefferson Turner's subcontract with Battelle Ocean Sciences to perform plankton analysis in 
Boston Harbor, Massachusetts Bay and Cape Cod Bay. Dr. Timothy O'Sullivan, assistant 
professor of chemistry, is recipient of a $40,425 Dwight D. Eisenhower Mathematics and Science 
Education Grant Award. Professor Gerard Koot is the recipient of a National Endowment for the 
Humanities Grant Award of $60,106 for a project entitled "Historical Interpretation of the 
Industrial Revolution in England." The National Science Foundation had made a $95,703 
instrumentation and Laboratory Improvement Award to Dr. Robert Caverly, Professor of 
Electrical and Computer Engineering. 

Chancellor Hogan reported briefly on the continuing concern on declining enrollments at 
the Lowell campus. He also announced that faculty have volunteered to come in on afternoons 
and evenings to conduct workshops and seminars that have been very well received. The 
campus has also just completed an annual review of student athletes and is pleased to announce 
that out of 450 students participating in inter-collegiate activities their cumulative average was 
2.64, up for the third time. 

Chancellor Lazare commented on the fringe benefit issue. Through the great efforts of 
staff members, the Commission on Administration and Finance has signed a Memorandum of 
Understanding that would allow the Medical Center to pay only what the actual costs which 
comes to a reduction of $10 million a year. 

Trustee Flores then updated the Board on efforts of the Infrastructure Committee with 
regard to the consolidation of the campus building authorities. Some of the issues have been the 
total number of members of the Board of the Building Authority which will be 11, of whom 6 
shall be present trustees from the University, the limitation of Board membership to two full 
terms and eliminating the need for the signature from the Chancellor of the Higher Education 
Coordinating Council (HECC) currently required for bonding purposes. 

The Chair then asked for a motion to approve the Minutes of the previous meeting of the 
Board. It was moved, seconded and 

VOTED : To approve the minutes of the August 5, 1992 meetings 

of the Board. 

Trustee Taylor then gave the report of the Committee on Academic and Student Affairs 
that had met on October 16th. Items that the Committee considered and recommended to the 



-2- 



Board included Graduation Lists. Awards of Tenure, a Transfer of Tenure and a Waiver of 
Sabbatical Leave Return. It was moved, seconded and 



VOTED : 



And, 



VOTED : 



To approve the September, 1992 graduation lists at the University of 
Massachusetts Amherst, subject to completion of all requirements as 
certified by the recorder of the campus. (Doc. T92-093) 



To concur with the President in the award of tenure to the following 
individuals: 



And further, 

VO TED: 



And, 



VOTED : 



Amherst 

Imrich Chlamtac, Electrical and Computer Engineering 
John M. Gerber, Plant and Soil Sciences 

Worcester 

Richard E. Baker, Molecular Genetics and Microbiology 



To concur with the President in the transfer of tenure to Dr. Jane G. 
Zapka as Professor of Medicine from the University of Massachusetts 
Amherst to the University of Massachusetts Worcester. (Doc. T92-095) 



To waive the remainder of the sabbatical leave return obligation of 
Professor Joel Spruck, Department of Mathematics and Statistics at the 
University of Massachusetts Amherst. (Doc. T92-091) 



Trustee Taylor also mentioned that the Committee heard from Provost Gordon on the 
Restructuring Plan at the Amherst campus and commended him for his efforts. 

There was then discussion about the status of the Common Application Form and several 
Trustees asked that the implementation of this be a high priority issue.. President Hooker told 
the Board that this issue would be discussed with the Chancellors at a meeting later in the day 
and he will be reporting back to the Board in the near future. 

In Trustee O'Leary's absence, Trustee Spence gave the report of the Committee on 
Administration and Finance. The first item was the FY1993 Operating Budg et. It was moved, 
seconded and 

VOTED : To approve the FY1993 Operating Budget for the Amherst, Boston, 

Dartmouth, Lowell and Worcester campuses, the Maurice Donahue 
Institute for Governmental Services, the President's Office and Central 
Administrative Services as contained in Doc. T92-085. 



The next item was the FY1993 Tuition Retention Spending Plan . It was moved, 
seconded and 



VOTED : To approve the FY1993 Tuition Retention Spending Plan; further, that 4% 

of tuition receipts be used for maintenance and repair or for equipment 
purchases. (Doc. T92-097) 

The subject of the Coastal Zone Research Laboratory project at Dartmouth was then 
discussed. Chair Oakes said this topic has been before the Board and the Board had allocated a 
million dollars to the Capital Plans list that included the Coastal Zone Research Lab. It was 
stressed that the Coastal Zone Lab is an economic development project that can benefit the entire 
region of Southeastern Massachusetts as well as the University 

Chair Oakes then suggested the President undertake a study and come up with a list of 
high priority project items from each campus. It was then moved, seconded and 

VOTED : To direct the President to undertake a study and recommend to the 

Committee on Administration and Finance a capital priority project's list, 
including health, safety and new projects as well as suggested sources of 
funding. 

It was then moved, seconded and 

VOTED : To approve the budget priorities, parameters, and assumptions 

contained in the FY1994 State Budget Request; further, to approve the 
University's budget request formula as contained in Doc. T92-098. 

The next item was the Site Acquisition, UM/Boston . It was moved, seconded and 

VOTED : To authorize the President, in consultation with the Chancellor of the 

Boston Campus, to prepare a proposal for the acquisition of the Calf 
Pasture parcel by the University; further, to concur in the granting of an 
easement by the Water and Sewer Commission to the Metropolitan 
District Commission of approximately 100,000 square feet adjacent to the 
waterfront for the purpose of construction of a park and harborwalk. 
(Doc. T92-099) 

The next item was Audits . It was moved, seconded and 

VOTED : To accept the following Audits: 

Dean's Fund Administration and Control, UM/Worcester 
(Doc. T92-083) 

Bursar's Office, Checkwriting System Report, UM/Boston 
(Doc. T92-084) 

Trustee Loh asked about the 250 Stuart Street issue and was told it had since been 
resolved. 

Chair Oakes then reported on actions taken by the Executive Committee. The first item 
was the Hospital Management Board Minutes. It was moved, seconded and 

VOTED : To approve the minutes of the July 28, 1992 Hospital Management Board 

meeting including the unaudited financial statements for July and 
August and the FY1992 Interim Financial Statement. 



Further, to approve the completion of transactions contemplated by the 
Memorandum of Understanding dated December 5, 1991 by and among 
the University of Massachusetts Worcester, the Executive Office of 
Health and Human Services, the Family Health and Social Services 
Center, and the Worcester Health and Hospitals Authority. 

Further, to approve the formalization of an affiliation agreement between 
the University of Massachusetts Medical Center and the Milford 
Whitinsville Regional Hospital. (Doc. T92-088) 

The next item was a change in the Campus Council list at UM/Boston. It was moved, 
seconded and 

VOTED : To approve the revised Campus Council list at the University of 

Massachusetts Boston as contained in Doc. T91-108 as amended. 



and 



The University Health Services By-Laws were then approved. It was moved, seconded 



VOTED : To approve the revisions to the University Health Services By-Laws as 

contained in Doc. T80-093B. 

The next item was the Appointment of Dean of the Graduate S chool at UM/LowelL It 
was moved, seconded and 

VOTED : To concur with the President in the appointment of Jerome L. Hojnacki, 

Ph.D. as Dean of the Graduate School at the University of 
Massachusetts Lowell. (Doc. T92-089) 

The next item was the Professional Salary Article Agreement. UM/Amherst and 
UM/Boston . Chair Oakes explained to the Board that this agreement would put the Professional 
Staff Union SEIU, Local 509 on par with the rest of the unions whose agreements are currently 
before the Legislature for funding. It was moved, seconded and 

VOTED : To approve the salary article agreement for the Professional Staff Union 

SEIU, Local 509 at the University of Massachusetts Amherst and Boston. 
(Doc. T92-101) 

The Delegation of Authority for a Universit y Non-Unit Professional Staff Salary 
Schedule was the next agenda item. It was agreed that this item would come back to the Board 
before implementation. It was moved, seconded and 

VOTED : To authorize the President to establish a University Non-Unit 

Professional Staff Salary Administration Program. 

The next item was the Naming of the Ambulatory Care Center, UM/Worcester . 
Chancellor Lazare said that Joseph T. Benedict, Chairman of the Hospital Management Board, 
was held in the highest esteem in the Worcester community particularly at the Medical School. It 
was moved, seconded and 

VOTED : To name the Ambulatory Care Center at the University of Massachusetts 

Worcester in honor of Joseph T. Benedict, Chairman of the Hospital 
Management Board and dedicated friend of the University of 
Massachusetts Medical Center. (Doc. T92-103) 



-5- 



The Committee had also approved a list of Honorary Degrees from Boston . Lowell and 
Worcester . It was moved, seconded and 

VOTED : To award honorary degrees to those individuals agreed upon in 

Executive Session and to instruct the Chancellors to proceed with the 
necessary arrangements. 

Trustee Spence was then asked to give the report of the Nominating Committee. The 
Committee recommended that the Athletic Sub-Committee become a standing Committee of the 
Board and would continue to explore the complex athletic issues facing the University. Trustee 
Spence asked that the issue of changing the annual meeting of the Board originally recommended 
by the Committee, be deferred until the Trustee reappointment process is worked out. Finally, 
she reported that the President will be reviewing the overall governance issue of the Board and 
reporting back tot he Nominating Committee. It was then moved, seconded and 

VOTED: To approve the By-Laws of the Board of Trustees of the University of 

Massachusetts (Doc. T91-100) with the following amendments: 

- Article III, Section 1 is hereby amended by striking out the word "three" 
and inserting in place thereof the word four, and by adding the Athletic 
Committee. 

- Article III, Section 5 is hereby amended by inserting after subsection (c) 
the following: 

(d) The Athletic Committee shall have the responsibility of reviewing 
and recommending to the full Board: 

i. preparation of a master plan for the development of a cohesive 

university- wide athletic policy, including general athletic affiliations and 
overall athletic development. 

ii. policies involving athletic affairs, activities, and services. 

It was then moved, seconded and 

VOTED : To confirm and approve the Officers and Committee Chairs of the Board 

set forth in Doc. T92-100, all to serve until the next annual meeting of 
the Board. 

Trustee Loh then asked that a voting Student Trustee member be placed on the 
Committee on Administration and Finance and that in the future, a minority member of the 
Board be considered as a chair of a Committee. Chair Oakes acknowledged Trustee Loh's 
concerns, and Trustee Vittimberga was assigned tot he Committee on Administration and 
Finance. 

Chair Oakes then spoke about the composition of the Search Committees at the 
University of Massachusetts at Amherst and Dartmouth and announced the members of each 
Committee. It was moved, seconded and 

VOTED : To concur with the Chair of the Board in the naming of the Search 

Committees at the University of Massachusetts at Amherst and 
Dartmouth. 



-6- 



Under Other Business, the Board heard from Professor Auschlander, who made a 
statement on behalf of the unions representing faculty and librarians at the University of 
Massachusetts Boston, Dartmouth and Lowell. She spoke about the lack of salary increases and 
its effect on the campuses and asked the Board for their support. 

President Hooker commended that this issue is a high priority on his agenda and after a 
discussion, it was moved, seconded and 

VOTED : The Board of Trustees hereby recognizes the long-standing need for 

salary increases for faculty and staff at the University of Massachusetts 
and publicly affirms its commitment to effectuating such salary 
increases. 

There being no further business to come before the Board, the meeting adjourned at 11:20 
a.m. 




'JtsiX^Ls 





/' 



Cynthia A. Fontaine 

Secretary to the Board of Trustees 




-7- 



UNIVERSITY OF MASSACHUSETTS 

AMHERST -BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
BOARD OF TRUSTEES 

Thursday, December 3, 1992; 9:30 a.m. 

Chancellor's Conference Room 

University of Massachusetts 

Boston, Massachusetts 

Trustees and Trustee Staff : Chair Oakes; Trustees Bogan, Bok, DiCara, Finnerty, Foley, Haynes, 
Karam, Lewenberg, Loh, Neal, Newnan, O'Leary, Poduska, Reed, Solomont, Taylor, Tobin and 
Vittimberga; Mrs. Fontaine, Secretary to the Board of Trustees 

Trustee Members Absent : Trustees Flores, McNeil, Spence and Robertson 

University Administration : President Hooker; General Counsel Searson; Vice Presidents Boyd 
and Lenhardt; Chancellors O'Brien, Penney, Deck, Hogan and Lazare; Vice Chancellors Page and 
Stanton 

Chair Oakes convened the meeting at 9:30 a.m. and welcomed Dr. Derek Bok to the 
Board. He then asked for a motion to approve the Minutes of the previous meeting of the Board. 
It was moved, seconded and 

VOTED : To approve the minutes of the October 13, 1992 meeting 

of the Board. 

Chair Oakes then called on President Hooker to give his report. 

President Hooker reported on his trip to Mexico accompanying Governor Weld on 
Massachusetts trade related activities which included meetings with President Salinas and other 
public officials. 

With respect to University business, President Hooker told the Board that he had met 
with Rafael Rangel, President of Institute Technical of Monterey which is the M.I.T. of Mexico. 
They have asked UMASS to cooperate in several areas such as Robotics, an interest to the 
Computer Science Department at Amherst, and Biotechnology and environmental issues of 
interest to all the campuses. They are also interested in a student exchange program to take place 
this summer. 

He then went to speak about efforts with the CONACYT which is the Mexican National 
Science Foundation that has before it a proposal from the Amherst campus, for an $18 million 
grant in support of a partnership for the building of a Radial Telescope in Mexico, the world's 
largest telescope of its kind. 

President Hooker then mentioned the delay of one week of the move of the President's 
Office to 18 Tremont Street. Also in the works/ was a seminar for himself, Chancellors and 
interested Trustees to learn more about health care financing. The accounting firm Ernst & 
Young are in the process of setting up a date. 



He then reported on the status of the three searches being conducted for positions in the 
President's Office: Director of Public Information, Director of Government Relations and Director 
of Labor Relations, all of which are expected to be filled in the near future. 

President Hooker then asked for the Chancellor's Reports. Chancellor Lazare reported on 
the Worcester campus' Convocation honoring guest speaker Dr. Antonia Novello, the national 
Surgeon General. He then spoke about the time of crisis facing academic medicine in the areas of 
education, research and health care. There is pressure for change in medical education, more 
people competing for NIH research dollars and the uncertainty of the national health care issue. 
These concerns will play a major part in the future of the Medical Center and need to be studied 
further. 

Chancellor O'Brien first thanked President Hooker for his help with the telescope project, 
a project the campus is eagerly looking forward to. He then reported on the progress made on 
campus involving multi-culturalism. There have been several meetings with the Student Group 
ALAN A which represents Asian, Latin American, Afro- American and American Indian students. 
These meetings led to several commitments by the administration such as increasing the number 
of students and faculty of color, the replacement funding for the Outward Bound program, 
increased scholarships for students of color and conducting teach-ins during the Columbus Day 
holiday. He informed the Board that the Amherst campus is looking to fill 65 faculty positions 
compared to 4 last year and that several searches are underway. Those positions include a Vice 
Chancellor for University Relations and Development and an Athletic Director. The search for a 
Dean of Engineering has been reopened and will take more time to fill. 

Chancellor Deck announced the establishment of a Center for Marine Bio-Sciences Policy 
which will provide a systematic focus to research technological advances in biotechnology and 
the study of bio-medical processing. 

In the area of improving science education, Tim Sullivan from the Department of 
Chemistry recently received an award from the National Science Foundation in excess of $900,000 
to develop a Buzzards Spray Rim project. This will help educate elementary school teachers 
introducing science education concepts to their curriculum. 

He also reported on the development of doctoral programs at the Dartmouth campus. 
The Electrical Engineering program has recently been reviewed by a team of external consultants 
who have recommended that this program is an excellent investment for the Commonwealth of 
Massachusetts. 

He then congratulated the Women's Soccer team, national runners up in the NCAA 
Division III, of the National Championships. 

Chancellor Penney reported on the recent business breakfast sponsored by Heet Bank, 
New England Telephone, Bank of Boston, Pilgrim Health Care and Shawmut Bank. The keynote 
address was given by Mr. Peter Mead, the new head of the New England Council. Two awards 
were given out at the breakfast, one to Jackie Arthur, Vice President of a Bio-Technology 
company and who chairs the Advisory Board for the College of Management and UMASS Boston 
graduate, present Trustee, Robert Haynes. 

She also informed the Board of a fund-raising dinner for the College of Nursing. Nursing 
students at UMASS Boston continue to have the top SAT scores of all students at the campus and 
enrollment in that area continues to mushroom; there are 845 nursing students which makes that 
program the fifth highest in the United States. She added that 17% of those students were male. 



-2- 



She then mentioned several authors connected with the campus presently making news 
with their recent publications: Professor Barry Bluestone who has co-authored the book with his 
father, "Negotiating the Future" endorsed by President-elect Clinton and Nigel Hamilton, Visiting 
John F. Kennedy Scholar through the MacCormack Institute, who has written a book about 
President Kennedy, titled "Reckless Youth". 

She then provided an update on the Doctoral Track in Education. There has been 300 
requests and applications for 10 places in the program which is scheduled to start September of 
next year. 

A question was raised about the status of the Pump Station. She told the Board that 
discussions are taking place and a major effort is in place to raise money to renovate it through 
Vice Chancellor O'Malley. 

Chancellor Hogan reported on the enrollment issue on the Lowell campus. Through 
seminars, open houses and requests for applications, it appears enrollment may go up modestly. 
Total enrollment has been down 18% and if we arrest the freshmen class at the same level, the 
campus will still be down 7%. An update will be presented in the near future. 

He then reported on a proposal requested by President Hooker to develop and sustain an 
industrial economy sensitive to environmental and social issues. A draft proposal is now being 
shared with key economic people from Massachusetts and the final version will be ready by the 
first of the year. 

Trustee Poduska then gave the report of the Committee on Academic and Student 
Affairs. He first expressed his pleasure at the vision this Committee has for the University for the 
long range future. 

The first item had been Graduation List, UMASS Worcester . It was then moved, 
seconded and 

VOTED : To approve the award of the Masters degree in Medical Sciences at the 

University of Massachusetts Worcester to the following individuals: 

Mr. Jude Clancy 

Ms. Lynda Zorn (Doc. T92-110) 

The next item, Contact Non-Renewal. UMAS S Dartmouth was deferred due to new 
information received by the President's Office. 

A Transfer of Tenure, UMASS Amherst was the next item to come before the 
Committee. It was moved, seconded and 

VOTED : To concur with the President in the transfer of tenure to Robert P. Wolff 

from the Philosophy Department to the W.E.B. DuBois Department of 
Afro- American Studies at the University of Massachusetts Amherst. 
(Doc. T92-109) 

The next item was the Campus Vision Statements . President Hooker told the Board that 
these statements were the first steps in a long process of refining a vision for the University and 
translating the vision into a strategic plan; it will be constantly revised with the goal of becoming 
recognized by the year 2000, as the best public University system in the country. 



-3- 



There was then discussion about the sentence in UMASS Boston's statement concerning 
Access. Trustee Loh suggested the word "address" be changed to "meet" to show the campus 
intends to honor the vision statement's claim to achieve the campus' goals. Chancellor Penney 
pointed out that in fact, the campus cannot meet full financial need of every student. Trustee 
Lewenberg suggested that we move ahead with the present statements with the understanding 
that they are evolving statements. 

Chair Oakes then suggested that Trustee Loh's concern be referred back to the Committee 
for further discussion. It was then moved, seconded and 

VOTED : To approve the Campus Vision Statements and Operating Principles 

as described in Doc. T92-117, as amended. 

Trustee Lewenberg then gave the report of the Athletic Committee. He discussed the 
Statement of Purpose which will help guide the Athletic Committee in its deliberations. He then 
read the following statement: 

"The Athletic Committee of the University of Massachusetts Board of Trustees was established to 
provide policy leadership in athletics, provide support for individual campus athletic programs while 
developing university-wide objectives, and offer guidelines for athletic programs and departments in 
conformity with standards set by the National Collegiate Athletic Association (NCAA) and regional 
Conferences. 

The following areas are of immediate and specific concern for the Committee: 

• the academic success and standing of all UMASS athletes; 

• the commitment to Title IX in athletics and the issue of gender equity; 

• accessibility for all students to varsity, junior varsity or intramural athletics; 

• the overall positioning of athletes within the university community; 

• certifying that the athletic program at each campus is managed with the highest 
standards of ethics and integrity. " 

It was moved, seconded and 

VOTED : To approve the Statement of Purpose for the University of Massachusetts 

Athletic Committee listed in Doc. T92-119, as amended. 

Trustee Lewenberg then listed the other items discussed at the meeting including: an 
update on the status of the Mullins Arena, an update on the Hockey program at UMASS 
Amherst, the status on the search for an Athletic Director, a report on Booster Clubs, a discussion 
on athletic conference realignments and a report on Title IX. 

Chancellor Hogan then spoke to the Board the dire need for a sports facility at the Lowell 
campus. 

In Trustee Spence's absence, Trustee O'Leary gave the report of the Committee on 
Administration and Finance. The first matter was the Development of a Long-Term Capital 
Financial Plan . President Hooker explained that this matter was crucial for the University. 
Looking at the state's proposed five year capital budget, it was clear that the needs of the 
University would not be met by State dollars and that they had to come up with an alternative 



plan. The University will continue to pursue a capital funding strategy with senior state officials 
as part of a partnership. 

It was moved, seconded and 

VOTED : To approve the development of a long-term capital financing plan for the 
University, including: selection of an investment banker; working with the 
Massachusetts Health and Educational Financing Authority (HEFA) to obtain 
tax-exempt financing on the basis of the University's system-wide credit; 
reviewing with senior state officials the capital plans of the University and the 
role of the state in providing capital support; determining the appropriate 
debt capacity of the University and each of its campuses; prioritizing a capital 
spending program to be the basis for borrowing; and obtaining any general 
authorizations needed from other state agencies relative to proceeding with 
such a capital financing plan. It is understood that a priority project listing 
and the actual financial implementation of the plan will be subject to approval 
by the Board of Trustees at a subsequent meeting. (Doc. T92-118) 

The next item was the Hadley Farm Financing, UMASS Amherst . There was discussion 
about the fundraising efforts which is currently handled by the University and Relations 
Development Office. Several Trustees expressed a strong interest on how this matter was being 
handled and requested the lease be negotiated and subject to final approval of the Board. 

It was then moved, seconded and 

VOTED ; To authorize the University of Massachusetts to enter into lease negotiations with 

the University of Massachusetts Foundation, Inc., for the use of the Hadley Farm 
by the Amherst campus upon such terms and conditions as shall be determined 
by the Treasurer of the University, said lease to be subject to further approval by 
the Board of Trustees. (Doc. T90-073) 

Vice President Lenhardt then gave a brief description of the FY92 Financial Report and 
the Required Communication Letter . It was then moved, seconded and 

VOTED: To approve the FY1992 Financial Report and the Required 

Communications Letter as contained in Doc. T92-114. 

The next item was the Hospital Management Board Finance Committee Minutes. It 
was moved, seconded and 

VOTED : To approve the minutes of the June 17, 1992 and May 20, 1992 Hospital 

Management Board Finance Committee as contained in Doc. T92-104. 

The Audit Sub-Committee had met on November 18 and recommended the following 
Audits to the Committee on Administration and Finance. It was moved, seconded and 

VOTED : To accept the following Audits: 

Department of Pharmacy and Clinical Pharmacy, UMASS Worcester 
(Doc. T92-107) 

FY92 WUMB Radio, Financial Statement, UMASS Boston 
(Doc. T92-106) 



-5- 



Chair Oakes gave the report of the Executive Committee. The first item was the 
Incorporation of the W orcester City Campus Corporation. Originally authorized at the August 
Board meeting, the closing would take place this afternoon. It was moved, seconded and 

VOTED : That the formation of Worcester City Campus Corporation on November 

6, 1992 be and the same hereby is ratified and approved, with Gail 
Frieswick, Stephen Lenhardt, and Derrick O. Hollings serving as its 
initial Directors; Dr. Frieswick as President; Mr. Lenhardt as Treasurer, 
and Mr. Hollings as Clerk. (Doc. T91-121, Addendum II) 

The next item was the Hospital Management Board Minutes . It was moved, seconded 
and 

VOTED : To approve the minutes of the September 23rd and October 28th, 1992 

Hospital Management Board including the unaudited Financial 
Statements for June, July, August, and September, 1992 and the Medical 
Staff Appointments and Reappointments for June and September, 1992. 

(Doc.T92-116) 

The Campus Council List. UMASS Amherst was the next item. It was moved, seconded 
and 

VOTED : To approve the Campus Council list at the University of Massachusetts 

Amherst as contained in Doc. T91-108. 

The Board then approved Revisions to the Governance Document for the Graduate 
School of Nursing . It was moved, seconded and 

VOTED : To approve the revisions to the Governance Document for the Graduate 

School of Nursing listed in Doc. T91-028, as amended. 

The next item, Across-the-Board Salary Increases, had been discussed in length at the 
Executive Committee. Such increases were in anticipation of the Legislature authorizing pay 
raises for state bargaining unit employees. President Hooker noted that the President, Vice 
Presidents and Chancellors would be excluded. It was moved, seconded and 

VOTED : To approve an across-the-board salary increase (equal to the increase 

approved by the General Court for employees covered by collective 
bargaining agreements) in the actual annual base salary paid to 
University non-unit classified and professional employees as of 
December 19, 1992, said increases to be effective December 21, 1992 and 
subject to such adjustments as the President may deem necessary. (Doc. 
T92-120) 

The Executive Committee had entered Executive Session to approve Honorary Degrees. 
It was moved, seconded and 

VOTED : To award honorary degrees to those individuals agreed upon in 

Executive Session and to instruct the Chancellors to proceed with the 
necessary arrangements. 



-6- 



Under Other Business. Laslo Boyd, Vice President for University Relations updated the 
Board on Legislative matters such as the pending building authority legislation and the status of 
several searches taking place for positions in the President's Office. 



The meeting adjourned at 11:35 a.m. 



(loJpM^^^r 



Barbara DeVico 
Staff Assistant 



UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE METING OF THE ATHLETIC SUB-COMMITTEE 

Wednesday, August 5, 1992; 12:00 noon 

Rare Books Room, Lamar Soutter Library 

University of Massachusetts Medical Center 

55 Lake Avenue North 

Worcester, Massachusetts 

Committee and Committee Staff : Chair Lewenberg; Trustees Bogan, Foley, Karam and Oakes; 
Mrs. Fontaine, Secretary to the Board 

Other Trustees : Trustees Flores, Finnerty and Taylor 

Committee Member Absent Trustee O'Leary 

University Administration : President Fretwell; Associate Counsel Bench; Ms. Tuthill, 
Assistant to the President; Mr. Wolcott, Director of Auditing; Vice Chancellor Page 

Chair Lewenberg convened the meeting at 12:15 p.m. and called for a motion to go into 
executive session to discuss the House Post Audit and Oversight Investigation which would 
involve discussion of reputation and character of an individual, it was moved, seconded and 

VOTED : To go into executive session. 

The time was 12:16 p.m. Trustee Lewenberg voted for the motion as did Trustees Bogan, 
Foley and Karam. Also present were Chair Oakes, Trustees Flores, Finnerty and Taylor. 

The executive session ended at 1:05 p.m. and the Committee reconvened in open session. 

Vice Chancellor Page then spoke to the campus' decision to chose Ogden Services 
Corporation to manage the Mullins Center Facility, adding that the key issue in making the 
decision was the "event days". The University's Auxiliary Services was awarded the food and 
beverage concession, and FMI, Inc. has been contracted for merchandising and novelty 
concessions. 

He also informed the Committee that the campus is targeting early February for 
opening events. There was then a discussion of the possibility of an early opening date and it 
was the consensus of the Committee that they would like to see an earlier soft opening easing 
into a gala opening in February. 

Trustee Lewenberg then updated the Committee on the Progress on the Athletic 
Director Search at Amherst . The committee has reviewed applications and additional 
nominations from an Advisory Group and weeded the number down to 25 to 30 people. He added 
that the search will not be completed by September 1. The Committee was informed that the 
Chancellor is making interim appointments and has announced that Glen Wong would serve as 
Interim Dean of Physical Education. 



In the case of the Athletic Director, there was discussion about the benefits and risks of 
the current individual continuing beyond the September 1st deadline and it was the agreed that 
the Chair Lewenberg should have further discussions with the Chancellor about this matter. 

The next item, Title IX, Gender Equity in Sports was postponed until the next meeting. 

There being no further business to come before the Committee, the meeting adjourned at 
1:25 p.m. 



(UpoUuu^ fy • 3^n^UM^^ 



Cynthia A. Fontaine 

Secretary to the Board of Trustees 



UNIVERSITY OF MASSACHUSETTS 

AMHERST -BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
ATHLETIC COMMITTEE 

Wednesday, November 25, 1992; 9:00 a.m. 

Chancellor's Conference Room 

University of Massachusetts 

Boston, Massachusetts 

Committee and Committee Staff : Chair Lewenberg; Trustees Bogan, Foley, Karam and O'Leary; 
Mrs. Fontaine, Secretary to the Board of Trustees 

University Administration : President Hooker; General Counsel Searson; Ms. Tuthill, Assistant 
Vice President; Chancellors O'Brien, Penney, Deck, and Hogan; Vice Chancellor Page; Athletic 
Directors, Wong, Titus, Dowd and Edwards; Ms. Barrett, Associate Director of Athletic, UMASS 
Boston; Mr. Mulvey, Associate Vice Chancellor, UMASS Dartmouth 

Guest: Mr. Esckilsen, Manager, Mullins Arena 

Chair Lewenberg convened the first meeting of the Athletic Committee as a standing 
committee of the Board at 9:15 a.m. and called on President Hooker to give some introductory 
remarks. President Hooker commented on the elevation of the Committee as emblematic of the 
changing character of athletics and athletic oversight at many colleges and universities. He spoke 
about his involvement in the President's Commission of the NCAA with regard to athletic reform 
and the change in CEO's and particularly Trustees with respect to the oversight of athletics. He 
spoke of the crucial need to get control of intercollegiate athletics. 

Chair Lewenberg spoke of the Committee's objective to be a sounding board, a vehicle to help 
the University do a better job in this area. To help understand that objective the Committee 
developed and proposed a Statement of Purpose . There was then discussion and minor editorial 
changes to the purpose. The revised purpose is set forth below: 

"The Athletic Committee of the University of Massachusetts Board of Trustees was established to 
provide policy leadership in athletics, provide support for individual campus athletic programs while 
developing university-wide objectives, and offer guidelines for athletic programs and departments in 
conformity with standards set by the National Collegiate Athletic Association (NCAA) and regional 
Conferences. 

The following areas are of immediate and specific concern for the Committee: 

• the academic success and standing of all UMASS athletes; 

• the commitment to Title IX in athletics and the issue of gender equity; 

• accessibility for all students to varsity, junior varsity or intramural athle, cs; 

• the overall positioning of athletics within the university community; 

• certifying that the athletic program on each campus is managed with the t ighest 
standards of ethics and integrity." 



It was then moved, seconded and 

VOTED : To recommend that the Board approve the Statement of Purpose for the 

University of Massachusetts Athletic Committee listed in Doc. T92-119, 
as amended. 

The next item on the agenda was the Mullins Arena at Amherst. Vice Chancellor Page 
commented on the physical standing of the arena. He indicated that completion of the inside of 
the building was progressing and the process to get personnel familiar with the systems to be in a 
position to take over the building had begun. He noted concern about the ex erior of the building 
being finished by the February target date although there is a commitment from the contractor 
that the outside of the building will be in sufficient condition to allow the campus to open the 
building regardless. In response to a question, Vice Chancellor Page described the process the 
University will undergo to certify that the Arena is up to code before it to accepted from the 
contractor. 

The Committee also heard a report from Mr. Esckilsen, Manager of the Mullins Arena (from 
the Ogden Group) who spoke about their efforts in finding events for tht opening. The first 
known event in the building will be a February 4 th Basketball game. 

There was then discussion about the power plant and its capacity to support both the Arena 
and the Polymer Science facility when it comes on Board in December, 1993. The campus is 
working with DCPO for the installation of a temporary boiler so that there is sufficient capacity to 
service the University. The long term objective is to get a new power plant, and there is 
legislation that allows the campus to get into cogeneration. 

Chancellor O'Brien indicated that progress reports would be forthcoming on both the 
financial aspects of the Mullins Arena and event programming to ensure that goals established 
are met. A campus committee to access programming has been established. 

The next item was the Hockey Program at Amherst. Chancellor O'Brier announced that the 
hockey program has been accepted in Hockey East, and that the campus s underway within 
efforts to recruit a hockey coach. Mr. Wong spoke about the details of he search. Trustee 
O'Leary emphasized the expertise and experience within the UMASS system, such as at Lowell, 
and that this talent should be utilized. 

There was also discussion about opportunities for public relations and development efforts 
for the hockey program while at the same time gaining support from alumni. 

Chancellor O'Brien commented that the Athletic Director Search Committee is nearing the 
end of its work and spoke about the process which will follow their recommendations. Mr. 
Wong noted that there are six additional searches currently underway in the Athletic 
Department: coaches for hockey, volleyball, tennis and lacrosse as well as academic and assistant 
academic coordinator positions. 

President Hooker said that as part of the President's reform movement there is an expectation 
regarding Athletic Booster Clubs . There will be annual public audits of all Booster Club 
accounts, and Trustees will certify that they have no independent spending authority and that 
spending authority has to come under the wishes of the Chancellors. President Hooker said he 
expects to have annual audits and certification from the Clubs, and that they would have no 
;r.^ t "udent spending authority. 



-2- 



It was reinforced that these groups potentially provide the greatest benefits to the athletic 
programs at the campuses and should be encouraged. The Chancellors and the Athletic Directors 
then described the Booster Clubs and the arrangements on each campus. 

Mr. Wong then briefed the Committee on the Athletic Conference Realignment . He 
distributed NCAA rules and regulations and a listing of the conferences. 

The next item the Committee discussed was Title IX . Chair Lewenberg .ndicated that it was 
the desire of the Board that UMASS stay out in front of this issue and do everything possible to 
bring our athletic programs into alignment with Title IX because it is the right thing to do. 
Gender equity in our society is something that is developing on a daily basis and the University 
should be fostering this. One way is through athletic issues, and the Committee intends to take 
this very seriously as we want to be national leaders. 

The Chancellors and Athletic Directors gave an overview of where their institutions are in 
terms of compliance. 

The Committee also heard from Mary Barrett, Associate Director of Athletics at UMASS 
Boston, who is also a member of the NCAA Executive Committee and Chair of the NCAA 
Division III Championships Committee. Ms. Barrett spoke about the issues around Title DC and 
its impact. The original vehicle of Title IX was within the Office of Civil Rights and the penalty 
for non-compliance was removal of government funding. This has dramatically changed in the 
last year when it was moved into the purview of the Courts and has resulted in evaluation by 
program for compliance, and awards for monetary damages in Title IX lawsuits. 

She also spoke about other significant findings, and cost containment issues which are of 
great concern. She indicated that she would keep the Committee up to date on developments in 
this area. 

President Hooker noted that this is a rapidly changing arena and that intercollegiate athletics 
will likely move to a condition more like equality than equity in spending, and where there are 
inequalities, they will be in the direction of serving the equity interest of wo nan as against men. 
He suggested that we anticipate the direction of change as a system and get in front of it to devise 
long term strategic plans to put us where it is reasonable to predict the whoie world will be in a 
decade. 

The last item on the agenda was Issues and Concerns from the Athletic Directors. Areas of 
concern which were cited include the need for new facilities, repair of the infrastructure, licensing 
programs and development activities. 

There being no further business to come before the Committee, the rraeting adjourned at 
11:10 a.m. 




Cynthia A. Fontaine 

Secretary to the Board of Trustees 



-3- 



UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON -DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
SUB-COMMITTEE ON AUDITS 

Thursday, July 23, 1992; 8:30 a.m. 

Trustees' Lounge 

250 Stuart Street 

Boston, Massachusetts 

Committee and Committee Staff: Chair Lewenberg; Trustee Haynes and Poduska; Mrs. DeVico, 
Staff Assistant 

Other Trustees : Trustee Foley 

University Administration : President Fretwell; Vice President Lenhardt; Mr. Wolcott, Director of 
Auditing; Ms. Tuthill, Assistant to the President 

UM/Amherst: Ms. Watrous, Office of the Vice Chancellor for Administration and Finance 

Guest : Attorney Gelinas 

Chair Lewenberg called the meeting to order at 9:00 a.m. TheT first item on the agenda was 
Audit Protocols . This document is a revision of protocols originally approved by the Board in 1987. 
The major revision establishes the Office of the University Auditor as the central audi! agency for 
the University and clarifies reporting and procedures. 

There was a general discussion among Committee members and administrative staff on ways 
to improve the protocols. The following amendments were proposed: 

• Internal Audits, Section IV, (C) certain audits may be carried out at the discretion of the 
chief university auditor without proper notice of an entrance conference as described in A. 
and B. ; Audits in this category include those where the element of surprise is necessary or 
where surprise is in the best interests of the University. All other provisions of these 
protocols apply. (This was added to provide for surprise or no notice audits.) 

• Internal Audits, Section IV (M) the central administrative audit liaison and/or campus 
audit liaisons - through their chancellors - will provide reports on the status of actions 
taken in response to audit findings included in final audit reports accepted by the Board of 
Trustees. Such status reports will be provided to the chief university auditor within six (6) 
months from the dates of issuance of final audit reports. (Added to require campus 
reporting of actions taken in response to audits before any follow-up audits) 

• Internal Audits, Section IV (N) The chief University auditor will have follow-up audits 
performed to confirm and evaluate actions taken in response to audits and status reports 
described in L. and M., in accordance with generally accepted auditing standards. 
Follow-up audits may be included in the annual audit plan or scheduled at the discretion 
of the chief university auditor. (Added to explicitly require follow-up audits, either 
scheduled or on a surprise, no notice, basis) 

•External Audits Protocol, Section V (A) . . . A committee comprised of one representative 
each from the University Audit staff, the campus Controller's Office and the entity being 
audited and one representative from Central Administration to be appointed by the Vice 
President for Management and Fiscal Affairs and University Treasurer. (This sentence 
was revised to require a representative from Central Administration on all audit 
firm selection committees) 



\ 



( 



• 



UNIVERSITY OF MASSACHUSETTS 

AMHERST 'BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE AUDIT COMMITTEE 

Friday, September 25, 1992; 8:30 a.m. 

Trustees' Lounge 

250 Stuart Street 

Boston, Massachusetts 

Committee and Committee Staff : Chair Lewenberg; Trustees Haynes and Poduska; Mrs. 
Fontaine, Secretary to the Board of Trustees 

University Administration: President Hooker; Vice President Lenhardt; Mr. Wolcott, Director of 
Auditing; Chancellor Penney; Vice Chancellors Page and Goodwin; Ms. Wanczyk, University 
Controller 

Guests : Mr. Gabranski, Mr. Koemski and Mr. Paglia, Coopers and Lybrand 

Chair Haynes convened the meeting at 8:45 a.m.. The first item on the agenda was the 
Coopers & Lybrand Annual Audit Update . Mr. John Gabranski spoke to the process, the 
objectives and the timing of the 1992 Annual Audit and distributed to the Committee a document 
relating to the scope and approach. Areas the audit will focus on include: grants and contracts, 
Plant Fund, Accrued Liabilities, and Cash and other Operating Assets. 

The next item on the agenda was Audit Reports . The Committee heard from Mr. 
Wolcott about two audits: the Dean's Fund Administration and Control and the Bursar's Office, 
Checkwriting System Report. He spoke to both reports identifying issues of significance which 
have since been resolved. It was moved, seconded and 

VOTED : To recommend that the Committee on Administration and 

Finance accept the following Audit: 

Dean's Fund Administration and Control, UM/Worcester 
(Doc. T92-083) 

During the course of the discussion of the Bursar's Office, Checkwriting System Report. 
there was a question raised about cash on campus. The issue discussed was whether you need 
cash on hand and what level of cash is absolutely necessary. The secondary issue noted was 
whether there should be delegated to an individual at each campus the Assistant Treasurer 
responsibility. President Hooker indicated a need to design a system which meets the needs of 
the campuses and suggested that this be a future agenda item. It was moved, seconded and 

VOTED : To recommend that the Committee on Administration and 

Finance accept the following Audit: 

Bursar's Office, Checking System Report, UM /Boston 
(Doc. T92-084) 



Mr. Wolcott then gave an overview of the Audit Status . In reviewing the area of 
Athletics there was a discussion of the role of Booster Clubs, who under their charters raise 
money in support of the University but the University has no control. President Hooker 
requested that the Athletic Committee take an in-depth review of this issue, perhaps reporting 
back to the Audit Committee 

President Hooker also asked that the Audit Committee be provided with a more 
thorough understanding concerning indirect costs, how rates are negotiated, differences at 
campuses and related issues. 

The last agenda item was the FY92 Annual Operations Report The Trustees expressed 
an interest that work of the Audit Department be complete and in-depth rather than larger in 
scope. There was also a discussion about current and additional resources needed in Auditing. 

There being no further business to come before the Committee the meeting adjourned at 
10:10 a.m. 




Cfdinn-ht 



bfcAul u- dinn-hu^f 



Cynthia A. Fontaine 

Secretary to the Board of Trustees 



-2- 



UNIVERSITY OF MASSACHUSETTS 

AMHERST -BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
AUDIT COMMITTEE 

Wednesday, November 18, 1992; 8:30 a.m. 

Trustees' Lounge 

250 Stuart Street 

Boston, Massachusetts 

Committee and Committee Staff: Chair Haynes; Trustee Poduska; Mrs. Fontaine, Secretary to 
the Board of Trustees 

Committee Member Absent ; Trustee Lewenberg 

University Administration : President Hooker; Vice-President Lenhardt; Mr. Wolcott, Director of 
Auditing; Ms. Wanzcyk, University Controller; General Counsel Searson; Chancellor Deck; Vice 
Chancellors Page, MacCormack, Goodwin and Stanton 

Guests : Mr. Gabranski and Mr. Kmiecic, Coopers & Lybrand 

Chair Haynes convened the meeting at 8:35 a.m. The first item discussed was the Coopers & 
Lybrand Annual Audit. Mr. John Gabranski gave a brief update of the audit of the combined 
financial statements of the five campuses. He distributed to the Committee the required 
communication dated November 18 to assist the Audit Committee in overseeing the financial 
reporting process. 

The scope of services for the year ended June 30, 1992 was to audit the combined balance 
sheet, statement of changes in fund balances and statement of current fund revenues 
expenditures and other changes at the Amherst, Boston, Worcester Medical School, Lowell and 
Dartmouth campuses as well as the office of Central Administration. 

Among the significant issues highlighted were: 

1. Under the new GABS reporting requirements, the UMASS Foundation and the 
Dartmouth Foundation which were set up principally to foster and support the University 
would quite likely be included under the University umbrella for the fiscal year ending 1994. 

President Hooker stated that the two institutions have separate Boards, have arm length 
relationships, and look like totally separate entities and he would like to keep the legal 
distinction separate while at the same time maintaining control if it bears the University's 
name. Mr. Gabranski responded that because of the nature and significance of the 
contractual relationship with HEFA inclusion may be required. 

2. The change in the method of billing of Workers' Compensation for FY 1992. This is a 
change from past practice in which such funding was included as part }f the fringe benefit 
rate charged to the University by the Commonwealth. This is an open issue and there was 
some discussion about pushing the liability down to the University's financial statement. 



3. The other significant transaction noted was the Memorandum of Understanding entered 
by the Medical Center with the Secretary of Administration and Finance which provides for 
the potential establishment of a self-insured health insurance program and a separate 
Chapter 32 retirement system. 

In dosing, Mr. Gabranski indicated that significant improvement from last year was noted at 
all campuses. 

Ms. Wanczyk, University Controller, distributed for the Committee's information draft 
summary information. Additional discussion of this material will occur at th ? upcoming meeting 
of the Committee on Administration and Finance. She added that thit> was an enormous 
accomplishment for the financial staff at the five campuses, finishing two months ahead of last 
year. She also reported that the State Comptroller has expressed his pleasure that the University 
has been able to meet established deadlines. 

She indicated that in reading other University's financial reports and information, she found 
the University of Virginia's to be the most interesting. She added that she hopes the University 
could adopt performance standards along these lines: maintain unqualified audit opinion, 
eliminate major audit deficiencies, comply with state financial reporting guidelines, keep past 
due receivables to minimum, and pay vendors on a timely basis. 

The next item on the agenda was Audits . Mr. Wolcott spoke about the significant findings in 
the audit of the Department of Pharmacy and Clinical Pharma cy at UMASS Worcester. This 
was originally conducted as a follow-up Audit and subsequently the scope was expanded to 
assess the adequacy of Pharmacy policies, procedures and internal controls. Deputy Vice 
Chancellor Stanton responded that most issues have been resolved. The findings related to space, 
security and the operating room satellite pharmacy are more problematic an i he spoke about the 
efforts taking place to resolve these issues. 

Chair Haynes expressed his concern about follow-up and, in response, Mr. Wolcott indicated 
a six to eighteen month time frame. After discussion, it was moved, seconded and 

VOTED : To recommend that the Committee on Administration 

and Finance accept the following Audit: 

Department of Pharmacy and Clinical Pharmacy, UMASS Worcester 
(Doc. T92-107) 

The next item was the FY92 WUMB Radio. Financial Statement, UMASS Boston. It was 
moved, seconded and 

VOTED : To recommend that the Committee on Administration 

and Finance accept the following Audit: 

FY92 WUMB Radio, Financial Statement, UMASS Boston 
(Doc. T92-106) 

There was then discussion of the State Audit report of the Exercise Science Department 
UMASS Amherst. Mr. Wolcott stated that the office of the State Auditor identified a number of 
deficiencies on the campus primarily in terms of cash handling, procedures and control at the 
Body Shop and also some deficiencies in the equipment inventory controls. Then discussed was 
the recently released report of the House Post Audit and Oversight Report. He indicated the 
preliminary nature of the report because several potentially criminal matters have been referred 



-2- 



to the Attorney General's Office for action. Also included in the report is proposed legislation 
which could affect several areas. Of particular concern to the University is proposed legislation 
related to the Trust Funds. 

The Committee discussed the importance of communicating the University's seriousness 
about reform, to resolve the problems and prevent this kind of thing from happening in the 
future. 

The next item on the agenda was an Audit Status . Mr. Wolcott provided an update on the 
status of the department's operations including an overview of audits in progress. 

Mr. Wolcott then, in response to a request at the last meeting, spoke to tl.e FY91 State Sing le 
Audit Finding . In question was a $181 thousand dollars over-reporting to the Federal 
Government of expenditures against a grant. Mr. Wolcott indicated that this occurred prior to 
1992 when there were significant changes made in grant administration at the Amherst campus. 
He reported that this was an accounting error of reporting expenditures and, has subsequently 
been identified, resolved and adequate controls have been put in place. 

There was then a discussion of indirect cost rates and recent activities at the Amherst campus 
with regard to this issue. It was agreed that at the next meeting there would be a thorough 
briefing to the Committee of indirect costs. 

There being no further business to come before the Committee, the meeting adjourned at 9:40 
a.m. 



I/KJL 

is. 



Cynthia A. Fontaine 

Secretary to the Board of Trustees 



-3- 



(! 



i 



( f 



(f 



APPROVED 
10/14/92 

UNIVERSITY OF MASSACHUSETTS 

AMHERST • BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE 
INFRASTRUCTURE COMMITTEE 

Tuesday, October 6, 1992; 1:00 p.m. 

Twelfth Floor Conference Room 

250 Stuart Street 

Boston, Massachusetts 

Committee and Committee Staff: Chair Flores; Trustees Oakes and Robertson; Mrs. Fontaine, 
Secretary to the Board of Trustees 

Committee Member Absent: Trustee Haynes 

University Administration : Vice-Presidents Boyd and Lenhardt; General Counsel Searson 

Guests : Attorneys Goldings and Segel 

Trustee Flores, Chair, convened the meeting at 1:10 p.m. The agenda for the meeting 
was to focus on the specifics of trying to create one Building Authority that will work in the 
best interest of the University. It was noted, that Legislation to accomplish this effort needs to 
be filed by the Governor and requires a two-thirds vote of the Legislature. 

Attorneys Morris Goldings and James Segel joined the Committee and spoke to the 
proposed specific language. There were several points at issue and the following outlines the 
consensus of the group: 

•The total number of members of the Board of the Building Authority will be 11, of 
whom 6 shall be present trustees from the University of Massachusetts. There will not be a 
holdover provision. Once a trustee ceases to be a trustee, his/her membership on the Building 
Authority ends. 

•Two full terms will be the limitation of Board membership, with initial appointment 
being staggered. There will be no carry over language included in the legislation. 

•The legislation will limit approval required for bonding purposes and eliminate the 
signature from the Chancellor of the Higher Education Coordinating Council, but continue to 
require the signature of the Secretary of Administration and Finance. 

There was a brief discussion of how the employees currently employed by the Building 
Authorities will be handled and Vice President Lenhardt indicated that he would 
communicate with the appropriate Chancellors regarding this issue. 

It was agreed that the exact language would be presented to Secretary Robertson by 
October 13th. There being no further business to come before the Committee, the meeting 
adjourned at 2 p.m. 



Cynthia A. Fontaine 

Secretary to the Board of Trustees 



(6 






k 



UNIVERSITY OF MASSACHUSETTS 

AMHERST 'BOSTON • DARTMOUTH • LOWELL • WORCESTER 

MINUTES OF THE MEETING OF THE NOMINATING COMMITTEE 

Friday, September 18, 1992; 7:30 a.m. 

Charles Hotel 

Bennett Street 

Cambridge, Mass 



Committee and Committee Staff: Chair Spence; Trustees DiCara and Lewenberg; President 
Hooker; Mrs. Fontaine, Secretary to the Board of Trustees 

Chair Spence convened the meeting at 7:30 a.m. The Committee reviewed the responses 
received to its request of August 26, soliciting individuals for leadership positions. 

In reviewing those names and making its recommendations the following was 
recommended: 

1. That the slate be accompanied by a report indicating that because of the 
continued transitional nature of the University given the reorganization adopted 
one year ago and because of the hiring of a new president, the Committee is 
recommending the attached slate for the Academic year until July 1; 

2. That the By-Laws be amended to include the Athletic Committee as a standing 
committee of the Board because of the complex nature of the issues it has and 
will continue to face. President Hooker supported this change and added that 
this is the recommendation of the NCAA; 

3. That the Board delegate to the President the task of reviewing the overall 
governance issues of the Board and to report back to the Nominating Committee 
with his findings. 

The Committee also discussed the current Trustee reappointment process as well as 
changes in committee assignments. The former to be charged to the President to discuss with the 
Chairman. 

There being no further business to come before the Committee the meeting adjourned at 
8:30 a.m. 



Cynthia A. Fontaine 

Secretary to the Board of Trustees 



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